To: Principal Investigators, Supervisors, Project Staff, and Employees

Hurricane season takes place from June 1 to November 30. In preparation, please reference the memo with guidance related to unforeseen disruption in work schedules (e.g., prolonged power outages, natural disasters).

All RCUH Human Resources online systems will be down on Saturday, 04/29/23 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

Please see below for the tentative System Down Schedule for 2023:

Date	Time
April 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
May 27, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
June 24, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
July 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
August 26, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
September 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
October 28, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
November 25, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
December 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)

We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

The RCUH Employee Benefit Open Enrollment (OE) Election Period starts today, April 26 through May 17, 2023. All changes will be effective July 1, 2023.

Please access all Open Enrollment forms and materials (rate sheet, summary of benefits, comparison documents, FAQ, etc.) at the following link: 2023-2024 RCUH Open Enrollment Page

What’s new this year:

a. HMSA: In an effort to simplify our medical insurance offerings, the HMSA Health Plan Hawaii Basic plan will no longer be a plan option effective July 1, 2023. Current enrollees have been contacted under separate cover and will be transitioned to an alternate medical plan. HMSA Health Plan Hawaii Plus has been renamed to HMSA HMO for increased transparency and at-a-glance understanding. HMSA’s new vision plan administrator will be EyeMed. This will be effective July 1, 2023 for RCUH Employees.

b. Kaiser: Kaiser Plan A has been renamed to Kaiser HMO Standard – Plan A and Kaiser Plan B has been renamed to Kaiser HMO Comprehensive – Plan B. Addition of Acupuncture, Massage Therapy, and Naturopathy to the existing Chiropractic rider (CAM+N) (Acupuncture, Massage Therapy, and Naturopathy)  

c. HDS: no changes

4. Introduction of eWaiver Form via the Employee Self-Service eUpload link

IMPORTANT: As a condition of employment or continued employment, an employee deemed eligible for the RCUH health insurance must either elect or waive health insurance coverage. All employees waiving medical coverage are required to submit an eWaiver as an acknowledgment of the offer of health insurance and agreement that they are opting to waive coverage each plan year.

What you can do during Open Enrollment:

This is your opportunity to elect, waive, or change certain benefit elections for the upcoming plan year (July 1, 2023 to June 30, 2024). Mid-year changes and enrollments are not allowable unless you experience a qualified life event (e.g., marriage, divorce, birth of a child, etc.) and submit within the 30-day deadline.

REMINDERS:

• If you are currently enrolled in health insurance and have no changes to your coverage (and will not be enrolling into FSA), no action is needed.
• Please note that unlike health plans, you must re-enroll in a Flexible Spending Accounts (FSA) Healthcare and Dependent Care each plan year. If you are currently enrolled in the Flexible Spending Healthcare or Dependent Care Account and you wish to continue your benefit, you must submit a new enrollment form for the new plan year (July 1, 2023 – June 30, 2024) as plan elections do not rollover.
• 2022-2023 FSA Use or Lose reminder – If you are currently enrolled in an FSA Healthcare or FSA Dependent Care benefit, any remaining funds must be spent by June 30, 2023 or they will be forfeited. You will have until September 28, 2023 to submit any remaining receipts (of any funds spent before or on June 30, 2023) to NBS.  
• Please ensure your mailing address is correct on the Employee Self-Service. This is where your health/FSA cards (if applicable) will be mailed. You should plan to receive your cards no later than July 1^st.

Questions?

Contact the RCUH Employee Benefits section to discuss your questions or concerns about Open Enrollment.

Email: [email protected]

Phone: (808) 956-2326 or (808) 956-6979

For Employee Self-Service (ESS) Password Resets and eUpload Assistance, contact RCUH HR Help Desk:

Email: [email protected]

Phone: (808) 956-8900

Contact vendors directly with questions regarding specific coverage questions or current claims:

Hawaii Dental Service (HDS) Member Services: (808) 529-9248

HMSA Preferred Provider Plan & Comprehensive Medical Plans: (808) 948-6111

HMSA Health Plan Hawai’i HMO (808) 948-6372

Kaiser Member Services: (808) 432-5955

National Benefits Services (NBS) Flexible Spending Account Member Services: (855) 399-3035

All RCUH Human Resources online systems will be down on Saturday, 03/25/23 at 5:00 AM (HST) to Sunday, 03/26/23 1:00 AM (HST) for system maintenance.

The maintenance will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

Please see below for the tentative System Down Schedule for 2023:

Date	Time
April 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
May 27, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
June 24, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
July 29, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
August 26, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
September 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
October 28, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
November 25, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)
December 30, 2023 (Saturday)	5:00 AM (HST) – 10:00 AM (HST)

We apologize for any inconveniences this may cause. This schedule is subject to change and a current announcement will be posted when the downtime is scheduled.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

Attention: Principal Investigators (PIs) & Regular-Status employees at 50-100% FTE

If you are interested in learning how you could potentially increase your take-home pay, want to know more information about FSAs, or if you are wondering if an FSA is right for you, RCUH Human Resources will be holding 45-minute virtual workshops in March.

