Research Corporation of the University of Hawaiʻi

Research Corporation
of the University of Hawai‘i
4.120 UH Project Fiscal Reports – KFS Budget Status Report
I. Overview
The KFS Budget Status Report is a monthly report that provides summary financial information for a specific project displaying expenditures and outstanding purchase orders by contract and grant budget code. The information in this report is updated on a daily basis (generally every morning).
Principal investigators, project staff, and the designated fiscal administrator should review the KFS Budget Status Report on a timely basis to verify the accuracy of the report and to review the financial status of the program. Comparing amounts awarded and total costs by contract and grant budget code yields the available balance for future commitments.
Red numbers in parentheses generally indicate a negative or deficit balance, unless otherwise indicated.
II. Procedures
A. In UH Project Fiscal Reports – Project Reports, select Report Name: “KFS Budget Status Report”.
B. Enter the project number in the Project Number field (i.e. 6100001).
C. Click on the “Retrieve Report” button.
D. To download a data file of this report (in .csv format), click on the “Download” link that is next to the report title.
III. Contents (by report column headings) A. Category
These categories are based on the following KFS contract and grant budget codes:
CG Budget Code
Description
C100
Salaries & Wages
C101
Overload
C102
Casual
C103
Student Help-Regular
C104
Student Help-Workstudy
C105
Fringe Benefits
C106
Services-Fee Basis
C107
Materials & Supplies
C108
Travel-Domestic
C109
Travel-International
C110
Print & Publications

CG Budget Code
Description
C111
Utilities & Communication
C112
Rentals
C113
Repairs
C114
Tuition
C115
Scholarships & Fellowships
C116
Equipment
C117
Others
C990
Indirect Cost
Refer to 4.120 Attachment 1 – Contract & Grant Budget Code to Object Code .
B. Awarded
This column provides the sponsor approved budget amounts. Budgets are input and updated by UH Office of Research Services in KFS and transmitted to the RCUH financial system to produce this report.
C. Current Month Expended
This column provides a summary of expenditures for transactions processed or posted in UH KFS for the current month. This information is updated on a daily basis (generally every morning).
D. Total Expended
This column provides the cumulative expenditures incurred by the project since its inception.
E. Outstanding PO
This column provides summary information of all outstanding purchase orders that have been issued but not paid.
F. Total Cost
This column provides the cumulative expenditures plus outstanding purchase orders. Total Expended amounts plus Outstanding PO equals the Total Cost.
G. KFSSuspense
This column provides summary information for transactions in “suspense” (i.e. transactions processed in the RCUH financial system that did not post to KFS due to various errors).
H. AvailableBalance
This column provides summary information of the remaining available balance. Awarded amounts less Total Cost (Total Expended plus Outstanding PO) equals the Available Balance. Available balances should be adjusted for personnel costs, indirect costs, and other costs that have been planned but not encumbered for the remainder of the project.
Mapping

IV. Relevant Documents
4.120 Attachment 1 – Contract & Grant Budget Code to Object Code Mapping
Date Revised: 05/15/2017