Author: HR User

Form I-9 Instructional Videos Now Available

Attention: Principal Investigators, Project Representatives (who assist new hires in completing Form I-9), and New Hires

RCUH is pleased to announce the release of two training videos:

  1. How to Complete Form I-9 Section 1 (for Employee)
  2. How to Complete Form I-9 Section 2 (for Project Representative)

From the RCUH homepage, go to Training, then click on “Online Videos.”

The purpose of these videos is to assist Principal Investigators (PIs), project representatives, and new hires in completing the Form I-9 accurately. We hope you will find the videos helpful.

Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. To comply with this law, all new hires must complete Form I-9, Employment Eligibility Verification, as part of the hiring process.

Please contact Jennifer Lin at (808) 956-7106 or [email protected] if you have any questions or require further assistance in completing Form I-9.

Links:

How to Complete Form I-9 Section 1 (For Employee)

How to Complete Form I-9 Section 2 (For Project Representative)

I-9 Central

I-9, Employment Eligibility Verification

All RCUH Human Resources Online Systems Down on Monday, November 6, 2017 from 10:00 PM to 10:30 PM

All RCUH Human Resources online systems will be down on Monday, November 6, 2017 from 10:00 PM to 10:30 PM for system maintenance.

This will include:

  • Human Resources Portal
  • Employee Self Service (ESS)
  • Careers/Recruiting
  • New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Stacie Kondo at [email protected].

NEW! RCUH Human Resources Recruitment Email Address

Please be advised that RCUH Human Resources has recently updated the Department’s contact information. Please see below for a full list of our organizational email addresses and the applicable correspondence:

    Email Address

Correspondence

Phone
[email protected] General HR Questions 956-3100
 

 

[email protected]

 HR Training Registrations, Employee Independent Contractor (EIC) Review, Tuition Reimbursement  

 

956-3100
 

 

[email protected]     (NEW)

 Request to hire regular-status positions, drafting job descriptions, job advertisements, update/re-class job descriptions  

 

956-0872
 

 

[email protected]

 Applicant review and selection, non-recruited hiring requests, new-hire paperwork, ID cards, verification of employment  

 

956-7307
[email protected] Visas/Work Authorizations 956-0871
 

[email protected]

 Health plans, leaves, workers’ compensation, retirement benefits  

956-2326
[email protected] Payroll, tax information, W-2s 956-7624
 

[email protected]

 HR Portal, Employee Self-Service, changes to HR records  

956-8376

Previously, any correspondence regarding Regular-Status position requests, job advertisements or job descriptions (drafting, updates, and reclassifications) could be emailed to [email protected]. RCUH now requests that you please send these types of requests to our new, [email protected] inbox.

Please contact Elizabeth Nunez at 808-956-0819 or [email protected] if you have any questions or require additional information.

RCUH Timesheet for November 1-15, 2017 Pay Period (Payroll Deadline: 12pm – November 16, 2017)

In order to minimize searching for the RCUH timesheets each pay period, you can now access the current and upcoming timesheets through your Employee Self-Service Portal. Timesheets will be located under Forms.

We will have the current RCUH timesheet available on the RCUH website in the News Section: Human Resources Announcements on the first working day of each pay period.

Click here for the November 1-15, 2017 Timesheet
RCUH Payroll Deadline is November 16, 2017 12:00PM

Payday for this timesheet is November 22, 2017

**Project Payroll Deadlines may vary, please check with your specific project for timekeeping procedures and deadlines**

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS**

Click here for the November 16-30, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

Workplace Violence Prevention Training Session (Oahu)- November 16, 2017

RCUH will conduct a Workplace Violence Prevention Training session at UH Manoa on Thursday, November 16.  This 3-hour training session, facilitated by Jerry Trinidad of Action Strategies, is mandatory for supervisors and strongly recommended for all RCUH employees. Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through RCUH) is welcome to attend. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

Thursday, November 16

UH Manoa, William S. Richardson School of Law Classroom 1

  • 9:00am – 11:00am All Employees + Supervisors
  • 11:00am – 12:00pm Supervisors

The first two hours (all employees + supervisors) will focus on creating and maintaining a violence-free workplace, communication skills, and conflict resolution. Areas to be covered, but not limited to, are:

  • Definition and types of workplace violence
  • Locations and reasons why violence occurs
  • Profiles of the victims and perpetrators
  • Ways to resolve conflict
  • Primary and underlying issues

The session will break at 11 a.m. and non-supervisory employees  will be excused. The last hour will focus on active listening and real life situations for supervisors.

