TO:                 Principal Investigators and Project Staff who assist new hires in completing Form I-9, Employment Eligibility Verification

This is an update from the last announcement regarding Form I-9, Employment Eligibility Verification.

RCUH Human Resources has been utilizing the new form with new hires since August 2023. We are pleased to share that the new form is more simplified and does reduce the overall time to complete the I-9 process. Effective November 1, 2023, all employers must use the new Form I-9.  We highly encourage PIs and Project Staff to begin using the new version of Form I-9 (Form I-9 Edition 08/01/23). Please note these changes:

• Form no longer an electronic smart form, prior enhancements removed (still form-fillable via free Adobe Reader)
• Section 1 and Section 2 condensed to one page
• Change and/or elimination of fields from prior version (e.g., writing employee’s name and corresponding citizenship/immigration status in Section 2)
• Writing of “N/A” no longer required for fields that don’t apply (e.g., Other last names used, Apt #, Middle Initial, Expiration Date for identity and authorization documents without expiration such as social security cards, birth certificates)
• More flexibility with Section 2: Reference common abbreviations from USCIS: Common Abbreviations for Document Entry in Section 2

We have researched the alternative remote examination procedure. This procedure will still require original (wet) signatures on the form and does not appear to be a streamlined process to implement at this time.

In general, we will complete Form I-9 with new hires based on Oahu. We will continue to work with projects located outside of Oahu to provide guidance and solutions for completing the Form I-9. If you would like to receive training regarding the Form I-9 or have any questions, please contact RCUH Employment:

• Email: [email protected]
• Phone: (808) 956-7106