Upcoming Modifications to the RCUH Financial System

Thursday, April 12, 2012

Here are some of the changes that will take place effective July 1, 2012:

 

Chart of Accounts — The RCUH chart of accounts will be modified to maintain compatibility with KFS:

 

Field

Modification

Current Example

Modification Examples

Project Number

 

Increasing 1 digit from 6 to 7 digits

6 digits:

651892

004412

7 digits:

6651892

0004412

 

Sub-Account Number *

NEW

5 character alpha-numeric

 

N/A

5 characters maximum:

6651892 – 00001

6651892 – 00002

6651892 – BAC

 

Sub-Object Code *

NEW

3 character alpha-numeric

 

N/A

3 characters maximum:

4530 – EC1

4530 – EC
4530 – WC

 

* The Sub-Account Number and Sub-Object Code fields are only applicable for UH Extramural accounts.  They are optional fields that must be created in KFS before they can be established and used in the RCUH financial system.

 

Financial Portal — Purchasing, Payment, and Travel forms will be modified for the increase in project number field size and new fields (sub-account and sub-object).  More details will be provided in a future announcement.

 

PO Numbers — PO numbers will have a “Z” prefix followed by 8 digits:

 

Field

Modification

Current Example

Modification Example

PO Number

 

Reverting back to “Z” prefix

Increasing from 6 to 8 digits

ZA + 5 digits:

ZA10001

 

Z + 8 digits:

Z10000001

 

Accounting Report

  • The Budget Status Report, Budget Category Review, Detail of Costs, and Payroll Report will be modified to present Sub-Account information.
  • The RCUH Payroll Report (6/15/04 ppd and prior) will be discontinued.

 

Fast Track (UH Extramural Accounts)

  • Create FMIS Accounts & Attributes will be discontinued.  Effective July 1, 2012, UH KFS will be used to establish extramural account codes.  Historical records will be available for viewing access on the RCUH website.
  • Create UH Journal Vouchers will be discontinued.  Historical records will be available for viewing access on the RCUH website.
  • UH Cost Sharing Input Forms will be discontinued.  Effective July 1, 2012, cost sharing should be reported via sub-accounts.  Historical records will be available for viewing access on the RCUH website.
  • ·UH Project Fiscal reports will be modified for the increase in project number field size, new fields (sub-account and sub-object), and new reporting requirements (continuation accounts).
  • ·Authorization to Acquire RCUH Employees (Attachment B) will remain functional.