RCUH will be conducting two Workplace Violence Prevention Training sessions at UH Manoa on Wednesday, February 8th. It is strongly recommended that all RCUH staff and supervisors attend this training. These will be 3-hour sessions facilitated by Jerry Trinidad of Action Strategies. Everyone (including Principal Investigators, non-RCUH employees, and supervisors who employ individuals through the RCUH) is welcome to attend. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.

It is the RCUH’s policy to provide a safe work environment for all employees and individuals in the workplace. We maintain a zero tolerance for violence in the workplace. Violators of this policy may be subject to immediate disciplinary action, including possible termination of employment.

The first hour (all employees + supervisors) will focus on creating and maintaining a violence-free workplace and will cover:

• Definition and types of workplace violence
• Where and reasons why violence occurs
• Profiles of the victims and perpetrators
• Warning signs of potential violence and steps to mitigate it

After the first hour, the session will break and non-supervisory employees may be excused. The second two hours (supervisors) will focus on communication skills and conflict resolution.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up, please feel free to contact Tana Staub at [email protected] or 956-7055.  We will definitely be scheduling future sessions in Maui, Kauai, and Hawaii island in the next several months.

Wednesday, February 8: Morning Session
UH Manoa, Kuykendall Auditorium

• 9:00am – 10:00am:   All Employees + Supervisors
• 10:00am – 12:00pm:   Supervisors

February 8: Afternoon Session
UH Manoa, Kuykendall Auditorium

• 1:00pm – 2:00pm:   All Employees + Supervisors
• 2:00pm – 4:00pm:   Supervisors

Relevant RCUH Policies:
Policy 3.930A Workplace Violence Prevention (Addendum to Policy 3.930 RCUH Safety and Accident Prevention Program)

Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.

The Human Resources Portal will be down on Friday, 1/20/17 from 6:00 PM through Monday, 1/23/17 at 7:00 AM for system maintenance.

Employee Self-Service will still be available for use.

If you have any questions please contact RCUH Information Systems at [email protected].

The U.S. Citizenship and Immigration Services (USCIS) recently announced adjusting the filing fees for most immigration applications and petitions.  The new fees will be effective December 23, 2016.

USCIS Announces Final Rule Adjusting Immigration Benefit Application and Petition Fees

New Fees

The following are the new fees applicable to the visa petitions filed by RCUH.

Note:  The H-1B Fraud Fee for new H-1B petition(s) and the Form I-907, Request for Premium Processing will remain the same.

Please see RCUH Policy 3.212 RCUH Nonimmigrant Visas for applicable RCUH forms and instructions.

If you have any questions, please contact RCUH Human Resources at [email protected].

Due to an overwhelming response in applicants for the tuition reimbursement program for Spring 2017, all funds for Fiscal Year 2017 have been exhausted. Be advised no more applications will be accepted by RCUH HR at this time. When funding has been made available and applications are being accepted again, a notification will be posted.

If you have any questions or concerns, please contact Danielle Hindel at (808) 956-0325 or [email protected].

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 16-31 Timesheet
– Payroll Deadline is noon February 1, 2017
– Payday for this timesheet is February 7, 2017

Click here for the February 1-15 Timesheet
Click here for the 2017 Personnel Action & Payroll Schedule

**Please note that the RCUH Employee Time/Leave Certification form has been updated with a section to include the printed name of the Principal Investigator who signs the timesheet. Please ensure a printed name is reflected on the timesheet moving forward.

If you have any questions or concerns, please do not hesitate to contact us at [email protected] or 956-3100.

