The Resource

Volume 15, Issue 3

March 23, 2012

 

“LIGHT DUTY” REQUESTS

As a reminder, all requests for light duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work.  This is to ensure that your physician is fully aware of your essential job duties and functions before making a determination on whether you are able or unable to perform these duties/functions safely. 

 

Employees are NOT authorized to return to work on light duty status without first receiving approval from the RCUH HR Department. If you have any questions, please contact Jill Niitani at (808) 956-8376.

 

3 MONTHS LEFT…

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012).  Services must be incurred during the plan year ending June 30, 2012.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

 

We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner.  Although services MUST be incurred by June 30, 2012, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

 

In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:

• FAX: Salt Lake City Area Fax: (801) 355‐0928
• Toll Free Fax: (800) 478‐1528
•  Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
• Email: [email protected] (PDF, TIFF or JPEG files only)

 

OPEN ENROLLMENT – COMING SOON!

The Annual Benefits Open Enrollment Period is just around the corner.  Notices/Forms will be sent out to all eligible employees in April, as well as posted on our website (available for download).  Please look out for special announcements regarding Open Enrollment next month.  As a reminder, benefit changes (e.g., enrollments, additions, etc.) made during the Open Enrollment period will be effective July 1, 2012.

 

April Training Schedule

 

Job Descriptions

4/20/2012 – Job Descriptions – Part I:  9-11am, Maui College – Laulima 103

4/20/2012 –  Job Descriptions – Competencies.  Part II:  12:30-2:30 pm, Maui College – Laulima 103

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

4/24/2012 –Job Descriptions – Part I: 9-11am, JABSOM Kakaako – MEB 202

4/24/2012 – Job Descriptions – Competencies.  Part II: 12:30-2:30, JABSOM Kakaako – MEB 202 

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

Job Descriptions – Competencies.  Part II.  

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop..

4/13/2012 – 9-11am, Hilo – IFA 131

4/17/2012 – 9-11am, UH Manoa – KUY Auditorium

 

Updates to Policies/Work performance (problems & solutions)

4/27/2012 – 9-12, Kauai CC – One Stop Center Mtg Room 204

 

New Hire Orientation

4/13/2012 – 9-11am, Hilo – IFA Auditorium

4/20/2012 – 9-11am, Maui College – Laulima 101

4/24/2012 – 1-3pm, JABSOM Kakaako – MEB 202 changed to MEB 224T

4/27/2012 – 9-11am, Kauai CC – CANCELLED

 

Drug Awareness

4/10/2012 – 8-10 am, Hilo – IFA Auditorium

 

RCUH Human Resources Portal (HR AMP)

4/10/2012 – 1-4pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 1-4pm, Maui College – Laulima 226

4/24/2012 – 1-4pm, UH Hilo Library – LRC 359

4/27/1012 – 1-4pm, UH Manoa –College of Business E-102

 

RCUH Financial Portal (Purchasing & Payment)

4/10/2012 – 9-12pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 9-12pm, Maui College – Laulima 226

4/24/2012 – 9-12pm, UH Hilo Library – LRC 359

4/27/1012 – 9-12pm, UH Manoa –College of Business E-102

 

 

Please RSVP your attendance to Moana raquinio at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

IMPORTANT DATES TO REMEMBER (APRIL 2012): 

4/2	Payroll Deadline – Noon for PE 3/31/12
4/4-4/9	HR AMP Web Time Preview 1
4/5	Pay Day
4/6	Holiday – Good Friday
4/9	PAF Deadline
4/10	HR AMP Deadline
4/10-4/11	HR AMP Web Time Preview 2
4/11-4/18	ESS Blackout Period
4/12-4/16	Web Time Input
4/16	Payroll Deadline – Noon for PE 4/15/12
4/20-4/24	HR AMP Web Time Preview 1
4/20	Pay Day
4/24	PAF Deadline
4/25	HR AMP Deadline
4/25-4/26	HR AMP Web Time Preview 2
4/26-5/03	ESS Blackout Period
4/27-5/1	Web Time Input

 

IMPORTANT DATES TO REMEMBER (MAY 2012):

5/1	Payroll Deadline Noon for PE 4/30/12
5/7	Pay Day
5/7-5/9	HR AMP Web Time Preview 1
5/09	PAF Deadline
5/10	HR AMP Deadline
5/10-5/13	HR AMP Web Time Preview 2
5/11-5/18	ESS Blackout Period
5/14-5/16	Web Time Input
5/16	Payroll Deadline – Noon for PE 5/15/12
5/22	Pay Day
5/24	PAF Deadline
5/22-5/24	HR AMP Web Time Preview 1
5/25	HR AMP Deadline
5/25-5/29	HR AMP Web Time Preview 2
5/28	HOLIDAY – Memorial Day
5/29-6/5	ESS Blackout Period
5/30-6/1	Web Time Input

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TIMESHEETS FOR THE MONTH OF APRIL-MAY

April 1-15

April 16-30

May 1-15

Principal Investigator’s Corner

LIGHT DUTY ACCOMMODATIONS

If your employee requests for light duty accommodations, you, as the employee’s supervisor MUST coordinate the review with the RCUH Human Resources Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE the employee is allowed to return to work.  This is to ensure that the employee’s physician is fully aware of the employee’s essential job duties and functions before making a determination on whether the employee is able or unable to perform these duties/functions safely.  Additionally, as supervisor, you will need to review these detailed restrictions to determine if work accommodations (if any) can be made.

 

Supervisors are NOT authorized to allow an employee to return to work on light duty status without first receiving approval from the RCUH Human Resources Department. If you have any questions, please contact Jill Niitani at (808) 956-8376.