ATTENTION:  Regular Status Employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
April 3, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm
April 4, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm
April 5, 2018	East-West Center 1601 East West Rd, Burns Hall Room 4012 Honolulu, HI 96848	9:00am – 4:00pm

To schedule an appointment, please use our secure website at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Monday-Friday 6am – 3pm Hawaii Standard Time.

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected].

Attention all Principal Investigators, Supervisors, and Administrative Staff: Annual Performance Evaluations are coming soon!  Below is the schedule of upcoming training sessions:

ISLAND	LOCATION	DATE	TIME
Kaua’i	Kaua’i Community College Room: OCET 106	Friday, April 13, 2018	9:30am – 11:00am
Oahu	UH John A. Burns School of Medicine Room: MEB 301	Tuesday, April 17, 2018	9:30am – 11:00am
Hawai’i	UH Hilo Room: UCB-115	Friday, April 20, 2018	9:30am – 11:00am
Oahu	UH Manoa, East-West Center Burns Hall Room: 4005/4009	Wednesday, April 25, 2018	9:30am – 11:00am
Maui	UH Maui College Room: Laulima 105	Friday, April 27, 2018	9:30am – 11:00am

PIs, supervisors and administrative staff may register for the training through Litmos. You may access Litmos by clicking here. As a reminder, your username will be your email address. If you need to request access to Litmos, please complete the registration form.

Please contact RCUH Corporate Services at (808) 988-8314/8315 or [email protected] if you need assistance with registration.

Relevant RCUH Policy (NOTE: Updated forms will be available shortly.)

3.410 RCUH 12-Month/Needs-Based Performance Evaluations

 Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the March 16-31, 2018 Timesheet
RCUH Payroll Deadline is April 2, 2018 12:00PM

Payday for this timesheet is April 6, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the April 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant, on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
March 20, 2018	UH Maui College, KAA 210 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm
March 21, 2018	UH Maui College, LAU 214 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm
March 22, 2018	UH Maui College, KAA 210 310 Kaahumamu Ave. Kahului, HI 96732	9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.TIAA.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH Administration at (808) 956-3100 or email [email protected] at least one week prior to the session.

TO:      All RCUH Employees

We are excited to announce that email notifications will now be provided to employees when the following transactions are approved:

• Full-Time Equivalency (FTE) Changes
• Pay Rate Changes
• Performance Evaluation/Award
• One-Time Payment (project specific – must be pre-approved by RCUH Human Resources)

Sample email:

To view your compensation history or pay statement, log into Employee Self-Service (ESS) and click on the Payroll and Compensation tab. Your benefits summary can be found on the Benefits tab.

If you are having difficulties logging into ESS, please contact [email protected].

Mahalo!

RCUH Human Resources

All RCUH Human Resources online systems will be down on Monday, March 5, 2018 from 9:00 PM to 12:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Stacie Kondo at [email protected].

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the March 1-15, 2018 Timesheet
RCUH Payroll Deadline is March 16, 2018 12:00PM

Payday for this timesheet is March 22, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the March 16-31, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The IRS recently issued a Consumer Alert warning of scammers using schemes via regular mail, telephone, or emails being sent to individuals, business, payroll and tax professionals to obtain their personal information, including W-2 information of taxpayers.

If you receive an email that appears to be from the Internal Revenue Service (IRS) or RCUH requesting you to provide a copy of your W-2 and/or your personal information, please ignore and do not reply or respond.

The IRS does not initiate contact with taxpayers by email, text messages or social media channels to request for confidential personal information.  RCUH will not ask you to provide a copy of your W-2 or personal information outside of the Employee Self Service (ESS) system.

See the following IRS Article:  IRS Tax Scams / Consumer Alert.

Please be aware and keep vigilant so you do not fall victim to these scams targeting taxpayers.

Thank you,

RCUH Payroll Staff

The RCUH has established a new Firearms Policy. The policy is on the RCUH home page in the Policies and Procedures, Human Resources and listed as 3.940 Firearms Policy. This policy ensures RCUH’s compliance with Hawai’i Revised Statues (HRS) Chapter 134 ­ Firearms, Ammunition and Dangerous Weapons, Title 18, USC; Chapter 44 – Federal Gun Control Act of 1968; and relevant amendments (e.g., September 30, 1996 Lautenberg Amendment). This policy is applicable to all RCUH employees, regardless of employment status, who are required to use, carry and/or possess firearms and ammunition as part of their job duties in order to meet project/program requirements. The use of firearms must be an integral part of the scientific/research or education of the project or program.   This policy is applicable to Principal Investigators whose project(s) require their RCUH employees to use of firearms as an integral part of the scientific/research or education of the project or program.

Please contact Nelson Sakamoto, Director of Human Resources at 956-3100 if you have any questions regarding this policy or if you need assistance to implement this policy in your project.

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the February 16-28, 2018 Timesheet
RCUH Payroll Deadline is February 15, 2018 12:00PM

Payday for this timesheet is March 7, 2018

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the March 1-15, 2018 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.