All online payment transactions processed in the Financial Portal after Friday, June 28, 2024 through Friday, August 30, 2024, will require service dates.  The service date format is MM/DD/YY.

For payments that will be processed or approved after Wednesday, July 31, 2024, are $100,000 or greater, and have service dates of June 30, 2024 or earlier, please complete the RCUH AP Worksheet.  Please include estimates or projections for invoices that have not been received as of July 31.  Please email your worksheet to Staci Saito at [email protected] by Thursday, August 1, 2024.   If there are no payments to report, please email Staci to report that there are no items by Thursday, August 1, 2024.

A service date field is provided on all payment forms and is identified with the heading “S/D”.  The service date is the date goods are received or services are performed.  For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment.  However, if the service period covers multiple fiscal years, please allocate costs in each fiscal year incurred.  For example, if the service period is from June 1, 2024 to July 31, 2024, record costs incurred from June 1 to June 30 with a 06/30/24 service date and costs incurred from July 1 to July 31 with a 07/31/24 service date.  

This information is needed to ensure that RCUH liabilities are properly reported as of June 30, 2024.  Our auditors, N&K CPAs Inc., will be reviewing selected documents processed during this period as part of their audit procedures.  Accordingly, please be advised that we may be requesting copies of payment documents for review. 

Please contact Maile Brooks at (808) 956-0508 or [email protected] if you have any questions.  Your cooperation is greatly appreciated.