Applicability: All regular-status RCUH employees with a vacation leave balance and Principal Investigators

During payroll processing for the pay period ending December 31, 2024 (including the hours accrued during the pay period), any hours exceeding the total maximum carry-over hours will be forfeited.  

Maximum Carry-Over Hours Depends on the Employee’s Vacation Plan. *Accrued and carry-over vacation hours are prorated by an employee’s FTE (full time equivalency) status.

Vacation Plan A: Up to a total maximum carry-over of 10 workdays (*80 hours based on 100% FTE)

Vacation Plan B: Each plan year you may carry-over not more 15 workdays (*120 hours based on 100% FTE), but may carry-over a total maximum accumulated total or 45 workdays (*360 hours based on 100% FTE)

Considerations:
2024 Holiday Season: Administrative Leave Announcement

For Employees:

To avoid forfeiture, please work with your Principal Investigator/Supervisor to coordinate your vacation time for the remainder of the calendar year (through December 31, 2024).

To calculate your potential vacation forfeiture amount, please reference your last pay statement (RCUH Employee Self-Service > Payroll and Compensation > View Pay Statement) and use the RCUH Vacation Forfeiture Calculator.

For Principal Investigators/Supervisors and Project Administrative Staff:

It is recommended that Principal Investigators meet with employees who may be forfeiting vacation hours to plan ahead and map out the work load and expectations for the end of the year. 

Forfeiture Reports were provided to all Principal Investigators (and individuals with HR Portal Supervisory Access) for the pay period ending 09/30/2024 and will be provided another report in November. Additional reports may be furnished upon request. Please note regular-status employees who reduced their FTE below 50% will not show up on the Forfeiture Report, so an email will be sent directly to the Principal Investigator/Supervisor with forfeiture information.

Vacation Plan A is the default plan for all new projects and its employees. Vacation Plan B is a legacy project setup. No new projects can be transitioned to Vacation Plan B.

Vacation payouts (while actively employed) in lieu of forfeitures are not allowed.

All employees with a vacation leave balance are subject to the maximum carryover limits at close of business on December 31, 2024. Principal Investigators may contact the RCUH Employee Benefits Section ([email protected]) if an employee has extenuating circumstances no later than December 2, 2024.

Applicable Links:
RCUH Policy 3.620 Vacation Leave
Benefits Spotlight: Vacation Leave – Use it or Lose it (including Vacation Forfeiture Calculator)

Questions? Contact RCUH Employee Benefits Section at [email protected] or (808) 956-7055 or (808) 956-2326