The Resource
Volume 13 Issue 6
June 22, 2010
1 WEEK LEFT…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2010). Services must be incurred during the plan year ending June 30, 2010. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS). You may contact the Benefit Services of Hawaii At (808) 538-8900 to obtain an updated status of your account. Reimbursement forms can be obtained by downloading the form from http://www.bshi.net/. We urge all employees to submit their reimbursement forms to Benefit Services of Hawaii, Inc. in a timely manner. Although services MUST be incurred by June 30, 2010, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies. DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!
CHANGE IN GROUP LONG TERM DISABILITY AND LIFE INSURANCES
As announced in our Current News Article dated June 10, 2010, there will be a few enhancements to the RCUH Group Long Term Disability and Group Life Insurances effective July 1, 2010:
Long Term Disability Insurance: The Group Long Term Disability (LTD) maximum monthly benefit will be increased from $10,000 to $15,000.
Group Life Insurance: The RCUH Group Life Insurance benefit will increase from two (2) times the employee’s annual salary not to exceed $250,000 to a benefit of two (2) times their annual salary not to exceed $600,000 (default option).
For more information about these changes, please read the June 10, 2010 Current News Article. The article also explained the imputed income taxability for Group Life Insurance. Should you have any questions, please contact Kristen Stevens at (808) 956-3100 or [email protected].
Open Enrollment IS OVER!
The Benefits Open Enrollment Period is over; and, new enrollments, cancellations, and changes will take effect on July 1, 2010. The new plan year’s health insurance deductions will begin in the June 16-30, 2010 pay period. All other new plan year deductions will commence in the July 1-15, 2010 pay period (e.g., Flexible Spending Plans & Supplemental Insurances). Please check your On-line Payroll Statements (via Employee Self-Service) to ensure that the deductions accurately reflect your elections.
Benefits Confirmation Statements, which confirms individual benefits effective July 1, 2010, were sent to all benefits-eligible employees on May 27, 2010. Employees were given a final opportunity to make corrections/changes to their benefits (deadline was on June 8, 2010). For those making corrections/changes, a FINAL Benefits Confirmation Statement was mailed out on June 14, 2010. If you have made corrections, but do not receive a Final Benefits Confirmation Statement, please call Kristen Stevens at (808) 956-6979.
REMINDER: NON-IMMIGRANT VISA HOLDERS’ TRAVEL
All foreign employees are required to notify RCUH HR of any changes to employment and/or personal status that may/may not affect their visa or work authorization. It is ultimately the foreign employee’s responsibility to ensure that these changes do not affect their ability to continue employment with the RCUH.
TRAVELING?
-
Employees on J-1 or H-1B visas sponsored by the RCUH must contact Janet Zukemura at (808) 956-0871 or [email protected] if you intend on traveling. We ask that you provide us at least a 2-week notice prior to travel so that we may ensure that you have the proper documentation to return to the U.S.
- Non-immigrant employees who have a pending “change of status” petition (i.e., change from J-1 to H-1b, change from F-1 to H-1b, etc.) with the U.S. Citizenship and Immigration Services (USCIS) must remain in the U.S. until a determination on the petition is rendered. Whenever an individual with a pending “change of status” petition leaves the U.S., BCIS will cancel the petition since they consider the alien to have “abandoned” the request.
STUDENT VERIFICATION
All Students Assistants are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status´ electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validated student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Failure to submit a Student Verification for the Fall 2010 semester by August 13, 2010 will result in termination of student employment. In addition, Student Assistants who no longer hold student status must be terminated from RCUH due to their ineligibility. Principal Investigators may initiate a termination action via the HRAP system.
Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.
