Volume 16, Issue 4
April 22, 2013
RCUH’s 2013-2014 BENEFIT OPEN ENROLLMENT SESSIONS
RCUH’s 2013-2014 Benefit Open Enrollment Meetings have been finalized.
During this time, we will be announcing existing plan changes, changes to cost of premiums, and online resources.
You will be able to make changes to your existing health plans and add on dependents. In addition, we will
also have individual workshops outlining our voluntary insurances and flexible spending accounts.
Please see below for information on the upcoming enrollment sessions:
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Friday, May 3rd |
Tuesday, May 7th |
Thursday, May 9th |
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Locations: *Broadcast via HITS (Videoconference) |
Locations: *Broadcast via HITS (Videoconference) |
NEW! Location:
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We are excited to announce the following new features for this year’s Open Enrollment Sessions:
· NEW! AGENDA at each Enrollment Session:
1ST Hour – Carrier Presentation / Question & Answers
2ND Hour – Voluntary Products and Flexible Spending Account (FSA) Workshop / Question & Answer with Carriers
· NEW! ENROLLMENT CALL CENTER for Voluntary Products
· NEW! Prize Drawings for those who attend
To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page.
We will announce more details in the next few weeks. We look forward to your attendance in our upcoming sessions.
Open Enrollment sessions are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, please contact (808) 956-2326 or email [email protected] at least one week prior to the enrollment session.
FLEXIBLE SPENDING PLAN – Plan Year July 1, 2012-June 30, 2013 Reimbursements
2 MONTHS LEFT…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2013). Services must be incurred during the plan year ending June 30, 2013. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
You may contact National Benefit Services (NBS) at 1(800) 274-0503 to obtain an updated status of your account. Claims for reimbursements can be faxed (800/478-1528), mailed (National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084), emailed ([email protected]) or uploaded via the Participant Website at https://www.nationalbenefitservices.com/.
We urge all employees to submit their reimbursement forms to NBS in a timely manner. Although services MUST be incurred by June 30, 2013, you have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!! For more information on eligible services, claims reimbursement process, etc. visit the NBS website at http://www.nbsbenefits.com/participants.htm (“Cafeteria” Plan section).
2013 RCUH Annual Hawaii Food Drive
RCUH will be collecting donations for the Annual Hawaii Food Bank Drive through May 10, 2013. Let’s all make a difference in another’s life by sharing what we have. Take a look in your pantry for items you can share and donate. All donations are tax-deductible. Mahalo for giving!
Most Wanted Items:
Food Donations:
Canned meals, soups, meats or tuna, fruits, and vegetables
Non-perishable items such as rice, instant noodles
Monetary Donations:
Make checks payable to: Hawaii Food Bank
A $10.00 donation equals food for 25 meals.
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Locations for Food Drop-off & *Monetary Donations *Make checks payable to: Hawaii Food Bank |
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ISLAND |
LOCATION |
DROP OFF HOURS |
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Oahu
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RCUH Human Resources Office John A. Burns Hall, 4th Floor, Makai Wing 1601 East West Road, Honolulu, HI 96848 RCUH Coordinator: Evelyn Moss (808) 956-6965 |
Mon – Fri 8:00 a.m. to 4:00 p.m.
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Big Island(Hilo)
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Hawaii Island’s Food Bank – Hilo Branch 140-B Holomua Street Hilo, HI 96720 *Please call The Food Basket at (808) 933-6030 in advance for pick-up |
Mon – Fri 8:00 a.m. to 4:00 p.m.
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Maui |
Hawaii Food Bank – Maui Branch 760 Kolu Street, Wailuku, HI 96793 *Please call Maui Food Bank Coordinator at (808) 243-9500 in advance for pick-up (Bin will be provided by them) |
Mon – Fri 7:00 a.m. to 3:00 p.m. |
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Kauai |
Hawaii Food Bank – Kauai Branch 3285 Waapa Road, Lihue, HI 96766 *Please call Kauai Food Bank Coordinator at(808) 933-6030 in advance for pick-up |
Mon – Fri 8:00 a.m. to 4:00 p.m. |
Click here for more information about the Hawaii Foodbank, Maui Foodbank, Kauai Foodbank, Hawaii Island Foodbank.
