ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings on June 3^rd, 18^th, & 25^th. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location	Times
Wednesday, June 3	Virtual	9:00am – 4:00pm
Thursday, June 18	Virtual	9:00am – 4:00pm
Thursday, June 25	Virtual	9:00am – 4:00pm

 To schedule an appointment, please see below:

 Click here to schedule an appointment with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 Future TIAA Individual Advisory Session Dates and Locations for CY 2020*:

August 11 – 13 (Maui)

September 1 – 3 (Oahu – Burns Hall)

October 6 – 8 (Oahu – JABSOM)

December 8 – 10 (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be subject to change

RCUH will be offering online eTimesheet training via Zoom webcast on:

• Tuesday, June 2, 2020, 1:30 PM – 3:30 PM
  • Employees/PIs/Supervisors: How to Complete the eTimesheet – 1:30 PM – 2:30 PM
  • PIs/Supervisors: How to Approve the eTimesheet – 2:30 PM – 3:30 PM
• Thursday, June 4, 2020, 9:30 AM – 11:30 AM
  • Employees/PIs/Supervisors: How to Complete the eTimesheet – 9:30 AM – 10:30 AM
  • PIs/Supervisors: How to Approve the eTimesheet – 10:30 AM – 11:30 AM

Training is intended for projects with employees on standard work schedules (i.e., 8 work hours per day, Monday through Friday). Registration is required and available in the RCUH Training Portal. You should receive a confirmation email with the webcast link upon registration. If you don’t have an account and need to request access to the Training Portal, please complete this form.

Please print or have access to the applicable user guide prior to the session, as that will make it easier to follow the training. User guides can be found here: https://www.rcuh.com/document-library/3-000/etimesheet-standard/

Online Q&A sessions via Zoom webcast will be available for individuals who have already attended an eTimesheet training, reviewed the user guide(s), and have specific questions regarding eTimesheets. The Q&A is scheduled for:

• Tuesday, June 9, 2020, 11:00 a.m. to 12:00 p.m
  • Employee Session: 11:00 AM – 11:30 AM
  • PI/Supervisor Session: 11:30 AM – 12:00 PM

Questions about eTimesheets can also be addressed by emailing [email protected] or by calling (808) 956-8900.

To:      All RCUH Regular-status (50-100% FTE) Employees

Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Friday, May 15. RCUH’s 2020 Benefits Open Enrollment period is May 4-15, 2020 for the plan year July 1, 2020 – June 30, 2021.

IMPORTANT DATES

Monday, May 4, 2020 – Friday, May 15, 2020	RCUH Open Enrollment Period Review the Open Enrollment Information and online videos
Friday, May 15, 2020	DEADLINE to submit Benefit Enrollment/Change/Waiver Forms to RCUH Benefits – Fax: (808) 956-5022 or Email: [email protected]
Wednesday, July 1, 2020	Start date of Benefit Enrollment/Change

Submission of Forms

If you need assistance with the submission of your forms, please email [email protected] or call (808) 956-3100.

Medical and Dental Coverage

No change: If you have no changes to your medical and dental coverage, there is no action needed.

Any changes to your plan, coverage tier, or dependents can be submitted using the Open Enrollment RCUH Group Health Plan Enrollment Form (OEB-5Ha).

Waiver Form Required

Employees who wish to waive health benefits must submit the Open Enrollment RCUH Group Health Waiver Form (OEB-5Wb) to RCUH Human Resources as an agreement that he/she is opting to waive health coverage at this time. Even if you have previously waived medical coverage with the RCUH, a new waiver MUST be received for the plan year 2020-2021 or corrective action may occur.

Flexible Spending Accounts (FSA)
For all employees currently enrolled or who wish to enroll in Healthcare FSA and/or Dependent Care FSA, you are required to re-enroll every plan year (during this open enrollment period) using Open Enrollment RCUH Flexible Spending Enrollment & Change Form (OEB-5F). These plans do not rollover into the new plan year.

Supplemental Long-Term Care Insurance (LTC)

If you wish to enroll in supplemental coverage, please contact 956-3100 or email [email protected] for assistance.

** NEW: Benefits Summary on Employee Self-Service (ESS)

All Open Enrollment materials will be available in the Enhanced Benefits Summary on ESS (Employee Self-Service). Please see the Attachment: How to Access your Benefits Summary OE Materials for instructions on how to find open enrollment materials on ESS, view your current benefits, and important things to consider about Open Enrollment. If you are having difficulty logging in to ESS, please contact RCUH HR Information Systems at: [email protected].

Relevant Policies

• 3.520 RCUH Health Plans
• 3.520A Addendum: RCUH Health Plans
• 3.530 RCUH Flexible Spending Plan
• 3.530A Addendum RCUH Flexible Spending Plan
• 3.540 RCUH Group Life Insurance

Contact Information
Contact RCUH Employee Benefits for general inquiries on Open Enrollment, eligibility, and assistance with forms.

Phone: (808) 956-2326 or (808) 956-3100
Email: [email protected]
Fax: (808) 956-5022

Contact RCUH HR Information Systems if you are having difficulty logging in to ESS.

Phone: (808) 956-8376 or (808) 956-5799
Email: [email protected]

Contact carriers (i.e., HMSA, Kaiser, HDS, NBS, etc.) directly with any specific coverage inquiries or for assistance on current claims.

HMSA
Current Members, please call a customer service representative based on your existing plan:

• Preferred Provider Plan & CompMED: (808) 948-6111
• Health Plan Hawai’i & Health Plan Hawai’i Plus: (808) 948-6372

Prospective members, email rcuh_benefits.com with your specific questions or if you would like a hard copy of the materials mailed to you.

Kaiser
Kaiser Member Services: (808) 432-5955

Care Transition Team (for selecting a primary care physician, appointment scheduling): (808) 643-5744

HDS
Customer Service: (808) 529-9248

National Benefit Services (NBS)
Current members, please let the Customer Service Representative know that you are with RCUH.

Phone: (855) 399-3035 **Service Center now available 2am – 5pm Hawai’i Standard Time
Email: [email protected]

Attachment: Reviewing Your Enhanced Benefits Summary in Employee Self-Service (ESS) & Important Information about Open Enrollment