A corrected W-2 has been issued to update Box 15 Hawai‘i  Employer’s State ID Number from WH-195-003-3920-0 to WH-195-003-3920-01.  The last digit of the Employer’s State ID number did not print on the original W-2 issued.

Employees who submitted consent for an electronic W-2:

Your corrected 2018 W-2 is available on the RCUH Employee Self-Service system at www.rcuh.com:

Employee Self-Service  > enter User ID and Password > Employee Self-Service tab > Payroll and Compensation > View W-2/W-2c Forms > Year End Form

If you are having difficulties opening your electronic W-2 form, please make sure that the pop-up blocker on your browser is off or allows our website (https://hr1118.rcuh.com).
For employees who did NOT consent to receive an electronic W-2:

A corrected paper W-2 form will be mailed to your current mailing address on record on Thursday, February 14, 2019.

If you do not receive your W-2 by February 22, 2019, please contact [email protected].  We apologize for any inconvenience this may cause you and thank you for your understanding.

Thank you,

RCUH Payroll Staff

TO:      RCUH Employees Who Were Offered or Who Were Covered By an RCUH Medical Plan During the 2018 Calendar Year

FROM: RCUH Human Resources

DATE:  January 31, 2019

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with the IRS Form 1095-C. This form will provide you with important information about the health insurance coverage that was offered to you during the 2018 calendar year.

All employees who were offered or who were covered by an RCUH medical plan will receive a paper Form 1095-C. This form will be mailed to your current mailing address on record on January 31, 2019.

For more information, please refer to the Affordable Care Act Tax Provisions for Individuals and Families on the IRS website.

If you do not receive your form 1095-C by February 15, 2019 or if you have any questions about your IRS Form 1095-C or the ACA, please contact [email protected].

** February 4, 2019 Update: Please note that all TIAA meeting slots have been filled for the TIAA Individual Retirement Counseling Sessions in Maui. If you are interested in a one-on-one counseling session with a TIAA Financial Consultant, please contact [email protected] to be added to the waitlist.

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions in Maui.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans or contact RCUH Benefits at [email protected] or (808) 956-6979.

We have reserved the following dates and times for individual sessions:

 Click here to schedule a meeting with a Financial Consultant

 If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for all RCUH employees.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 Future TIAA Individual Counseling Session Dates and Locations for calendar year 2019*:

March 5^th – 7^th (Oahu – UH Manoa,  Burns Hall)
May 14^th – 16^th (Hilo)
June 4^th – 6^th (Oahu – JABSOM)
July 23^rd – 25^th (Maui)
August 13^th – 15^th (Oahu – UHM Burns Hall)
September 10^th – 12^th (Hilo)
October 1^st – 3^rd (Oahu – JABSOM)
November 5^th – 7^th (Oahu – UHM Burns Hall)
December 10^th – 12^th (Hilo)

*Dates/Locations for TIAA Individual Retirement Sessions are subject to change

The Wage and Tax Statement (W-2) forms for the 2018 tax year have been completed.

Employees who submitted consent for an electronic W-2:

Your 2018 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:

Employee Self-Service  > enter User ID and Password > Employee Self-Service tab > Payroll and Compensation > View W-2/W-2c Forms > Year End Form

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser is off or allows our website (https://hr1118.rcuh.com).

For employees who did NOT consent to receive an electronic W-2:

A paper W-2 form will be mailed to your current mailing address on record on Monday, January 28, 2019.

If you do not receive your W-2 by February 8, 2019, please contact us at [email protected].

Thank you,

RCUH Payroll Staff

All RCUH Human Resources online systems will be down from Friday, 1/4/19 at 6:00 PM (HST) to Sunday, 1/6/19 at 11:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at [email protected].