TO:         All Principal Investigators Employing RCUH Regular Full-Time Salaried Employees

FROM:  Kira Higa, Director of Human Resources

Governor Josh Green has issued an Executive Memorandum authorizing sixteen (16) hours of administrative leave for Regular Salaried employees on Friday, November 29, 2024 and either Tuesday, December 24, 2024, or Tuesday, December 31, 2024. Pursuant to the Governor’s and UH President’s memo, RCUH Executive Director Leonard Gouveia has authorized the following:

1. Regular, Full-Time, salaried employees, who can be spared, will be given administrative leave with pay on Friday, November 29, 2024 and either Tuesday, December 24, 2024, or Tuesday, December 31, 2024 (a total of 16 hours). 
2. This leave must be taken as a single, full, eight (8) hour day and may not be split into partial days.
3. Part-Time, salaried employees shall be granted a proportionate amount, based off their Full-Time Equivalency (FTE), of administrative leave from their scheduled working time. For example, a Part-Time salaried employee at 50% FTE is entitled to four (4) hours of administrative leave.
4. Employees paid on an hourly basis (not on a monthly salary) and employees on suspension or leave without pay status on the designated dates are not entitled to administrative leave.
5. It is the responsibility of the Principal Investigator to ensure that arrangements for administrative leave are fairly applied to all eligible employees.
6. Eligible employees required to work during these designated dates due to operational needs shall be given equivalent administrative time off at some other date determined by the Principal Investigator. This leave must be used on any two working days between Wednesday, November 27, 2024, and Friday, January 10, 2025.
7. Eligible employees on vacation or sick leave on these dates should charge only the hours in excess of their applicable administrative leave. However, if adjustment to vacation credits would result in forfeiture, the employees should be allowed equivalent administrative leave off on other dates as determined by the Principal Investigator, not to be applied afterJanuary 10, 2025.

Despite the granting of administrative leave, the Governor reminded all Department Heads that the offices should be adequately staffed on December 24 and December 31 to provide necessary service to the public. Principal Investigators should take appropriate steps to ensure compliance with this requirement.

Time Reporting: On the RCUH eTimesheet, please report Administrative Leave hours using the Holiday Administrative Leave with Pay Code  “ADM” available as a drop-down option on the “Leave/Other Codes” row.

This allowance for Administrative Leave is solely to address Governor Green’s Executive Memorandum. This does not create a practice, nor expectation of future Administrative Leaves.

RCUH Core Offices will be closed all day on the following dates: Thursday, November 28, 2024; Friday, November 29, 2024; Wednesday, December 25, 2024; and January 1, 2025..

Any questions regarding this memo may be addressed to Director of Human Resources Kira Higa at [email protected].