Dates	Time (HST)
Wednesday, March 22, 2023	9:00 am – 9:45 am
Wednesday, March 29, 2023	2:00 pm – 2:45 pm

You may register to attend a virtual workshop via the RCUH Training Portal under “Live Sessions.” Click on “Via Content Library” under “Assignment Type” and click “Apply” to view the available workshops. If you need assistance with your RCUH Training Portal login and/or password, please contact [email protected]. Or you can email [email protected] and we can register you into a session.

Workshops may be rescheduled if the participant count is low.

PIs/Admin may also request virtual workshops for their project, so that project staff may attend a session together. Please contact [email protected] or call (808) 956-6979 / (808) 956-2326.

Relevant links:

• 3.530 RCUH Flexible Spending Plan

Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: Principal Investigators and Project Staff

Employers are required to display State and Federal employment law notices and posters in a visible place that is regularly visited by employees (i.e., designated bulletin board, lunchroom, break room, or conference room). These notices and posters inform employees and prospective employees of their rights under State and Federal employment laws and regulations. Physical posting is required by law. Failure to post the required, current State and Federal employment law notices can result in fines.

• State and Federal Employment Law Notices and Posters PDF

We ask that all projects post the all-inclusive poster at a designated and highly visible place at the project’s work site. For projects that are working in the office (e.g., on campus, State or Federal facilities), please check with the respective Business/Administrative Office. It is likely the centralized Business/Administrative offices have the posters displayed and are compliant. 

Moving forward, RCUH Human Resources will inform projects when updated posters are available to ensure compliance with this requirement. Thank you for your cooperation and understanding.

If you have any questions about posting requirements, please contact RCUH Employment via phone (808-956-7106) or email ([email protected]).

TO: Principal Investigators, Project Staff, and Fiscal Administrators

Effective October 1, 2022, the Hawai‘i State Minimum Wage will increase from $10.10 per hour to $12.00

per hour. There will also be subsequent increases to the minimum wage through the year 2028 as outlined below:

Effective Date	Minimum Wage
January 1, 2024	$14.00 per hour
January 1, 2026	$16.00 per hour
January 1, 2028	$18.00 per hour

As a result, RCUH will implement the below changes to remain in compliance and maintain labor market competitiveness.

Student Assistant Pay Schedule and Non-Recruited Employees (Intermittent and Temporary status):

Historically, the RCUH Student Assistant Pay Schedule aligns with the University of Hawai‘i (UH) Student Pay Schedule. The new minimum pay rate at the entry level (A1-1) is $12.50/hour.

Effective October 1, 2022, RCUH will adjust pay rates for all active Student Assistants, in accordance with their current pay grade and step. No action is needed from the PIs/projects. The pay schedule also accounts for subsequent changes in 2024, 2026, and 2028. Similar notices and actions regarding the pay adjustment process will be communicated and initiated to comply with the pay schedule. 

All Non-Recruited employees (Intermittent and Temporary status) must be compensated at least $12.50 per hour, consistent with the minimum pay rate for Regular-Status employees and Student Assistants.

RCUH Human Resources will identify current Non-Recruited employees who are making below $12.50 per hour and work with the Principal Investigators to implement the October 1, 2022 pay rate adjustments.

Regular-Status Non-Exempt Pay Schedule:

Pay ranges N05 through N09 will be eliminated. The Non-Exempt pay ranges will start at N10, up through N36. The new minimum pay rate starts at $12.50 per hour (minimum of pay range N10). This change also affects any pending recruitments and new hires. All new hires must be paid at the new minimums of the applicable job’s pay range.

RCUH Human Resources will identify affected employees and work directly with Principal Investigators to adjust pay rates and re-evaluate jobs (e.g., current employees in pay ranges N05-N09) as appropriate, which may also include equity adjustments for the employee(s) in the same or similar position. In the meantime, we recommend that budgets be reviewed in preparation for the change. Compliance with the updated Non-Exempt Pay Schedule will be implemented in two phases:

1. Effective October 1, 2022: All Regular-Status employees earning less than $12.50 per hour must receive a pay adjustment to meet the new minimum pay rate on the pay schedule.
   
   
2. Effective no later than January 31, 2023: Principal Investigators of all Regular-Status employees who earn $12.50 or more, but do not currently meet the new minimum of their job’s applicable pay range will have up until January 31, 2023 to adjust the pay rate as appropriate. Should Principal Investigators have budgetary constraints, they may request that the employee’s job description be re-evaluated to a lower pay range.

RCUH Human Resources plans to review and adjust the Non-Exempt and Exempt Pay Schedule in relation to the January 1, 2024 minimum wage increase (more information to be announced at a later date).

The Exempt Pay Schedule remains the same, with updates to the Midpoint values (no changes to the Minimum and Maximum values).

Please contact the staff below if you have any questions:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]

Attachments:

• RCUH Student Assistant Pay Schedule
• 3.330 RCUH Pay Schedule

All RCUH Human Resources online systems will be down on Saturday, 09/24/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].