Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
August 16 – 31, 2019	Friday, August 30, 2019	September 6, 2019
September 1 – 15, 2019	Monday, September 16, 2019	September 20, 2019
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

Reminder: June 1-November 30 is hurricane season. For more information on Hurricane Erick and Tropical Storm Flossie, please visit the NOAA Central Pacific Hurricane Center and take the time to review your family emergency plan.

Employees are encouraged to sign up for UH Alert to be informed via text message about emergency situations affecting the 10 UH campuses http://hawaii.edu/alert. Notifications affecting UH campuses will be posted at https://www.hawaii.edu/emergency/.

If a project is unable to offer work to their RCUH employees due to unforeseen disruptions, please follow the guidelines provided in the Unforeseen Disruption in Work Schedules Memorandum.

Please contact (808) 956-3100 or [email protected] if you have any questions.

Your RCUH timesheets for the remainder of 2019 are available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in Policies & Procedures > Document Library > 3.00 Human Resources > Timesheets.

For your convenience, we are providing you with the RCUH timesheets, RCUH Payroll Deadlines, and Pay Days for the rest of 2019:

Timesheet	RCUH Payroll Deadline 12:00 noon*	Pay Day
August 1 – 15, 2019	Thursday, August 15, 2019	August 22, 2019
August 16 – 31, 2019	Friday, August 30, 2019	September 6, 2019
September 1 – 15, 2019	Monday, September 16, 2019	September 20, 2019
September 16 – 30, 2019	Tuesday, October 01, 2019	October 7, 2019
October 1 – 15, 2019	Wednesday, October 16, 2019	October 22, 2019
October 16 – 31, 2019	Friday, November 01, 2019	November 7, 2019
November 1 – 15, 2019	Monday, November 18, 2019	November 22, 2019
November 16 – 30, 2019	Monday, December 02, 2019	December 6, 2019
December 1 – 15, 2019	Thursday, December 16, 2019	December 20, 2019
December 16 – 31, 2019	Tuesday, December 31, 2019	January 7, 2020

*RCUH Payroll Deadlines are strictly enforced – NO EXCEPTIONS and dates in Bold indicate Advance payroll deadlines.

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA at UH Manoa from August 13th – 15th.  Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location	Times
August 13th – August 15th	UH Manoa Burns Hall 1601 East West Road, Room 4012 Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please see below: 

Click here to schedule an appointment with a Financial Consultant

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

Future TIAA Individual Advisory Session Dates and Locations for CY 2019*:
September 10^th – 12^th (Hilo)

October 1^st – 3^rd (Oahu – JABSOM)

November 5^th – 7^th (Oahu – UHM Burns Hall)

December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Your RCUH timesheet is available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find the timesheet on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period (see link below).  Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 16-31, 2019 Timesheet
RCUH Payroll Deadline is August 1, 2019 12:00PM

Payday for this timesheet is August 7, 2019

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

All RCUH Human Resources online systems will be down on Friday, 7/19/19 at 6:00 PM (HST) to 10:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at [email protected].

To: All RCUH Employees (75% FTE and above), RCUH Projects

From: RCUH Human Resources – Employee Benefits Section 

Please note that effective July 1^st, we have transitioned our Group Life Insurance (RCUH Policy 3.540) and Long Term Disability (RCUH Policy 3.570) from The Standard to MetLife.

What this means to RCUH employees and project staff:

• New EAP Vendor and Procedure: Detailed Instructions for using the EAP
• Updated Eligibility for Long-Term Disability Benefit for non-US Citizens working outside the US and Canada
• Update your Life Insurance Beneficiary on file using the RCUH Life Insurance Change Form (B-5L) (Section II: Life Insurance Beneficiary Designation) and return to RCUH Employee Benefits at [email protected]
• Additional Benefits included in the Life Insurance Program:
  • Grief Counseling
  • Funeral Discounts and Planning Services
  • Beneficiary Claim Assistance
  • Life Settlement Account
  • Self-service online legal documentation preparation (wills, living will, power of attorney, etc.)
  • Retirement Planning

Please contact RCUH Employee Benefits with any questions or concerns about this transition.

E-mail: [email protected]

Phone: (808) 956-2326 or (808) 956-6979

ATTENTION:  Principal Investigators & Regular-Status employees at 50-100% FTE

RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA in Maui from July 23^rd – 25^th.  Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage Principal Investigators to allow their employees to attend the TIAA Advisory Sessions, if requested.

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA).

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location	Times
Tuesday, July 23	UH Maui College Ka Lama Room 104B 310 W Kaahumanu Ave, Kahului, HI 96732	9:00am – 4:00pm
Wednesday, July 24	Maui Research & Technology Center Building A, Room 232 590 Lipoa Parkway Kihei, HI 96753	9:00am – 4:00pm
Thursday, July 25	Pacific Disaster Center Ka’ana Room 1305 N Holopono St #2, Kihei, HI 96753	9:00am – 4:00pm

 To schedule an appointment, please see below:

 Click here to schedule an appointment with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 Future TIAA Individual Advisory Session Dates and Locations for CY 2019*:

August 13^th – 15^th (Oahu – UHM Burns Hall)
September 10^th – 12^th (Hilo)
October 1^st – 3^rd (Oahu – JABSOM)
November 5^th – 7^th (Oahu – UHM Burns Hall)
December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions may be scheduled to change

Your RCUH timesheet is available on the Employee Self-Service Portal (ESS). Log in to ESS and you will find your timesheets under “Actions & Forms” or if you have difficulty logging into your ESS, you may also find  the timesheet on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period (see link below).  Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the July 1-15, 2019 Timesheet
RCUH Payroll Deadline is July 16, 2019 12:00 PM

Payday for this timesheet is July 22, 2019

Your Project’s Payroll Deadlines may vary, please check with your Principal Investigator, Supervisor or Project’s timekeeper for your project’s timesheet deadline**

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-7624.

 

NOTE: This is only applicable for those who submitted Annual Performance Evaluations by the June 14th deadline and are providing their employees with pay increases or one-time payments effective July 1, 2019. Pay adjustments are applicable to RCUH Regular-status employees (regardless of FTE) who successfully passed their probationary status.

TO:  Principal Investigators, Project Administrators and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) and Guidelines for salary adjustments effective July 1, 2019 will be available via the Human Resources Portal from June 24, 2019 through July 9, 2019.  Principal Investigators must complete and submit the PA/PAF by Tuesday, July 9, 2019.

To access the online PA/PAF:

• Login to the Human Resources Portal
• Click on “Manage Employees” Tab
• Click on “Annual Pay Awards (PA/PAF)”

The 2019 RCUH Pay Guidelines will be posted on the PA/PAF.  On the PA/PAF, please click “View the PA/PAF Guidelines”.  You will see this link to the right of the distribution code.

NOTE: For pay increases/one-time payments effective October 1, 2019, all performance evaluations must be submitted to RCUH Human Resources by September 13, 2019. The online Pay Award/Personnel Action Form (PA/PAF) will be available via the Human Resources Portal from September 23, 2019 through October 8, 2019.

If you have any questions, please contact one of the RCUH Human Resources staff for further assistance.

Name                              Phone                         Email
Sharon Vong               956-0871                    [email protected]
Jennifer Lin                 956-7106                    [email protected]
Taylor Sumi                956-3318                     [email protected]

Thank you!