As we approach another holiday season, please take some time to review a few ethics reminders for state employees from the Hawaii State Ethics Commission. Clarification on gifts and holiday activities can be found in their current newsletter:
https://ethics.hawaii.gov/wp-content/uploads/2016/11/HR-2016-4.pdf
Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].
The Human Resources Portal will be down on Friday, 11/18/16 from 6:00 PM through Monday, 11/21/16 at 7:00 AM for system maintenance.
Employee Self-Service will still be available for use.
If you have any questions please contact Stacie Kondo at [email protected], or RCUH IS at [email protected].
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the November 16-30, 2016 Timesheet
Payroll Deadline is December 1, 2016 noon
Payday for this timesheet is December 7, 2016
Next Announcement: December 1, 2016 (December 1-15)
On November 14, 2016, the U.S. Citizenship and Immigration Services (USCIS) published a revised version of the Form I-9, Employment Eligibility Verification.
Effective immediately, RCUH will utilize the new Form I-9. All new hires will be required to complete the new version, dated 11/14/2016.
Please click on the links below for more detailed information about Form I-9.
USCIS News Releases
I-9, Employment Eligibility Verification
I-9 Central
Should you have any questions, please contact RCUH Human Resources at [email protected].
The State Ethics Commission (“Commission”) is offering a new ethics refresher class for state agency heads and senior management personnel prior to the start of the 2017 legislative session. The ethics refresher class will review the major provisions of the State Ethics Code, Hawaii Revised Statutes (“HRS”) chapter 84, including ethics laws pertaining to conflicts of interests; gifts and the reporting of gifts; misuse of official position; and post-employment restrictions. This class will also briefly review the lobbying registration and reporting requirements of the State Lobbyists Law, HRS chapter 97.
MEMORANDUM
TO: Board of Regents, President and Senior Management, and Chancellors
FROM: Hawaii State Ethics Commission
DATE: November 10, 2016
SUBJECT: Ethics Refresher Class
The State Ethics Commission (“Commission”) is offering a new ethics refresher class for state agency heads and senior management personnel prior to the start of the 2017 legislative session. If you have previously attended an ethics training course but would like a review of the ethical requirements of your state office, we invite you to attend our new one-hour ethics refresher class!
The ethics refresher class will review the major provisions of the State Ethics Code, Hawaii Revised Statutes (“HRS”) chapter 84, including ethics laws pertaining to conflicts of interests; gifts and the reporting of gifts; misuse of official position; and post-employment restrictions. This class will also briefly review the lobbying registration and reporting requirements of the State Lobbyists Law, HRS chapter 97.
The ethics refresher class will be held on December 6, 2016 at the State Capitol, Conference Room 423, 10:30 a.m. – 11:30 a.m., and again on January 5, 2017 at the State Capitol auditorium, 10:30 a.m. – 11:30 a.m. We encourage you and your staff to attend one of these short refresher classes on ethics.[1] For additional information or to register online for the class, click here: http://ethics.hawaii.gov/2016-17_ethicsrefresh/.
Should you have any questions, please do not hesitate to contact the Commission’s office at 587-0460. Thank you very much for your support of ethics education!
[1] The ethics refresher class is intended for state officials who have previously taken an ethics training course offered by the Commission. Officials who have not previously attended an ethics training course are encouraged to register for the Commission’s general ethics training class (a 1.5 hour course) which is offered several times each year. The Commission will soon be posting its 2017 ethics training schedule on the Commission’s website at http://ethics.hawaii.gov.
Hawaii State Ethics Commission
1001 Bishop Street, Suite 970
Honolulu, Hawaii 96813
Telephone: (808) 587-0460
Holiday Season is approaching! If you are on a non-immigrant visa and will be traveling during the holiday season, we would like to remind you to email RCUH Human Resources – Immigration ([email protected]) at least two (2) weeks prior to your travel so that we can ensure that you have the proper documentation to travel and to return back into the United States. Please provide us with the following information:
(1) Dates of Travel (Departure and Return Dates)
(2) Who will be traveling with you
(3) Reason for Travel
RCUH will prepare the proper travel verification of employment prior to your travel and will provide to you as soon as your request has been received.
IMPORTANT REMINDER(S) WHILE TRAVELING OUTSIDE THE U.S.:
• The I-94 admission record. Upon your return, please go to the U.S. Customs and Border Protection website to get your online I-94 record. You will submit a copy of your I-94 record to the RCUH Human Resources office.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status. For example, be sure to check the validity dates of your passport before travel. If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S. If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.
• If you are a non-immigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered. A non-immigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.
Please email [email protected] or (808) 956-0871 if you have any questions.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the November 1-15, 2016 Timesheet
Payroll Deadline is November 16, 2016 noon
Payday for this timesheet is November 22, 2016
Next Announcement: November 16, 2016 (November 16-30)
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the October 16-31, 2016 Timesheet
Payroll Deadline is November 1, 2016 noon
Payday for this timesheet is November 7, 2016
Next Announcement: November 1, 2016 (November 1-15)
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| November 1, 2016 | John A. Burns Hall Room 3009 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
| November 2, 2016 | John A. Burns Hall Room 3009 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
| November 3, 2016 | John A. Burns Hall Room 3009 – Honolulu
1601 East-West Rd. Honolulu, HI 96848 |
9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.
All RCUH Human Resources online systems will be down on Saturday, October 8, 2016 from 7:00 AM to 8:00 AM for system maintenance.
This will include:
• Human Resources Portal
• Employee Self Service (ESS)
We apologize for any inconveniences this may cause.
If you have any questions, please contact Stacie Kondo at [email protected].