Research Corporation of the University of Hawaiʻi

Sample Proposal Evaluation Form*
Bidder: ___________________________________ Date Evaluated: ___________
Evaluator Name: ___________________________ Evaluator Initials: _____
Points
Guidance
5
Greatly exceeds requirement
4
Exceeds requirement
3
Adequately meets requirement
2
Marginally meets requirement
1
Clearly does not meet requirement
0
Does not address requirement

* The following is a sample evaluation form only. Each project should tailor the point/weight assignment and evaluation criteria based on the project’s RFP and individual requirements.

Sample Proposal Evaluation
Criteria
Possible Points
Score (0-5)

Weight (multiplier)

Total Points
Technical Merit (Ability to Meet Scope of Work/Schedule)
(30 points possible)

Meets scope of work or specifications
20

X 4

Demonstrated ability to meet schedule requirements
10

X 2

Qualifications and Expertise
(20 points possible)

Expertise of staff
15

X 3

Direct experience in project type
5

X 1

References
(10 points possible)

Evaluation of responses from previous/current customers
10

X 2

Other
(5 possible points)

Financial Strength
2.5

X 0.5

Small business concern
2.5

X 0.5

Price (maximum of 35 points)

Unit/Total Price
35

** Based on pricing formula
TOTAL SCORE
100

** When assessing points for price, there shall be a maximum number of points awarded to the lowest priced bidder. The points allocated to higher-priced bidders should be equal to the lowest bidder’s price multiplied by the maximum points available for price, divided by the higher proposal price.

For example:
Proposal A $100,000 35 points (maximum points)
Proposal B $125,000 28 points (($100,000 X 35)/$125,000)
Proposal C $150,000 23.3 points (($100,000 X 35)/$150,000)