TO: RCUH Principal Investigators and HR Portal Users
RCUH is pleased to announce our new eTimesheet (electronic timesheet) System! A successful pilot group of 140 employees have been reporting their time with the eTimesheet system since November 2019. All remaining RCUH projects and employees will transition to the new system in two scheduled launches:
March 16, 2020: Projects on standard work schedules who opt-in and are approved for the March deployment include:
- Employees working a standard work schedule = 1.00 FTE working Monday through Friday for 8 hours per day
- Or employees working consistent hours each work day, for example .50 FTE for 4 hours per day, 5 days a week
- Non-exempt employees who work overtime are paid hourly (vs. salaried)
June 1, 2020: Projects inclusive of:
- Employees working non-standard work schedules
- Non-standard work schedule, for example 1.00 FTE working 10-hour days for 4 days a week or 0.50 FTE working an 8-hour, 8-hour, 4-hour schedule
- Non-exempt employees working overtime hours who are salaried
- All other projects who do not opt-in for the March 16th launch
IF YOUR PROJECT WOULD LIKE TO REQUEST TO OPT-IN TO THE MARCH 16 LAUNCH
If your employees are working a standard work schedule and you would like your project to transition to the RCUH eTimesheet system for the March 16-31, 2020 pay period, action is needed on your part. Please fill in the attached Project Request to Transition to eTimesheets: March 16, 2020 form and return to RCUH Human Resources by Thursday, February 27th via email at [email protected].
Once your respective projects have been confirmed for the March 16, 2020 launch, the PI and project staff with HR Portal Access to the respective DC’s will be contacted by RCUH confirming the transition on March 16, 2020 and provided additional information.
TRAINING (IN-PERSON OR ONLINE)
In-person training will be offered on O‘ahu, Maui, and Hawai‘i Island during the first two weeks of March with the option to attend virtually, via Zoom webcast:
| Date | Location | Time |
| Monday, March 2 | Windward Community College, Kuhina 115 | 9:30 AM – 11:30 AM |
| Tuesday, March 3 | UH Manoa, Kuykendall 101 | 9:00 AM – 11:00 AM |
| Thursday, March 5 | Online Only | 1:30 PM – 3:30 PM |
| Friday, March 6 | IFA Hilo, IFA Auditorium | 9:00 AM – 11:00 AM (Afternoon session has been canceled ) |
| Wednesday, March 11 | UH Manoa, Kuykendall 101 | 9:00 AM – 11:00 AM |
| Thursday, March 12 | UH Cancer Center, Sullivan Conference Center | 9:00 AM – 11:00 AM |
| Friday, March 13 (CANCELED) |
UH Maui College, Ka Lama Room 103 | 1:00 PM – 3:00 PM |
| Wednesday, March 25 | Q&A session (Online Only) | 10:00 AM – 12:00 PM |
| Tuesday, March 31 | Q&A session (Online Only) | 9:00 AM – 11:00 AM |
The first hour of each training session is intended for both employees and supervisors, while the second hour is for supervisors only. Registration is required for either type of session and is available in the RCUH Training Portal on the RCUH website.
IMPORTANT:
In order to be considered for inclusion in the March 16, 2020 eTimesheet launch, your project must take action. Please complete and submit the attached request form by Thursday, February 27. Upon review and approval, your project will be notified with a confirmation of the date of your eTimesheet transition. If you do not respond, your project will be transitioned on June 1, 2020. For those projects in the June 1, 2020 launch, additional training will be scheduled in May 2020.
If you have any questions or concerns about the RCUH eTimesheet, please contact RCUH Human Resources at (808) 956-3100 or [email protected].
Attachment: RCUH Project Request to Transition to eTimesheets.pdf