The RCUH Human Resources Personnel Action & Payroll Calendar and Schedule is available on the HR Portal and on the RCUH website (www.rcuh.com) under Policies and Procedures > 3.810 RCUH Time Report and Attachment Index.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Feb 16: RCUH Training: Employee/Independent Contractor (EIC) Review

Thursday, February 16
1:00pm – 2:30pm
UH Manoa, Burns Hall, 1601 East-West Road, Room 4012

**Due to high demand, registration for the February 8th session is CLOSED

This training session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Determinations. It is the policy of the RCUH to properly classify individuals providing services as an “Employee,” “Independent Contractor,” or “Non-Employee.” Misclassification of employees as independent contractors is a serious issue and could result in being held liable for employment taxes (income tax withholdings, Social Security and Medicare, unemployment) for that worker in addition to penalties and interest. Organizations are being scrutinized as never before, as federal and state agencies are ramping up enforcement efforts.

Please sign up for a training through Employee Self Service (ESS) and search “Oahu” (case-sensitive) under “Select Training Island”. If you have any trouble signing up or are interested in scheduling a session outside of UH Manoa, please feel free contact Tana Staub at [email protected] or 956-7055. This is the first session of several that we will be holding this year and we are happy to schedule on neighbor islands and other campuses if there is any interest.

Agenda:

• RCUH Employee/Independent Contractor Determination Process
• Independent Contractor, Guest Speaker, and Employee relationships (How to’s)
• EIC Policy and Updated Memo Templates
• Master EIC Determinations

RCUH Policy:

3.225 RCUH Employee-Independent Contractor Review

Please contact Tana Staub at [email protected] or 956-7055 if you require special arrangements or accommodations.

TO:      RCUH Employees Who Have Worked 50% Full-Time Equivalency or More and Have Enrolled in Health Coverage During the 2016 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More and Have Been Offered Health Coverage During the 2016 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2016 calendar year. The RCUH will provide employees with the option to sign up for an electronic Form 1095-C for the 2016 tax filing.

Deadline to consent for electronic 1095-C Forms: January 23, 2017 (If you do not consent, a paper Form 1095-C will be mailed to your mailing address on record. If you have already provided your consent, you do not need to do it again and can disregard this email).

How do I consent for an electronic 1095-C form? The electronic Form 1095-C application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2016 Form 1095-C. Please see below for the instructions on how to consent for an electronic 1095-C Form.

Instructions on How to Consent to an Electronic 1095-C Form

1. Access the RCUH Employee Self-Service (ESS) system from the RCUH Homepage (rcuh.com)
   • Forgot your User ID or Password? Click on the “Forget User ID/Password” link
2. Provide Consent to receive your electronic W-2Self
   • Service > Benefits > 1095-C Consent
3. To consent to receive your electronic 1095-C:
   • Read the 1095-C Consent Form
   • Check the box
   • Click on the SUBMIT button
4. Enter your password to verify your identity
   • Your User ID will auto populate
   • You must enter your password
   • Click on the CONTINUE button
5. A confirmation of your consent, or withdrawal, will be sent to your primary email address on record.
6. We will notify you by email when your electronic 1095-C form is available (currently scheduled for distribution on Tuesday, January 31, 2017).

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the 1095-C consent page, please contact [email protected].

Mahalo!

RCUH Benefits Staff

The RCUH payroll deadline for the 1/1-1/15/17 pay period is 12:00 noon on FRIDAY, January 13, 2017.   The deadline has been moved up one day due to the Dr. Martin Luther King Jr. Holiday.

IMPORTANT:

• Online timesheets will be available starting Wednesday January 11, 2017.
• Online timesheets must be submitted no later than 12:00 noon, Friday, FRIDAY, January 13, 2017.
• Be sure to check for verification of your electronic submission (name, date, time and confirmation number) and that the correct number of timesheets were submitted (x of x).
• Supporting documentation must be submitted to RCUH Payroll by FRIDAY, January 13, 2017.
• RCUH employees will NOT be paid if the online timesheets are not submitted by the RCUH payroll deadline.
• Late timesheets will be processed retroactively with the next scheduled payroll processing.

For your convenience, click here to view the 2017 Human Resources Personnel Action & Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,

RCUH Payroll Staff