IMPORTANT DATES TO REMEMBER (MAY 2013)
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5/1/13 |
Payroll Deadline Noon |
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5/7/13 |
Pay Day |
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5/7/13 – 5/9/13 |
HR AMP Web Time Preview #1 |
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5/9/13 |
PAF Deadline |
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5/10/13 |
HR AMP Deadline |
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5/10/13 – 5/13/12 |
HR AMP Web Time Preview #2 |
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5/13/13 – 5/20/13 |
ESS Blackout Period |
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5/14/13 – 5/16/13 |
HR AMP Web Time Reporting Period |
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5/16/13 |
Payroll Deadline Noon |
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5/22/13 |
Pay Day |
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5/22/13 – 5/24/13 |
HR AMP Web Time Preview #1 |
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5/24/13 |
PAF Deadline |
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5/27/13 |
Holiday – Memorial Day |
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5/28/13 – 5/29/13 |
HR AMP Web Time Preview #2 |
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5/29/13 – 6/5/13 |
ESS Blackout Period |
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5/30/13 – 6/3/13 |
HR AMP Web Time Reporting Period |
IMPORTANT DATES TO REMEMBER (JUNE 2013)
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6/3/13 |
Payroll Deadline Noon |
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6/5/13 – 6-7-13 |
HR AMP Web Time Preview #1 |
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6/7/13 |
Pay Day |
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6/10/13 |
HR AMP Deadline |
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6/10/13 – 6/12/13 |
HR AMP Web Time Preview #2 |
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6/11/13 |
Holiday – King Kamehameha Day |
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6/12/13 – 6/19/13 |
ESS Blackout Period |
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6/13/13 – 6/17/13 |
HR AMP Web Time Reporting Period |
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6/17/13 |
Payroll Deadline Noon |
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6/20/13 – 6/24/13 |
HR AMP Web Time Preview #1 |
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6/22/13 |
Pay Day |
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6/24/13 |
PAF Deadline |
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6/25/13 |
HR AMP Deadline |
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6/25/13 – 6/26/13 |
HR AMP Web Time Preview #2 |
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6/26/13 – 7/2/13 |
ESS Blackout Period |
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6/27/13 – 7/1/13 |
HR AMP Web Time Reporting Period |
TIMESHEETS FOR THE MONTH OF MAY-JUNE
May 1-15, 2013
May 16-31, 2013
June 1-15, 2013
June 16-30, 2013
PRINCIPAL INVESTIGATOR’S CORNER:
SUMMER HIRING
Summer is the busiest season for the RCUH Human Resources Department. In addition to being our peak hiring season, it also coincides with our Benefit Open Enrollment, Fiscal Year End, and Annual Performance Evaluations.
In anticipation of the peak hiring season, we ask all Principal Investigators and Project Administrators to review and adhere to the deadlines below to ensure that all hires are reviewed and approved without delay. We appreciate your cooperation and assistance.
Selections for Regular Hires: minimum of 10 business days before target date of hire.
Non-Recruited Hires (Temporary, Specialized Service, Student Assistants, and Intermittent hire): minimum 7 business days before target date of hire.
Group Hires (6 or more employees): minimum of 15 business days before target date of hire.
Missing documents pertaining to the selection and/or incomplete new hire documents may cause the hire date to be delayed. A formal offer of employment is made by the Principal Investigator only AFTER receiving approval to hire from the RCUH Human Resources Department. Hire dates will be confirmed by our office via email. All new hires & rehires are NOT approved to start working until their hire date has been confirmed by the RCUH Human Resources Office.
Please contact Sharon Vong at [email protected] or 956-7307 if you have any questions.