ATTENTION:  Regular-status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

 We have reserved the following dates and times for individual sessions:

Dates	Location	Times
July 10, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm
July 11, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm
July 12, 2018	East-West Center John A. Burns Hall Room 4012 – 1601 East-West Road Honolulu, HI  96848	9:00am – 4:00pm

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call the TIAA Service and Scheduling Group at (800) 732-8353 Mon-Fri 6:00 am – 3:00 pm HST.

ATTENTION: Please note, if you are unable to attend the TIAA Individual Retirement Counseling Sessions scheduled for July 10-12, 2018, the following are tentative dates for additional sessions later this year.  Announcements for these dates will be circulated via e-mail and posted to the News section of the RCUH website once they are confirmed:

Dates	Location	Times
August 7-9	East-West Center John A. Burns Hall 1601 East-West Road Honolulu, HI  96848	TBD
November 13-15	UH John A. Burns School of Medicine 651 Ilalo Street Honolulu, HI 96813	TBD

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

RCUH is now accepting applications for Fall 2018 tuition expense reimbursements.   We encourage you to submit your application as soon as possible as funding is limited and requests will be approved on a first-come, first-served basis. Please note that applications are due at the close of business 2 business days prior to the first day of instruction in the applicable semester. For example, UH Manoa’s first day of instruction for Fall 2018 is August 20 – therefore RCUH must receive your COMPLETED application by 5:00 p.m. on Wednesday, August 15.

Please review the tuition reimbursement policy for details and other eligibility requirements and use the new application form, which is also available in the forms section of the Employee Self-Service portal.

Please contact Ashley Mitani at [email protected] or (808) 956-3100 with any questions.

All RCUH Email and Human Resources online systems will be down on Saturday, July 7, 2018 from 4:00 PM to 9:00 PM (HST) for system maintenance.

This will include:

• All RCUH Email Addresses (sending and receiving)
• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Stacie Kondo at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the July 1-15, 2018 Timesheet
RCUH Payroll Deadline is July 16, 2018 12:00PM

Payday for this timesheet is July 20, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the July 16-31 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the June 16-30, 2018 Timesheet
RCUH Payroll Deadline is June 29, 2018 12:00PM

Payday for this timesheet is July 6, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the July 1-15 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

 To:     All RCUH Regular-status (50-100%) FTE Employees

• RCUH 2018-19 Open Enrollment Benefits Confirmation:

The RCUH 2018-19 Benefits Open Enrollment Period has ended.  This reminder is to confirm your benefits for the upcoming plan year.  See attached instructions to check your benefits summary on the Employee Self-Service (ESS) System.  If you find any discrepancies/errors to your originally submitted Open Enrollment benefits election(s)/form(s), you must inform us by June 22, 2018.  This is the ONLY REMINDER provided to you to inform us of any discrepancies.

Instructions to Confirm RCUH 2018-19 Open Enrollment

• Flexible Spending Plan Account (FSA) Reminder:

There are less than thirty (30) days left to utilize your current Medical Expense & Dependent Care Expense Flexible Spending Accounts.  The current plan year ends on June 30, 2018 and all expenses must be incurred on or before that date.  You have ninety (90) days after June 30, 2018 to claim/submit reimbursements for the plan year (July 1, 2017 – June 30, 2018). Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

If you have any questions, please contact the RCUH Human Resources Benefits Section via email at [email protected] or (808) 956-0456.

 

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the June 1-15, 2018 Timesheet
RCUH Payroll Deadline is June 18, 2018 12:00PM

Payday for this timesheet is June 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 16-30 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

TO: RCUH Employees

June is here and this means we’re at the halfway point of 2018!  Please take some time to review and update your personal information on record, as well as check your pay statements to ensure their accuracy.  Please review the following via RCUH Employee Self-Service (ESS):

• Personal Information:
  • Name
  • Home and Mailing Addresses
  • Phone Numbers
  • Email Addresses
• Payroll and Compensation > View Pay Statement:
  • Name and Address
  • Employee Job Information (i.e., Employee ID, Department, Location, Job Title, and Pay Rate)
  • Tax Data (Martial Status/Allowances for Federal and State)
  • Hours and Earnings
  • Taxes (i.e., Social Security Tax, Medicare Tax, Federal Income Tax, and State Income Tax – if applicable)
  • Deductions (Before-Tax and After-Tax)
  • Sick and Vacation Leave Accrual Balances (if applicable)
  • Direct Deposit Accounts
• Benefits > Benefits Summary
  • Current Health Benefits
  • SRA
  • Sick/Vacation Leave Balances
  • FSA

You may have seen variations in your pay amounts beginning with your February pay statement due to the new tax tables that went into effect.  The Internal Revenue Service (IRS) encourages taxpayers to do a “paycheck checkup” to make sure the right amount of tax is taken out of your pay for your personal situation.  Use the Withholding Calculator on IRS.gov.

To make changes to your Form W-4 Employee’s Withholding Allowance Certificate and/or update your personal information, please go online to ESS > Payroll and Compensation > W-4 Tax Information.  If you find a discrepancy with any pay and leave hours recorded, please notify your Supervisor and/or Principal Investigator.

Please remember, it is your responsibility to ensure that your information is up-to-date.

Should you have any questions or need assistance, please contact RCUH Payroll at [email protected].

 

 

ATTENTION:  Principal Investigators and all Regular-status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling in a SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.

We encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify PIs if they would like to attend since sessions will be held during business hours. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis. The representative will be able to assist you with:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

Dates	Location	Times
June 13-15, 2018	UH Hilo Institute for Astronomy, Room 131 640 N Aohoku Place #209 Hilo, HI 96720	9:00am – 4:00pm
July 10-12, 2018	UH Manoa Burns Hall 4th Floor Makai Wing 1601 East-West Road Honolulu, HI  96848	9:00 am – 4:00 pm

To schedule an appointment, please use our secure website at:
http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call the TIAA Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Tentative Upcoming Dates:

• August 7-9, 2018 at UH Manoa, EWC Burns Hall
• October 9-11, 2018 at UH Maui College
• November 13-15, 2018 at JABSOM
• December 4-6, 2018 at UH Hilo

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected].