Due to a newly enacted state law (Act 165, 2022), all State employees must complete mandatory ethics training offered by the Hawai‘i State Ethics Commission (HSEC). The training is intended to help increase awareness of the Ethics Code and provide an understanding of how the code is interpreted by the State Ethics Commission.

This requirement applies to all RCUH employees, regardless of employment category, status, or FTE (Full-time Equivalent). The State Ethics Code (HRS Chapter 84) has always applied to RCUH employees, who are State, non-civil service employees.

RESPONSIBILITIES:

• PRINCIPAL INVESTIGATORS are responsible for ensuring that project staff complete this training once every four years.
• RCUH EMPLOYEES must complete the HSEC training by January 1, 2024*. Effective January 1, 2023, all new employees must complete the training within 90 days of employment. Ethics training for ALL RCUH employees must be completed once every four years.

*Unfortunately RCUH’s existing online training on the Hawai‘i State Ethics Code does not count towards this new law, therefore RCUH’s training will be sunset October 31, 2022. However, if an employee has already completed the Ethics Training course from the HSEC website within the last three years (between January 1, 2020 and December 31, 2022), the 2024 deadline does not apply; certificates should be sent to project supervisors and [email protected] to ensure compliance.

HOW TO COMPLETE THE TRAINING:

State employees who are not required to file public financial disclosure statements (which applies to the majority of RCUH employees), may opt to complete the 30-minute online self-directed training. Individuals may also opt to register for the live videoconference training, which usually runs about 90 minutes long.

IMPORTANT: Upon completion of the online self-directed training, follow the instructions at the end of the program to obtain a Certificate of Completion. Employees must email the PDF certificate to their supervisor(s) and [email protected] to ensure compliance. See screenshot below.

To: All RCUH Employees

RCUH’s annual Aloha United Way Campaign has kicked off!  Our campaign starts today, October 24^th, and will run through Friday, November 18^th.

This year we invite you to participate in one of Hawai‘i’s largest workplace giving campaigns. Let us join the ranks to help raise money for all of the people in need here in Hawai‘i. RCUH invites you to be a part of the cause in any way you can!

How to Contribute:

We will continue to donate with electronic pledges through our new platform, IGNITE. Please see the instructions on navigating the IGNITE platform.

• Oahu: https://rcuh.auw.stratuslive.com/
• All Other Islands: https://rcuhoutofarea.auw.stratuslive.com/

You should receive an email today from [email protected] to your email address on file via Employee Self-Service (ESS). There will also be a list of the different partner agencies you may designate your pledge to, organized by island.

IGNITE provides all of the great ways that Aloha United Way has been impacting our community, like the ALICE Initiative and 211. Our goal here at RCUH is to invite you all to participate in our campaign with a pledge to help our community thrive!

Deadline to submit ePledge: Friday, November 18, 2022

ePledge Donation Options:

• Credit Card
• Bill me (Aloha United Way will send the invoice to you)

Here are some things to consider if you’re unsure about participating:

• Electronic pledges through IGNITE are easy to fill out, and you will be able to donate to any local charity of your choice (with a minimum donation of $20).

In the spirit of giving and saving, let us consider the ways in which we can extend our help to those in need by participating in this year’s Aloha United Way Campaign. We hope that you will consider donating to AUW. Let’s be “United Together” in creating change. If you have any questions, please contact Tori Nakagawa at (808) 956-3100 or Amber Kaneakua at (808) 956-6979 or email [email protected].

---

Great news! The online Job Description (JD) Library is now available via the Human Resources Portal. 

The JD Library is a new tool to drive efficiency and assist projects with job description management. Some key features of the JD Library include the following:

• Quick access and centralized storage for all established job descriptions that are unique to each project
• Comparisons of job descriptions
• Ability to view prior content from an ever-growing bank of job descriptions and competencies
• Ability to export job descriptions to Microsoft Word for editing purposes
• Ability to develop and standardize job descriptions

Please note that job descriptions are only available for Regular-Status positions.  Search results will pull up the most recent version of the job description and may be filtered by employee name or ID, job title, pay range, FLSA status, or education requirement. Individuals with HR Portal Access (e.g., Principal Investigator, Supervisory, Fiscal Administrator, and Administrative Authorities) will be able to access the JD library. If the project reviews their library of positions and would still like to create a new job description, please use the revised Job Description Template available in the Recruitment Document Library and Step 3 of a regular hire position request. This has been simplified to include a drop-down feature to further assist with the drafting process. 

