The State of Hawai‘i Office of Enterprise Technology Services (ETS) will be offering eSign training via HITS on Wednesday, January 17, 2018, 10:00-11:30 a.m. The session will be led by Micah Hwang of ETS, and RCUH representatives will be on hand to respond to questions regarding applicability to RCUH Finance transactions.

Attendees (new and current users) will be trained on new features, improved user interfaces, and integration with commonly used applications (e.g., Outlook).

What is eSign? eSign is a service that provides users with the option to route documents processed through RCUH (e.g., contracts) via email for electronic signature. Projects that have adopted it have been very pleased with the efficiencies it creates.

To register for the session, please click here. For those unable to attend, a recording will be available at a later date; you may request the recording on the registration form. Registration will close on Friday, January 12. There is no handout for the session.

Should you have any questions, please email Gayle Hamasaki at [email protected].

The State of Hawai‘i Office of Enterprise Technology Services (ETS) is offering an eSign training update to mark the service program’s 2^nd anniversary. New and current users will be trained on new features, improved user interfaces, and integration with commonly used applications (e.g., Outlook).

What is eSign? eSign is a service that provides users with the option to route documents processed through RCUH (e.g., contracts) via email for electronic signature. Projects that have adopted it have been very pleased with the efficiencies it creates.

RCUH will offer a single live presentation at UH Manoa, Kuykendall Hall 101 (Auditorium) on Wednesday, November 29, 2017, 9:00-10:30 a.m. The session will be led by Micah Hwang of ETS. During the last half-hour, RCUH representatives will be on hand to respond to questions regarding applicability to RCUH transactions.

To register for the session, please click here. Registration will close on Friday, November 24. There is no handout for the session.

For those unable to attend, no recording will be available. However, a session via HITS will be scheduled in early 2018.

Should you have any questions, please email Gayle Hamasaki at [email protected].

RCUH will be implementing its ePayments program in November 2017.  ePayments, or electronic payments, will allow RCUH to pay  vendors and employees electronically (and eliminate the need for paper checks).  An information session will be held on Wednesday, November 8, 10:00 a.m. to 11:30 a.m., via HITS.

This session will cover:

• ePayments Overview
• Vendor and Employee Enrollment
• Change in Payment Processing

There will be some new material that was not featured in our August 29, 2017 session.

Seating is limited, so please register by November 3, 2017 by clicking here.  Handouts will be emailed on/about November 6.

For those unable to attend and who are interested in the recorded session, please use the registration form to request the link to the recording.

For additional information or to submit questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on November 8!

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Honolulu (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Tuesday, October 24, 2017

Time:         9:30 a.m. to 11:00 a.m.

Location:   Mission Memorial Auditorium

550 South King Street
Honolulu, HI
See map for location and parking: Mission Memorial Auditorium (MMA) Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Maui (click here).  We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Friday, October 20, 2017

Time:        10:00 a.m. to 11:30 a.m.

Location:   University of Hawai‘i Maui College

Ka‘a‘ike 105 BCD
310 W Kaahumanu Avenue
Kahului, HI
UH Maui College campus map

Video conference is available for Moloka‘i and Lana‘i. To register, please contact our office at (808) 587-0460 or [email protected]. The training locations are as follows:

Moloka‘i
Moloka‘i Ed Center – UH Maui College
375 Kamehameha V Highway
Kaunakakai, HI

Lana‘i
Lana‘i Ed Center – UH Maui College
329 7th Street
Lanai City, HI

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

On Monday, September 11, 2017, the payment forms will be updated with the following new features:

• The Remittance Information section will be permanently expanded.
• An Invoice/Reference number and amount will be required.
• A new field for Customer Account/Comment (some vendors, like FedEx and Xerox, provide a customer account number along with an invoice number).

Financial Portal Down on September 8, 2017 at 4:00 PM
The RCUH Financial Portal will be down from Friday, September 8 at 4:00 PM to 7:00 PM.  During this period, you may not be able to access the RCUH Financial Portal.

Auto-Filled Invoice Reference/Number and Customer Account/Comment
Since Travel, Non-Employee Expense, Personal Auto Mileage, and Petty Cash payments normally do not have invoices associated with them, the RCUH system will auto-fill the Invoice Reference/Number and/or Customer Account fields for these payments.  Please refer to the table below for default auto-fill invoice information for each type of payment form.

Payment Form	Invoice Ref/No	Cust Acct/Comment
PO Payment	User entered (25 char)	User entered (21 char)
Authorization for Payment	User entered (25 char)	User entered (21 char)
Travel Request	[PO Number] [Leg 1]	[Start Date]-[End Date]
Travel Completion (with Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Travel Completion (without Request)	[Pay Req No] [Leg 1]	[Start Date]-[End Date]
Non-Employee Expense	[Pay Req No] Non-Emp Exp	User entered (21 char)
Personal Auto Mileage	[Pay Req No] Mileage	[Start Date]-[End Date]
Petty Cash	[Pay Req No] Petty Cash	[Period Beg]-[Period End]

The information in [brackets] is what will be auto-filled.  Fields with auto-filled information cannot be overwritten with user-entered data.

Impact on Pending Documents
Pending documents will remain in the system, so they will not need to be recreated.  However, the update will affect payments pending submission or approval as follows:

Payment Form	Effect on Pending Transactions
PO Payment Authorization for Payment	Existing values in Invoice/Reference Number field will be truncated to meet the 25 character limit.  Anything exceeding 25 characters will be cut-off. (Amounts will be retained).
Travel Request Travel Completion with Request Travel Completion without Request Non-Employee Expense Personal Auto Mileage Petty Cash	Existing values in Invoice/Reference Number field will be cleared and replaced with auto-filled information. (Amounts will be retained).

Impact on Previously Approved Documents
These updates will also affect the appearance of documents approved before September 11, 2017.  These online documents will be displayed in the updated form, rather than the existing form when it was approved.  For documents approved before September 11, 2017, click on the link to “View” PDF in the listing screens.  The PDF version is a snapshot of the document at the time of approval.

If you have any questions or comments, please contact Ricky Fujioka at [email protected] or (808) 988-8346.

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Kona (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Friday, September 29, 2017
Time:        10:00 a.m. – 11:30 a.m.
Location:   Natural Energy Laboratory of Hawaii Authority (NELHA)

Hale Iako Training Classroom, Room 119
73-970 Makako Bay Drive
Kailua-Kona, Hawaii
NELHA Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

*NOTE: This training is managed and conducted by the Hawaii State Ethics Commission and not RCUH. Please contact the Hawaii State Ethics Commission directly with any questions or concerns; their contact information can be found at the bottom of this announcement.

The Hawaii State Ethics Commission is offering ethics training to state employees. Online registration is now open for Hilo (click here). We encourage employees to register early because seating is limited. Training date and location are as follows:

Date:         Wednesday, September 27, 2017
Time:         10:30 a.m. – 12:00 noon
Location:   University of Hawaii – Hilo Campus

University Classroom Building 100
200 W Kawili Street
Hilo, Hawaii
UH Hilo Campus Map

The class is open to all state employees. Please forward this information to employees in your agency and encourage employees who have not received ethics training to attend an ethics training this year.

Please contact our office (808) 587-0460 or [email protected] with any questions you may have.

Thank you for your support of ethics education!

Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
[email protected]
http://ethics.hawaii.gov/
Twitter: @HawaiiEthics

Now, that we have your attention . . . ePayments is coming soon to RCUH! ePayments will allow us to make electronic/automated payments to employees and vendors, i.e., eliminating the need for paper checks! Want to know what to expect? Please attend an information session via HITS on Tuesday, August 29, 2017, 10 a.m.-11 a.m.

This session will cover:

– ePayments Introduction and Overview
– Implementation Plan and Schedule
– Vendor and Employee Enrollment Process
– Change in Payment Processing

Registration is open through August 25, 2017. Seating is limited, so please register for the most convenient site by clicking here. Handout will be emailed on August 28, 2017.

For those unable to attend, the recorded session and handout will be available by September 5, 2017. Please email your interest to [email protected]

If you would like additional information about the session or want to submit your questions or comments in advance, please contact Maile Brooks at [email protected].

We look forward to your participation on August 29!

RCUH is pleased to announce the release of three (3) new video series:

– Cost or Price Reasonableness
– Hawaii State Ethics Code (revised from July 2016 production)
– Sole Source

These videos are now posted for viewing on our website. Visit our homepage and under Training, click on “Online Videos.”

We hope you will find these to be helpful resources in your work.