Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.

TO:                 All RCUH Employees

FROM:           Nelson Sakamoto, Director of Human Resources 

SUBJECT:   Important Year-End Tax Documents

The RCUH has begun its year-end distribution of important Tax documents to all employees who were working in the 2019 tax year (e.g., from January 1, 2019 through December 31, 2019).

IRS Form 1095C – Employer-Provided Health Insurance Offer and Coverage for 2019 (  Applicable only to employees that were offered an RCUH medical plan during the 2019 tax year.):  The RCUH is considered an Applicable Large Employer subject to the employer shared responsibility provisions of the Affordable Care Act.  The RCUH is required to send the IRS Form 1095C to each employee who was offered an opportunity to elect medical insurance coverage in one of the RCUH’s medical plans.  The IRS Form 1095C forms were mailed via U. S. Post Service to the mailing address as of your January 9, 2020.  Please email [email protected] if you fail to receive your IRS Form 1095C in the mail by February 1, 2020.

IRS Form W-2 Wage and Tax Statement 2019: The RCUH will begin distribution of the IRS Form W-2 Wage and Tax Statement 2019 during the last week in January 2020.  The distribution of the IRS Form W-2 are being done electronically for those opting for eW-2 (electronic W-2) via the RCUH Employee Self-Service (ESS) portal or by U. S. Mail.

• Electronic W-2:  For employees who have elected to receive a eW-2 (i.e., electronic W-2) may check on your Employee Self-Service (ESS) site on January 28, 2020.  Go to your ESS site and select the Payroll and Compensation tab (on the left side of the ESS screen), then select “View W-2/W-2c forms”.
• Mailed W-2:  For employees who opted to have your W-2 mailed to your mailing address as of January 9, 2020. You should expect to receive your W-2 by February 5, 2020.  Please email [email protected] if you fail to receive your W-2 in the mail by February 7, 2020.

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All RCUH Human Resources online systems will be down on Sunday, 01/26/20 at 4:30 AM (HST) to 8:30 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact [email protected].

Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.

This is a FINAL reminder for you to submit your consent to receive your electronic W-2 via Employee Self Service (ESS). If you do not consent to an electronic W-2, a hard copy will be mailed to the mailing address on file. To avoid any delays with the mailing of your W-2, review and update your mailing address via Employee Self Service (ESS).

The deadline to consent for electronic W-2 and update of your mailing address is today Thursday, January 9, 2020 via Employee Self Service (ESS).

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the RCUH Payroll section at [email protected].

Your RCUH timesheets for 2020 are available on the Employee Self-Service Portal (ESS).  Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines and Pay Days for 2020:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance Payroll Deadlines.

Aloha!

This is reminder to update your personal contact information and submit your consent to receive your electronic W-2 via Employee Self Service (ESS) by Monday, January 20, 2020 as it affects your 2019 W-2.  Updates to your personal information can only be submitted via ESS during the non-blackout dates below:

• December 24, 2019
• January 4-9, 2020
• January 18-20, 2020

If you do not consent to an electronic W-2, a hard copy will be mailed to the mailing address on file (currently scheduled to be mailed on January 28, 2020).

Below is an action checklist in closing your 2019 obligations:

• Update your contact information 
  • Home and Mailing Addresses
  • Phone Numbers
  • Email Addresses

• Submit your consent to receive electronic W-2s
  • In order to receive your tax documents electronically a ONE-TIME consent is required (Click here for instructions)
  • Consent can be done in ESS

Please remember it is your responsibility to ensure that your information is up-to-date.  If you have any questions, please feel free to contact the RCUH Payroll section at [email protected].

RCUH is now accepting applications for Spring 2020 tuition expense reimbursements. We encourage you to submit your application as soon as possible as funding is limited and requests will be approved on a first-come, first-served basis. Please note that applications are due at the close of business 2 business days prior to the first day of instruction in the applicable semester. For example, UH Manoa’s first day of instruction for Spring 2020 is January 13 – therefore RCUH must receive your COMPLETED application by 5:00 p.m. on Wednesday, January 8th.

Please review the tuition reimbursement Policy 3.460 for details and other eligibility requirements and use the new application form, which is also available in the forms section of the Employee Self-Service portal.

Please contact Lea Tee at [email protected] or (808) 956-3100 with any questions.

Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheet, RCUH Payroll Deadline, and Pay Day for 2019:

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and date in bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

TO: Principal Investigators and/or their Designee, Project Administrators, and Fiscal Administrators       

FROM: Nelson Sakamoto, Director of Human Resources

The Department of Labor (DOL) changed the Salary Level Test (e.g., the Minimum Salary Level) for an Exempt (from overtime compensation) classification. The Salary Level Test is one of three requirements under the FLSA to qualify for an Exempt classification. These three requirements are:

1. Salary Basis Test: The employee must be paid at a predetermined and fixed salaried rate that is not subject to reduction because of variations in the quality or quantity of work performed.
2. Salary Level Test: The amount of salary paid must meet a minimum specified amount.
3. Duties Test: The employee’s job duties must meet the FLSA exemption standards for an Executive, Administrative, or Professional exemption.

Effective January 1, 2020, the Salary Level Test will increase from $455 to $684 per week ($2,964 per month or $35,568 annually).  This represents a 49.23% increase in the FLSA’s Salary Level Test. The FLSA requires an Exempt employee to be paid no less than $684.00/week or $2,964.00/month.  This minimum pay rate cannot be prorated regardless of the employee’s FTE.

Effective January 1, 2020, the RCUH has revised the Minimum Pay Rates for the Exempt Pay Ranges (Attachment No. 1). Example: Exempt Pay Range E17 current Minimum Monthly Pay Rate is $2,528.00/month. The new minimum for Exempt Pay Range E17 will be $2,964.00/month. This change also affects any pending recruitments and new hires. All new hires must be paid at these new minimums of the applicable job’s pay range.