Author: Gayle Hamasaki

RCUH Vendor Payments for September 13, 2023 – UPDATE

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Wednesday, September 13, 2023, we encountered a system error which affected our end-of-day business processing. Vendor payments for transactions approved on September 13 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on September 13 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on September 14.

We apologize for the inconvenience and appreciate your patience.

RCUH Vendor Payments for September 13, 2023

On Wednesday, September 13, 2023, we encountered a system error which affected our end of day business processing. Vendor payments for transactions approved on September 13 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved. We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on September 13 for UH Extramural and SRRC accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

We apologize for the inconvenience and appreciate your patience.

SuperQUOTE™ Training Offered by CommercePoint

RCUH buyers who are new to SuperQUOTE™, an electronic solicitation solution (for requests for quotation, proposal, information, or a sealed bid request), should consider enrolling in one of the September trainings offered by CommercePoint:

Tuesday, September 12, 10:00 a.m. to 11:00 a.m.
Tuesday, September 19, 10:00 a.m. to 11:00 a.m.
Tuesday, September 26, 10:00 a.m. to 11:00 a.m

You’ll learn about the SuperQUOTE™ buying process and how to:

  • create a new request
  • create a sealed bid request
  • award, cancel, or copy a request
  • write an effective request
  • qualify your vendors

Register here for an in-person class or to attend virtually.

In-person classes will be in the FMO Training Room, UH Mānoa Lower Campus, 1406 Lower Campus Road, Building 171-B, Room 59 (portable building across SimpliFi Arena at Stan Sheriff Center). Classes are limited to 20 people.

REMINDER: Please use the RCUH account for transactions being processed through RCUH. Refer to these RCUH buyer registration instructions.

Any questions about the training or to request an on-site training class at your location may be directed to [email protected].

July 2023 Indirect Costs for KFS SRRC Accounts

TO: Principal Investigators and Fiscal Administrators with SRRC Accounts

RCUH indirect cost charges for SRRC accounts for the month of July 2023 have been properly posted to the project accounts in the RCUH financial system. However, these indirect cost transactions have not been transmitted or posted to the UH Kuali Financial System. UH Project Fiscal Reports for SRRC project accounts may reflect incorrect balances until this issue is resolved.

We apologize for the inconvenience and appreciate your patience as we work on resolving this issue.

Nominees for the 2023 RCUH Outstanding Employees of the Year Awards

This year 11 Principal Investigators and Co-Investigators nominated 20 individuals for the RCUH Outstanding Employees of the Year Awards. Employees were recognized for their demonstrable, significant, and exemplary contributions to their projects. Nominee headshots are shown from left to right in the order listed below. Please join us in congratulating:

Project Support Staff

  • Jennifer Benitez, Upward Bound, UH Maui College

Researcher/Project Manager

  • Russell Kackley, Subaru Telescope, National Astronomical Observatory of Japan
  • Derek Risch, Hawaii Wildlife Ecology Lab, UH College of Tropical Agriculture and Human Resources
  • Natalie Wallsgrove, Stable Isotope Biogeochemistry Laboratory, UH School of Ocean and Earth Science and Technology
  • Matthew Widlansky, Sea Level Center, UH School of Ocean and Earth Science and Technology

Team

  • Applied Research Laboratory at UH Maui: Yvette Gurule, Gerry Smith, Kelly Suzuki Payba, Lynette Yamamoto
  • Center for Maunakea Stewardship, UH Hilo: Mark Ellis, Robert Madrigal, Oscar Pouoa, Tommy Waltjen
  • Cooperative Institute for Marine and Atmospheric Research, UH School of Ocean and Earth Science and Technology: Corinne Amir, Jonny Charendoff, Mia Lamirand, Frances Lichowski
  • Ola HAWAII, UH John A. Burns School of Medicine:Grace Matsuura, Kimberley Spencer-Tolentino, JoAnn Tsark

All nominees will be honored at an awards luncheon at the University of Hawaiʻi at Mānoa Campus Center Ballroom on October 24, 2023.

RCUH Vendor Payments for July 25, 2023 – UPDATE

The RCUH Financial Portal is back in operation and Fiscal Administrators may resume approving transactions.

On Tuesday, July 25, 2023, we encountered a system error which affected our end-of-day business processing. Vendor payments for transactions approved on July 25 will be processed in accordance with our normal processing schedule.

RCUH transactions approved on July 25 for UH Extramural and SRRC accounts will be transmitted and posted to the UH Kuali Financial System on July 26.

We apologize for the inconvenience and appreciate your patience.

