Resource Article
February 2012
Employee Section
To: RCUH Regular Status Employees
Re: Direct Deposit of Vacation Payouts
Effective from the February 22nd payday, all vacation payouts will be processed as a direct deposit to the employee’s bank account on record. This is a change in practice from vacation payouts being processed as paper checks and mailed to the employee.
Employees should find the direct deposit of their vacation payouts more convenient and expedient as their funds will automatically be deposited to their bank accounts on payday. This will also eliminate problems with lost and non-delivered checks.
Please contact the RCUH Payroll staff at [email protected] for questions or clarification.
REPORT WORK-RELATED INJURY/ILLNESS TO YOUR PRINCIPAL INVESTIGATOR
RCUH employees are required to report ALL work-related injuries/illnesses IMMEDIATELY after its occurrence to their immediate supervisor. All “lost time” due to the work-related injury must be certified by the employee’s primary treating physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications.
For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) and Safety and Accident Prevention Program Policy (3.930) or call Dayna Tsue at (808) 956-8953.
4 MONTHS LEFT…
…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012). Services must be incurred during the plan year ending June 30, 2012. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner. Although services MUST be incurred by June 30, 2012, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!
In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:
· FAX: Salt Lake City Area Fax: (801) 355‐0928
· Toll Free Fax: (800) 478‐1528
· Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
· Email: [email protected] (PDF, TIFF or JPEG files only)
If you have any questions or need additional reimbursement forms, please call (888) 478-1528 or download forms from the NBS website at www.nbsbenefits.com.
The Principal Investigator’s Corner
TRAINING- Form I-9 Employment Eligibility Verification (Oahu and Polycom to Hilo, Maui, and Kauai)
Form I-9 Employment Eligibility Verification Training Sessions will be held to provide Principal Investigators (PIs) and Project Administrators with a set of guidelines on how to properly fill out Form I-9, issued by the United States Citizenship and Immigration Services (USCIS). This training session to cover the following topics:
- Proper Completion of Form I-9
- Acceptable Documents
- Avoiding Common Errors on Form I-9
TRAINING SESSION SCHEDULE:
Thursday, March 1, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 359
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by February 24, 2012
Tuesday, March 20, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 344
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by March 13, 2012
RSVP your attendance to Renee Doi at [email protected]. Please provide your name, title, program name, and e-mail address.
Training material will be emailed prior to the training session. Training sessions will be cancelled if we do not have anyone signed up for the sessions.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-7241 or email [email protected] at least one week prior to the training session.