TO: Principal Investigators, Project Staff, and Fiscal Administrators

Effective October 1, 2022, the Hawai‘i State Minimum Wage will increase from $10.10 per hour to $12.00

per hour. There will also be subsequent increases to the minimum wage through the year 2028 as outlined below:

As a result, RCUH will implement the below changes to remain in compliance and maintain labor market competitiveness.

Student Assistant Pay Schedule and Non-Recruited Employees (Intermittent and Temporary status):

Historically, the RCUH Student Assistant Pay Schedule aligns with the University of Hawai‘i (UH) Student Pay Schedule. The new minimum pay rate at the entry level (A1-1) is $12.50/hour.

Effective October 1, 2022, RCUH will adjust pay rates for all active Student Assistants, in accordance with their current pay grade and step. No action is needed from the PIs/projects. The pay schedule also accounts for subsequent changes in 2024, 2026, and 2028. Similar notices and actions regarding the pay adjustment process will be communicated and initiated to comply with the pay schedule. 

All Non-Recruited employees (Intermittent and Temporary status) must be compensated at least $12.50 per hour, consistent with the minimum pay rate for Regular-Status employees and Student Assistants.

RCUH Human Resources will identify current Non-Recruited employees who are making below $12.50 per hour and work with the Principal Investigators to implement the October 1, 2022 pay rate adjustments.

Regular-Status Non-Exempt Pay Schedule:

Pay ranges N05 through N09 will be eliminated. The Non-Exempt pay ranges will start at N10, up through N36. The new minimum pay rate starts at $12.50 per hour (minimum of pay range N10). This change also affects any pending recruitments and new hires. All new hires must be paid at the new minimums of the applicable job’s pay range.

RCUH Human Resources will identify affected employees and work directly with Principal Investigators to adjust pay rates and re-evaluate jobs (e.g., current employees in pay ranges N05-N09) as appropriate, which may also include equity adjustments for the employee(s) in the same or similar position. In the meantime, we recommend that budgets be reviewed in preparation for the change. Compliance with the updated Non-Exempt Pay Schedule will be implemented in two phases:

1. Effective October 1, 2022: All Regular-Status employees earning less than $12.50 per hour must receive a pay adjustment to meet the new minimum pay rate on the pay schedule.
   
   
2. Effective no later than January 31, 2023: Principal Investigators of all Regular-Status employees who earn $12.50 or more, but do not currently meet the new minimum of their job’s applicable pay range will have up until January 31, 2023 to adjust the pay rate as appropriate. Should Principal Investigators have budgetary constraints, they may request that the employee’s job description be re-evaluated to a lower pay range.

RCUH Human Resources plans to review and adjust the Non-Exempt and Exempt Pay Schedule in relation to the January 1, 2024 minimum wage increase (more information to be announced at a later date).

The Exempt Pay Schedule remains the same, with updates to the Midpoint values (no changes to the Minimum and Maximum values).

Please contact the staff below if you have any questions:

• Jennifer Lin: [email protected]
• Sharon Vong: [email protected]

Attachments:

• RCUH Student Assistant Pay Schedule
• 3.330 RCUH Pay Schedule

All RCUH Human Resources online systems will be down on Saturday, 09/24/22 at 5:00 AM (HST) to 10:00 AM (HST) for system maintenance.

This will include:

• Human Resources Portal
• Employee Self Service (ESS)
• Careers/Recruiting
• New Hire Documents (EHS)

We apologize for any inconveniences this may cause.

If you have any questions, please contact Taylor Sumi at (808) 956-6318 or [email protected].

ATTENTION:  Principal Investigators (PIs) & Regular-Status employees at 50-100% FTE

RCUH is now coordinating one-hour Individual/Employee Retirement (GRA/SRA) Plan Advisory Sessions with TIAA via virtual meetings September 28-30 and October 25-27. Regardless of your current status – whether you are a long-time employee, just hired, or somewhere in between – it is never too early or too late to consider retirement planning. During these personalized sessions, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

Because these sessions are being held during normal business hours, all employees must notify their PIs and supervisors if they would like to attend. We encourage PIs to allow their employees to attend the TIAA Advisory Sessions, if requested. 

For employees unfamiliar with the SRA (Supplemental Retirement Annuity) plan, please note that unlike the GRA (Group Retirement Annuity) plan, there is no 12-month waiting period and you may enroll or make changes to your election at any time during the year. The SRA plan with TIAA is considered a 403(b) tax-deferred annuity (TDA) plan which allows an employee to make contributions via payroll deduction from their pre-tax earnings over and above the amount being accumulated under the RCUH basic retirement plan (GRA). 

