Volume 14 Issue 6

June 22, 2011

 

1 WEEK LEFT…

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2011).  Services must be incurred during the plan year ending June 30, 2011.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).  To obtain an updated status of your account or additional reimbursement forms, contact Total Administrative Services Corporation (TASC) at 1-800-422-4661 or log onto the TASC website at www.tasconline.com.  We urge all employees to submit their reimbursement forms to TASC in a timely manner.  Although services MUST be incurred by June 30, 2011, you have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) for reimbursement of your Flexible Spending monies.  We will be switching our Flexible Spending Third-Party Administrator (TPA) effective July 1, 2011 to National Benefit Services (NBS).  Reimbursement requests submitted after June 30, 2011 should be sent directly to NBS.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

OPEN ENROLLMENT is OVER!
The Benefits Open Enrollment Period is over and new enrollments, cancellations, and changes will take effect on July 1, 2011.  Health insurance deductions for the new plan year will begin in the June 16-30, 2011 pay period.  All other new plan year deductions will commence in the July 1-15, 2011 pay period (e.g., Flexible Spending Plans & Supplemental Insurances).  Please check your on-line payroll statements (via Employee Self-Service) to ensure that the deductions accurately reflect your elections.

Benefits Confirmation Statements which confirms individual benefits effective July 1, 2011, were sent to all benefits-eligible employees on May 27, 2011.  Employees were given a final opportunity to make corrections/changes to their benefits (deadline was on June 8, 2011).  For those making corrections/changes, a FINAL Benefits Confirmation Statement was sent out on June 15, 2011.  If you made corrections but did not receive a Final Benefits Confirmation Statement, please call Dayna Tsue at (808) 956-8953.

STUDENT EMPLOYMENT

All RCUH Student Assistant employees are responsible for submitting a Student Verification each semester in order to qualify for continued student employment.  For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required as RCUH has the ability to verify student status´ electronically through a UH database.  However, verification is required for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).

 

The following are acceptable forms of student verification:

a) Student registration or receipt

b) Letter of student registration from the registrar or counselor

c) Validated student I.D. card

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

Continuation of student employment:

Project/Student must submit a Student Verification for the Fall 2011 semester by August 31, 2011.  Failure to submit student verification by the indicated deadline will result in termination of student employment.

 

Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.

 

SUMMER HIRING

Summer is the busiest season for the RCUH Human Resources Department.  In addition to being our peak hiring season, it also coincides with our Benefit Open Enrollment, Fiscal Year End, Annual Performance Evaluations and Pay Increases.

In anticipation of the peak hiring season, we ask all Principal Investigators and Project Administrators to review and adhere to  the deadlines below to ensure that all hires are reviewed and approved without delay. We appreciate your cooperation and assistance.

Selections for Regular Hires: minimum of 10 business days before target date of hire.

Non-Recruited Hires (Temporary, Specialized Service, Student Assistants, and Intermittent hire): minimum 7 business days before target date of hire.

Group Hires (6 or more employees): minimum of 15 business days before target date of hire.

Missing documents pertaining to the selection and/or incomplete new hire documents may cause the hire date to be delayed.  A formal offer of employment is made by the Principal Investigator only AFTER receiving approval to hire from the RCUH Human Resources Department.  Hire dates will be confirmed by our office via email.  All new hires and rehires are NOT approved to start working until their hire date has been confirmed by the RCUH Human Resources Office.

 

Please contact Sharon Vong at [email protected] or 956-7307 if you have any questions.

IMPORTANT Dates to Remember (July):

7/1	Payroll Deadline – 12:00 noon for PE 6/30/11
7/4	HOLIDAY – Independence Day
7/7	Pay Day
7/7-7/11	Web Time Preview 1
7/11	PAF Deadline
7/12	HRAMP Deadline
7/12-7/13	Web Time Preview 2
7/14-7/15	Web Time Input
7/18	Payroll Deadline – 12:00 noon for PE 7/15/11
7/21-7/25	Web Time Preview 1
7/25	PAF Deadline
7/26	HRAMP Deadline
7/26-7/27	Web Time Preview 2
7/28-7/29	Web Time Input

MPORTANT Dates to Remember (August):

8/1	Payroll Deadline – 12:00 noon for PE 7/31/11
8/5	Pay Day
8/5-8/9	Web Time Preview 1
8/9	PAF Deadline
8/10	HRAMP Deadline
8/10-8/11	Web Time Preview 2
8/12-8/15	Web Time Input
8/16	Payroll Deadline – 12:00 noon for PE 8/15/11
8/19	HOLIDAY – Statehood Day
8/22	Pay Day
8/23-8/25	Web Time Preview 1
8/25	PAF Deadline
8/26	HRAMP Deadline
8/26-8/29	Web Time Preview 2
8/30-8/31	Web Time Input

TIMESHEETS FOR THE MONTH OF June-July:
June 16-30

July 1-15

July 16-31

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

 

 

The Principal Investigator’s Corner

 

 ANNUAL PERFORMANCE EVALUATIONS AND PAY INCREASES

The deadline for the submission of Performance Evaluations was June 15, 2011. If you have not submitted your evaluations to date, please submit them as soon as possible to RCUH Human Resources.  Late forms will be processed in the order they are received and may result in a delay in the pay adjustment.

Principal Investigators who requested pay adjustments for their staff will receive notification of whether pay increases have been approved during the week of July 11, 2011.  Please contact Branda Nguyen at [email protected] if you have any questions.