The Resource
Volume 13 Issue 9
September 22, 2010
DEADLINE – SEPTEMBER 30, 2010 for FLEXIBLE SPENDING PLAN REIMBURSEMENTS
You have until September 30, 2010 to submit reimbursement forms for your Flexible Spending Plans for any services or expenses incurred during the JULY 1, 2009 – JUNE 30, 2010 plan year. NO exceptions will be made if Benefit Services of Hawaii, Inc. (BSHI) does not receive ALL required documents by September 30, 2010. Reimbursement forms and receipts should be mailed directly to BSHI (address is listed at the top of the reimbursement form). If you have any questions or need additional reimbursement forms, please call (808) 538-8900 or download forms from the BSHI website at www.bshi.net.
CHANGES to Medical Expense Reimbursement Flexible Spending Plan Accounts
Effective January 1, 2011, Over-the-Counter (OTC) drugs must be prescribed by a physician to be considered an eligible expense. If you have any questions about what is an eligible expense, please call Benefit Services of Hawaii, Inc (BSHI) at (808) 538-8900 or visit the BSHI website at www.bshi.net. BSHI will be sending participants a Quarterly Year-to-Date Balance Statement in November 2010 reminding participants of this change. For more information regarding this change, go to the Health Care Reform Bill website at www.healthcare.gov.
The end of the year is approaching quickly. Per the RCUH Policy 3.620 for Vacation Leave (see summary below) any “Excess” vacation will be forfeited on January 1, 2011. Excess vacation is any vacation hours over the allowable carryover amount. Employees who may be subject to losing vacation on January 1, 2011 will be sent a courtesy notice from our office in September 2010. To avoid forfeiture of your earned vacation, be sure to plan your vacation schedule for the rest of the year. Remember…your Principal Investigator (or supervisor) must approve your request for time off in advance. If you are in jeopardy of losing vacation this year, please talk to your Principal Investigator (or supervisor) immediately. If you did not receive a notice and would like to find out what is your vacation balance, you may view the bottom of your online pay statements by accessing your Employee Self-Service accounts. There will be NO exceptions to vacation carryover/forfeiture amounts.
Regular employees 50-100% are eligible for vacation under RCUH Policy 3.620 Vacation Leave. Vacation is calculated and accrued on a semi-monthly basis. There are two vacation plans administered by the RCUH:
1) Vacation Plan A (RCUH Standard Vacation Policy): Under Plan A, employees may not carry forward more than 10 workdays* of vacation in a calendar year. The maximum accumulation/carryover shall not exceed 10 workdays*.
2) Vacation Plan B (Non-Standard Vacation Policy): Under Plan B, employees may carry forward 15 workdays* of current year accruals, and total accumulation (current year accruals and previous year carry over) shall not exceed 45 workdays*.
* 1 workday equals 8 hours multiplied by your FTE (i.e., 1 workday equals 4 hours for a 50% FTE employee).
Your Vacation Plan (A or B) appears with your leave balances on your online payroll statements. Be sure to read and understand the vacation policy and how it applies to you. You should plan and take your vacation now in order to ensure that you do not forfeit any of your earned vacation. If you have any questions please call (808) 956-8953 or email [email protected].
2010 RCUH STATEWIDE UNITED WAY CAMPAIGN
Welcome to this year’s RCUH United Way Campaign! During these tough economic times we humbly ask for your continued support. As one of the largest non-profit organizations in the Hawaii, the United Way supports a network of member agencies to meet a broad range of health and human service needs.
The RCUH Statewide United Way campaign allows our employees to donate to the various island wide United Way programs (Aloha United Way (Oahu), Hawaii Island United Way, Maui United Way, and Kauai United Way).
How to Contribute: To contribute to the various Statewide United Way programs, complete the 2010 RCUH Employee United Way Pledge Form and return the original form to RCUH Human Resources at 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822. Deadline: Friday, October 1, 2010.
Click here for more information about this year’s campaign
IMPORTANT Dates to Remember (October):
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10/1 |
Payroll Deadline – 12:00 noon for PE 9/30/10 |
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10/7 |
Pay Day |
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10/7-10/11 |
Web Time Preview |
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10/11 |
PAF Deadline |
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10/12 |
HRAMP Deadline |
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10/12-10/13 |
Web Time Preview 2 |
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10/14-10/15 |
Web Time Input |
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10/18 |
Payroll Deadline – 12:00 noon for PE 10/15/10 |
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10/22 |
Pay Day |
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10/21-10/25 |
Web Time Preview 1 |
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10/25 |
PAF Deadline |
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10/26 |
HRAMP Deadline |
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10/26-10/27 |
Web Time Preview 2 |
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10/28-10/29 |
Web Time Input |
IMPORTANT Dates to Remember (November):
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11/1 |
Payroll Deadline – 12:00 noon for PE 10/31/10 |
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11/2 |
HOLIDAY – General Election |
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11/5 |
Pay Day |
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11/4-11/8 |
Web Time Preview 1 |
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11/8 |
PAF Deadline |
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11/9 |
HRAMP Deadline |
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11/11 |
HOLIDAY – Veteran’s Day |
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11/9-11/10 |
Web Time Preview 2 |
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11/12-11/15 |
Web Time Input |
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11/16 |
Payroll Deadline – 12:00 noon for PE 11/15/10 |
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11/19-11/23 |
Web Time Preview 1 |
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11/22 |
Pay Day |
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11/23 |
PAF Deadline |
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11/24 |
HRAMP Deadline |
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11/24-11/26 |
Web Time Preview 2 |
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11/25 |
HOLIDAY – Thanksgiving Day |
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11/29-11/30 |
Web Time Input |
TIMESHEETS FOR THE MONTH OF September – October:
September 16-30
October 1-15
October 16-31
SSE Timesheet (Form D-9c)
2010 Personnel Action & Payroll Calendar
2010 Special Check Calendar
The Principal Investigator’s Corner
VACATION LIABILITY
As a Principal Investigator or Fiscal Officer, it is your responsibility to make sure that adequate funds have been budgeted and are available to make all necessary vacation payouts.
It is RCUH policy to payout any available but unused vacation to all eligible employees. This includes those employees who experience an FTE decrease below 50%. The vacation payout should occur within 1-2 pay periods following the effective date of the employment status change. If the project does not have the funds to payout the vacation, the project must find an appropriate source of funds in order to make the necessary payout
UPCOMING RCUH TRAININGS
Click on the sessions for more information.