CAREER TRANSITION & OUTREACH WORKSHOP
The Research Corporation of the University of Hawaii (RCUH) is pleased to announce that we will be providing a new service to employees facing or contemplating a change in careers or a termination of employment. The “Career Transition and Outreach Workshop” is a one-hour workshop that will provide participants with valuable resource information in discovering and preparing for employment/career opportunities:
- How and where to find out about job opportunities. Current Job Openings and Resources offered by the State of Hawaii Department of Labor and Industrial Relations
- What are employers looking for?
o Preparing a Winning Cover Letter and Resume
o Tips on an Effective Job Interview
o One-on-one Critique of Your Cover Memo & Resume
o One-on-one Mock Interview
Employees in the market for a new job, have been recently separated from employment, or just looking for a change in career, are invited to attend this special session. We will be offering this workshop on the following dates/times/locations:
| MAUI | OAHU | HILO | KAUAI |
|
Fri, July 23, 2010
8:00 – 10:00am or 10:30 – 12:30pm
Location: Maui College, Laulima 225
RSVP by: July 21, 2010
|
TBA
8:00 – 10:00am or 10:30 – 12:30pm
Location: UH Manoa Campus Ctr Rm TBA
|
Fri, July 9, 2010
8:00 – 10:00am or 10:30 – 12:30pm
Location: Institute for Astronomy (IFA) Rm 131
RSVP by: July 7, 2010
|
TBA
8:00 – 10:00am or 10:30 – 12:30pm
Location: Kauai CC
|
Employees and their immediate family members (restricted to: parents, siblings, children) interested in attending this workshop, please RSVP to Sharon Tamanaha at 956-6965 or [email protected].
WHAT YOU WILL NEED TO DO TO BENEFIT FROM THIS WORKSHOP: To ensure a valuable experience, we would like you to “dress for success”, and prepare as if you were attending a real life job interview. In addition, e-mail Sharon Tamanaha a copy of your current cover letter and resume at least 3 days before the session. This will allow time for staff to review and provide you any feedback on the day of the workshop.
Please contact (808) 956-3100 if you have any questions.
IMPORTANT Dates to Remember (July):
|
7/1 |
Payroll Deadline – 12:00 noon for PE 6/30/10 |
|
7/5 |
HOLIDAY – Independence Day |
|
7/7 |
Pay Day |
|
7/7-7/9 |
Web Time Preview |
|
7/9 |
PAF Deadline |
|
7/12 |
HRAMP Deadline |
|
7/12-7/13 |
Web Time Preview 2 |
|
7/14-7/16 |
Web Time Input |
|
7/16 |
Payroll Deadline – 12:00 noon for PE 7/15/10 |
|
7/22 |
Pay Day |
|
7/22-7/26 |
Web Time Preview 1 |
|
7/26 |
PAF Deadline |
|
7/27 |
HRAMP Deadline |
|
7/27-7/28 |
Web Time Preview 2 |
|
7/29-7/30 |
Web Time Input |
IMPORTANT Dates to Remember (August):
|
8/2 |
Payroll Deadline – 12:00 noon for PE 7/30/10 |
|
8/6 |
Pay Day |
|
8/5-8/9 |
Web Time Preview |
|
8/9 |
PAF Deadline |
|
8/10 |
HRAMP Deadline |
|
8/10-8/11 |
Web Time Preview 2 |
|
8/12-8/16 |
Web Time Input |
|
8/16 |
Payroll Deadline – 12:00 noon for PE 8/15/10 |
|
8/19 |
Pay Day |
|
8/20 |
HOLIDAY – Statehood Day |
|
8/23-8/25 |
Web Time Preview 1 |
|
8/25 |
PAF Deadline |
|
8/26 |
HRAMP Deadline |
|
8/26-8/27 |
Web Time Preview 2 |
|
8/30-8/31 |
Web Time Input |
TIMESHEETS FOR THE MONTH OF June-July:
June 16-30
July 1-15
July 16-31
SSE Timesheet (Form D-9c)
2010 Personnel Action & Payroll Calendar
2010 Special Check Calendar
The Principal Investigator’s Corner
ANNUAL PERFORMANCE EVALUATIONS AND PAY INCREASES
The deadline for the submission of Performance Evaluations was June 1, 2010. If you have not submitted your evaluations to date, please submit them as soon as possible to RCUH Human Resources. Late forms will be processed in the order they are received and may result in a delay in the pay adjustment.
Principal Investigators who requested pay adjustments for their staff will receive notification of whether pay increases have been approved during the week of July 12, 2010. Please contact Sheri Nakashima at [email protected] if you have any questions.