Please register through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. This training will only accommodate 60 attendees, registration is required, and it is on a first come, first serve basis. If you have any difficulties signing up, please feel free to contact Jasmin Noland at [email protected] or 956-3100.  We will be scheduling future sessions on Maui, Kaua‘i, and Hawai‘i Island in the next several months

Relevant RCUH Policies:
Policy 3.930A Workplace Violence Prevention (Addendum to Policy 3.930 RCUH Safety and Accident Prevention Program)

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

 

Travel for Nonimmigrant Employees During Holiday Season

Holiday Season is approaching!  If you are on a nonimmigrant visa and will be traveling during the holiday season, we would like to remind you to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States to continue your employment with RCUH. Please provide us with the following information:

(1) Dates of Travel (Departure and Return Dates)

(2) Who will be traveling with you

(3) Reason for Travel

RCUH Human Resources will prepare the proper travel verification of employment prior to your travel and will provide it to you as soon as your request has been received.

IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:

  • The I-94 admission record.  Upon your return, please go to the U.S. Customs and Border Protection website to get your online I-94 record.  You will submit a copy of your I-94 record to the RCUH Human Resources office. 
  • Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  For example, be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration. Check to ensure to have a valid visa to re-enter to the U.S. 
  • If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or call (808) 956-0871 if you have any questions.

RCUH partners with HMSA to launch Sharecare App!

RCUH is excited to announce a new healthcare app, Sharecare! Want to find out what your real age is compared to your calendar age? The RealAge test is a clinically-verified health assessment that tracks your diet, blood pressure, stress levels and other variables that can affect your lifespan. RealAge is about letting you know where your health stands – the actual age of your body!

With the Sharecare app, you can create a customized health experience based on your needs. Get answers to your most burning health questions, read the latest health tips from Dr. Oz and other Sharecare experts, watch videos on dozens of health topics, start getting in shape, discover better sleep and less stress in your life. With RealAge + Sharecare, you can work on improving your health by using the personal online health tools focused on you!

Interested in becoming a health ambassador for your project? This individual would be willing to inspire and encourage others within their project to take charge of their health and well-being. As an ambassador you can help your colleagues to live longer better!

Contact RCUH HR intern Pono Akau at [email protected] for more information.

RCUH Timesheet for October 16-31, 2017 Pay Period (Payroll Deadline: 12pm – November 1, 2017)

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the October 16-31, 2017 Timesheet 
Payroll Deadline is November 1, 2017 noon
Payday for this timesheet is November 7, 2017

**Payroll Deadlines are strictly enforced – NO EXCEPTIONS

Click here for the November 1-15, 2017 Timesheet

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

RCUH 2017 Aloha United Way Campaign! Donate today. Influence tomorrow.

RCUH is excited to kick off this year’s United Way campaign!  We humbly ask for your continued support because if each and every one of us comes together, we can make a transformative impact in our community.  As one of the largest non-profit organizations in Hawai‘i, Aloha United Way supports a network of 338 member agencies to meet a broad range of health and human service needs across the state.

HOW TO CONTRIBUTE:

RCUH’s statewide United Way campaign allows our employees to donate to various United Way programs. You may contribute to any of the following islands’ United Way campaigns by completing the 2017 RCUH Employee Pledge Form:

2017 Pledge Form

  • Aloha United Way (O‘ahu)
  • Hawai‘i Island United Way
  • Maui United Way
  • Kaua‘i United Way

Please make a copy for your records and return the original form to RCUH Human Resources at Burns Hall, 4th Floor, 1601 East West Road, Honolulu, HI 96848.

Deadline: November 4, 2017  

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various statewide United Way campaigns via payroll deduction.  Your payroll deduction will be collectively sent to the United Way Campaign specified by your completed pledge form.  Payroll deduction period is from December 16, 2017 – December 15, 2018.

For Tax Purposes:

  • Anyone who donates more than $250 will receive a tax acknowledgement letter from Aloha United Way in February.
  • A gift from $1 – $47.99 will receive a thank note via email.
  • A gift over $48.00 will receive a thank you note via mail.
  • If a payroll deduction pledge is made, please make a copy of your pledge form and use your last paystub of the year to show the charitable donation.

For more information about the individual island campaigns, click on the links below to visit their website or call:

Informational Brochure – Living United

Aloha United Way (808-536-1951)

Maui United Way (808-244-8787)

Kauai United Way (808-245-2043)

Hawaii Island United Way (808-935-6393)

If you have any questions, please contact RCUH Human Resources at (808) 956-6979 or email [email protected].