ATTENTION:  Principal Investigators and all Regular-Status Employees 50-100% FTE

We would like to encourage all Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify PIs if they would like to attend as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Please note, parking is limited.  Metered street parking is also available.

To schedule an appointment, please use our secure website at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at (800) 732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

3.560 RCUH Retirement Plans Policy

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected]. .

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the May 16-31, 2018 Timesheet
RCUH Payroll Deadline is June 1, 2018 12:00PM

Payday for this timesheet is June 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the June 1-15 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

To:      All RCUH Regular-status (50-100% FTE) Employees

Friendly reminder to please submit any Benefits Enrollment/Change election forms to RCUH by this Friday, May 18th. RCUH’s 2018 Benefits Open Enrollment period is from May 1-18, 2018 for the plan year July 1, 2018 – June 30, 2019.  All Open Enrollment materials (Rate Sheet, Plan Details, Open Enrollment Forms, and Carrier Presentations) are available via Employee Self-Service (ESS).

What is Open Enrollment? During Open Enrollment, you can make changes to your existing health plans and coverage, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions.

If you do not wish to make any changes, it isn’t necessary to complete any forms. 

*Please disable your pop-up blocker to complete the Benefits Enrollment/Change Election Forms*

 If you have any questions regarding Open Enrollment, please contact RCUH Benefits at:
Phone: (808) 956-2326 or (808) 956-0456
Email: [email protected]

Memorandum To RCUH Regular Status Employees 50-100% FTE Status: Open Enrollment – Employee Self-Service (ESS) – April 30, 2018

Relevant RCUH Policies:

• 3.410 RCUH 12-Month/Needs-Based Performance Evaluations
• 3.360 RCUH Performance-Based Compensation

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the May 1-15, 2018 Timesheet
RCUH Payroll Deadline is May 16, 2018 12:00PM

Payday for this timesheet is May 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the May 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

To:      All RCUH Regular-status (50-100% FTE) Employees

RCUH’s 2018 Benefits Open Enrollment period is from May 1-18, 2018 for the plan year July 1, 2018 – June 30, 2019.  All Open Enrollment materials (Rate Sheet, Plan Details, Open Enrollment Forms, and Carrier Presentations) will be available via Employee Self-Service (ESS) by May 1st.

What is Open Enrollment? During Open Enrollment, you can make changes to your existing health plans and coverage, update your beneficiary, and/or update your flexible spending/dependent care and transportation/parking deductions.

If you do not wish to make any changes, it isn’t necessary to complete any forms. 

*Please disable your pop-up blocker to complete the Benefits Enrollment/Change Election Forms*

 If you have any questions regarding Open Enrollment, please contact RCUH Benefits at:
Phone: (808) 956-2326 or (808) 956-0456
Email: [email protected]

Memorandum To RCUH Regular Status Employees 50-100% FTE Status: Open Enrollment – Employee Self-Service (ESS) – April 30, 2018

Online registration is available for ethics training classes on Hawai‘i island, Kaua‘i, and Maui, led by the Hawai‘i State Ethics Commission. The classes will provide an overview of the state ethics laws that apply to all state (including RCUH) employees. It is not a mandatory training for RCUH employees, but it is highly encouraged if you have not previously attended or would like a refresher. If you’re unable to attend on the designated date, another option is to view RCUH’s online course on the Hawai’i State Ethics Code.

Be sure to register early because seating is limited. Please see below for training dates and locations:

HAWAI‘I ISLAND

Date/Time: May 14, 2018, 10:00 a.m. – 11:30 a.m.
Location: UH Hilo, University Classroom Building 100
To register online: http://ethics.hawaii.gov/2018-05-14hilo/

MAUI

Date/Time: May 22, 2018, 10:00 a.m. – 11:30 a.m.
Location: UH Maui College, Ka‘a‘ike Building, Room 105BCD
To register online: http://ethics.hawaii.gov/2018-05-22maui/

MOLOKAI & LANAI (VIDEO CONFERENCE)

Date/Time: May 22, 2018, 10:00 a.m. – 11:30 a.m.
Location: Molokai Ed Center/Lanai Ed Center
To register: Email [email protected] or call (808) 587-0460

KAUA‘I

Date/Time: May 25, 2018, 10:00 a.m. – 11:30 a.m.
Location: Kaua‘i Community College, OCET 106 C&D
To register online: http://ethics.hawaii.gov/2018-05-25kauaiam/

Date/Time: May 25, 2018, 1:30 p.m. – 3:00 p.m.
Location: Kaua‘i Fifth Circuit, Pu‘uhonua Kaulike Building, Multipurpose Room, First Floor
To register online: http://ethics.hawaii.gov/2018-05-25kauaipm/

 *Please note these trainings are managed and conducted by the Hawai‘i State Ethics Commission and not RCUH. For questions regarding this training, please call (808) 587-0460 or email [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the April 16-30, 2018 Timesheet
RCUH Payroll Deadline is May 1, 2018 12:00PM

Payday for this timesheet is May 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the May 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

IMPORTANT: PLEASE MAKE SURE TO OBTAIN YOUR PRINCIPAL INVESTIGATOR’S APPROVAL FIRST BEFORE MAKING ANY TRAVEL ARRANGEMENTS.

 Summer Season is approaching!  If you are on a nonimmigrant visa and will be traveling during the summer season, we would like to remind you to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States to continue your employment with RCUH.  Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel

RCUH Human Resources will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

•  The I-94 admission record. Upon your return, please go to the U.S. Customs and Border Protection website to obtain your online I-94 record.  You will submit a copy of your I-94 record to the RCUH Human Resources office.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered. A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or (808) 956-0871 if you have any questions.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the April 1-15, 2018 Timesheet
RCUH Payroll Deadline is April 16, 2018 12:00PM

Payday for this timesheet is April 20, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the April 16-30, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.