RCUH Vendor Payments for July 25, 2023

On Tuesday, July 25, 2023, we encountered a system error which affected our end of day business processing.  Vendor payments for transactions approved on July 25 will be processed when the issue is resolved.

At this time, online purchasing, payment, and travel transactions cannot be approved in the Financial Portal until the issue is resolved.  We are working to resolve the issue and we will post an updated announcement when the Financial Portal is back in operation.

RCUH transactions approved on July 25 for UH Extramural accounts will NOT be transmitted or posted to the UH Kuali Financial System, and UH Project Fiscal Reports may reflect incorrect amounts and balances until the issue is resolved.

We apologize for the inconvenience and appreciate your patience.

New Nepotism Law Effective July 11, 2023

A new law prohibiting nepotism becomes effective July 11, 2023 and applies to all state employees (except those working for the legislative and judicial branches), which includes RCUH employees. Among other things, the law prohibits:

  • taking any employment action (e.g., interview, hire, supervise, evaluate, promote, demote, retain, terminate) affecting a relative or household member
  • awarding of or administering/supervising contracts to businesses owned by relatives or household members

More information can be found in the Hawaiʻi State Ethics Commission, “The State Ethics Code – A Quick Guide to the Nepotism Law.”

If  you or your project is affected by this new law, please contact the Hawaiʻi State Ethics Commission at (808) 587-0460 or [email protected] for further information on how to resolve the situation or seek a good cause exemption. Please keep the respective RCUH department (i.e., Human Resources or Finance – Procurement) apprised of any action to be taken.

Legal Professional Services Awards – Fiscal Year 2024

Project TitleTo provide legal services related to immigration, to the RCUH Corporate Office.
Selected ConsultantNewton J. Chu, Esq. (Torkildson Katz, A Law Corporation)
Contract Amount$15,000.00
Date of AwardJuly 7, 2023
Consultants Considered (ranked candidates only)Vaughn G.T. Cook (Torkildson Katz, A Law Corporation)
Appointing OfficerLeonard R. Gouveia, Jr.
 
Project TitleTo provide legal services related to maritime/admiralty, to the RCUH Corporate Office.
Selected ConsultantMichael J. Nakano, Esq. (Cox Wootton Lerner Griffin & Hansen)
Contract Amount$20,000.00
Date of AwardJuly 7, 2023
Consultants Considered (ranked candidates only)No other submissions.
Appointing OfficerLeonard R. Gouveia, Jr.
 
Project TitleTo provide legal services related to taxes and payroll, to the RCUH Corporate Office.
Selected ConsultantVaughn G.T. Cook (Torkildson Katz, A Law Corporation)
Contract Amount$15,000.00
Date of AwardJuly 7, 2023
Consultants Considered (ranked candidates only)No other submissions.
Appointing OfficerLeonard R. Gouveia, Jr.
 
Project TitleTo provide legal services related to employment, to the RCUH Corporate Office.
Selected ConsultantBarry W. Marr, Esq. (Marr Jones & Wang)
Contract Amount$50,000.00
Date of AwardJuly 7, 2023
Consultants Considered (ranked candidates only)Richard M. Rand (Marr Jones & Wang); Kristi O’Heron (Marr Jones & Wang); Sarah O. Wang (Marr Jones & Wang); Christopher J. Cole (Marr Jones & Wang); Patrick H. Jones (Marr Jones & Wang); Newton J. Chu (Torkildson Katz, A Law Corporation); Christopher S.Y. Yeh (Marr Jones & Wang); Ashley Chinen (Marr Jones & Wang); Cecily D.M. Kaya (Marr Jones & Wang); Andrea L. Miyashita (Marr Jones & Wang); Ronald Tang (Marr Jones & Wang).
Appointing OfficerLeonard R. Gouveia, Jr.

FINANCIAL SYSTEM PROCESSING NOW AVAILABLE

RCUH fiscal year-end processing has been completed and the RCUH financial system is now open for fiscal year 2024. Fiscal Administrators may now approve online purchasing, payment, and travel transactions in the Financial Portal. The first check run for fiscal year 2024 will be on Thursday, July 6, 2023 at 4:00 PM.

UH Project Fiscal Reports may reflect incorrect amounts and balances until KFS is opened for FY 2024. Until KFS is opened for FY 2024, please use the Mass Printing Reports to access the UH Project Fiscal Reports as of June 2023 and earlier.

Reminder: Service dates are required for all payment transactions approved through August 31, 2023. For payments approved after July 31, 2023, $100,000 or greater, and with service dates of June 30 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of July 31, 2023. Please email your worksheet to Staci Saito at [email protected] by Tuesday, August 1, 2023.

Please refer to the Monday, June 26, 2023 General Announcement on Service Dates for more information.