To access the library:

1. Log in to the Human Resources Portal
2. Click on the “Hire Employees” Tab
3. Click on “Job Description Library”
4. Search for a specific position or filter results
5. Job descriptions may be downloaded as a PDF and converted to a Word document via Adobe Acrobat Pro by selecting Export PDF to Microsoft Word under “Tools.” This may be edited and directly uploaded to “Step 3 – JD & Posting Information” when initiating a regular hire request (under the “Hire Employees” Tab).

We appreciate your patience as we continue to improve efficiencies for our projects. We recognize that this is a new tool and would appreciate any feedback on the JD Library. If you have feedback, questions, or have difficulty accessing the JD Library, please contact RCUH Human Resources at (808) 956-3100 or [email protected].

TO:  Principal Investigators, Project Administrators, and Fiscal Administrators

The online Pay Award/Personnel Action Form (PA/PAF) is now available via the Human Resources Portal through October 11, 2022.

Please note this is only applicable for those who submitted Annual Performance Evaluations by the September deadline and are providing their eligible employees with pay adjustment or award (one-time payment). This is the second step in the annual performance evaluation period process to elect to provide the pay award/adjustments.

Principal Investigators must complete and submit the PA/PAF no later than 4:30 P.M. on Tuesday, October 11^th. Employees will see the pay award or pay adjustment reflected on their pay statement on October 21^st (pay day for the pay period October 1-15, 2022).

To access the online PA/PAF:

1. Log in to the Human Resources Portal
2. Click on “Manage Employees” Tab
3. Click on “Annual Pay Awards (PA/PAF)”
4. A copy of the 2022 RCUH Pay Guidelines will be available for reference. You will only be able to initiate pay awards or pay adjustments for employees who meet the eligibility requirements.

If you have any questions or have difficulty accessing the PA/PAF, please contact one of the RCUH Human Resources staff via phone (808-956-3100) or email:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]  

All RCUH Human Resources online systems will be down on Friday, 09/09/22 at 6:00 PM (HST) to Saturday, 09/10/22 2:00 PM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

It is especially important this pay period to ensure your employees’ eTimesheets are submitted and approved by the RCUH Payroll deadline Thursday, September 1^st by 12 noon.  There will be a very short window of opportunity to handle last minute manual adjustments and follow-ups with projects since the RCUH Human Resources Department will need to confirm payroll by close of business Thursday afternoon, September 1^st to ensure employees are paid timely on Wednesday, September 7^th.   

Starting at 11 a.m. on Thursday, September 1^st, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

All RCUH Human Resources online systems will be down on Saturday, 08/20/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

It is especially important this pay period to ensure your employees’ eTimesheets are submitted and approved by the RCUH Payroll deadline Tomorrow, August 16^th by 12 noon.  There will be a very short window of opportunity to handle last minute manual adjustments and follow-ups with projects since the RCUH Human Resources Department will need to confirm payroll by close of business tomorrow afternoon, August 16^th to ensure employees are paid timely on Monday, August 22^nd. 

Starting at 11 a.m. Tomorrow, August 16^th, RCUH HR will start following up with primary and secondary eTimesheet approvers via phone call and email to ensure all submitted eTimesheets are approved and processed. 

Your timeliness and cooperation on this matter are greatly appreciated.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

The electronic upload (eUpload) feature in the HR Portal is now available for project users to upload completed Annual Performance Evaluations. We highly encourage projects to utilize eUpload to submit performance evaluations.

The eUpload feature allows Principal Investigators and project staff to submit requests, upload forms and supporting documentation for employees to RCUH Human Resources. Project users can track the real-time status of their requests and confirm the effective date of their requested change. Our goal for eUpload is to improve and streamline processes in a safe and secure manner via HR Portal. At this moment, the Annual Performance Evaluation Form is the only option available via eUpload. RCUH HR will work on enhancing options to allow for projects to submit other requests via eUpload (e.g., PAFs, reclassifications). Additional information will be announced when available.

Below are the instructions for utilizing the eUpload feature for Annual Performance Evaluation Forms:

Log in to the RCUH Human Resources Portal and click on the eUpload link (left sidebar in the Project eUpload section).

We welcome any feedback and suggestions for the eUpload feature. As a reminder, performance evaluations are due Friday, September 16, 2022. If you are having accessibility issues, RCUH will accept performance evaluations sent via email to [email protected].

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation/eUpload process at (808) 956-3100 or [email protected].

All RCUH Human Resources online systems will be down on Saturday, 07/23/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].