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

https://shared.tiaa.org/public/publictools/events/meetingAndSeminar?employerId=1-8RJV-16

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 1pm Hawai’i Standard Time.

Relevant Forms and Documents:
TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

We received feedback that some of you may have had compatibility issues with printing the Performance Evaluation Form. We have revised the properties of our form to save and print correctly. Please use the new form if you intend to print the performance evaluation.  Otherwise, there are no additional changes.

Click here to access the form:

RCUH Performance Evaluation Form

This is also a reminder that Performance Evaluations are due Friday, September 16, 2022.

Pursuant to 3.410 RCUH 12-Month/Needs Based Performance Evaluations, all Regular-Status employees must receive an Annual Performance Evaluation. The evaluation period is July 1, 2021 through June 30, 2022, or October 1, 2021 through September 30, 2022.

Note: Evaluations completed on previous versions of the form will still be accepted.

Submitting Performance Evaluation Forms: HR Portal users are able to electronically upload (eUpload) performance evaluations and other documents via the HR Portal. We highly encourage PIs and Supervisors to use the eUpload function to submit performance evaluations.

We appreciate your patience and feedback as we worked to improve and simplify the form and process. With your help and input, we were able to resolve this issue. 

Please contact RCUH Human Resources if you have any questions regarding the Performance Evaluation process at (808) 956-3100 or [email protected].

RCUH is excited to kick off this year’s Aloha United Way campaign!  We humbly ask for your continued support, because if each and every one of us comes together, we can make a transformative impact in our community.  As one of the largest non-profit organizations in Hawai‘i, Aloha United Way supports a network of 338 member agencies to meet a broad range of health and human service needs across the state.

HOW TO CONTRIBUTE:

RCUH’s statewide United Way campaign allows our employees to donate to Aloha United Way programs. You may contribute to any of the following islands’ United Way campaigns by completing the 2019 RCUH Employee Pledge Form:

2019 Pledge Form Applies to the Following:

• Aloha United Way (Oahu) (808-536-1951)
• Hawaii Island United Way (808-935-6393)
• Kauai United Way (808-245-2043)
• Maui United Way (808-244-8787)

Please make a copy of the completed form for your records and return the original form via U.S. Mail to RCUH Human Resources at Burns Hall, 4^th Floor, 1601 East West Road, Honolulu, HI 96848. We require a wet signature and the original form for processing whenever possible.  You may also send it via encrypted email to [email protected] if necessary.

Deadline: Friday, November 8, 2019 

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various statewide United Way campaigns via payroll deduction.  Your payroll deduction will be collectively sent to the United Way Campaign specified by your completed pledge form.  The payroll deduction period is December 16th, 2019 – December 15th, 2020. Please note that all contributions made via payroll deduction cannot be designated to a specific agency and will go towards each respective island’s general fund.

For Tax Purposes:

• A gift from $1 – $47.99 will receive a thank note via email.
• A gift over $48.00 will receive a thank you note via mail.
• Any gift over $250 will receive a tax acknowledgement letter from Aloha United Way in February.
• If a payroll deduction pledge is made, please make a copy of your pledge form and use your last paystub of the year (pay period ending December 15^th) to show the charitable donation for the tax year.

If you have any questions, please contact RCUH Human Resources, Employee Benefits Section at (808) 956-6979 or email [email protected].

IMPORTANT: PLEASE OBTAIN APPROVAL FROM YOUR PRINCIPAL INVESTIGATOR BEFORE MAKING ANY TRAVEL ARRANGEMENTS.

The holiday season is approaching!  If you are on a nonimmigrant visa and will be traveling during the holiday season, please remember to email RCUH Human Resources/Immigration ([email protected]) at least two (2) weeks prior to your departure so that we can ensure you have the proper documentation to travel and return to the United States to continue your employment with RCUH.  Please provide the following information:

(1) Dates of travel (departure and return dates)

(2) Who will be traveling with you

(3) Reason for travel

Once RCUH Human Resources receives your travel information, you will be provided with the proper employment verification documents you will need for travel.

 IMPORTANT REMINDERS WHILE TRAVELING OUTSIDE THE U.S.:

• The I-94 admission record. Upon your return, please visit the U.S. Customs and Border Protection website to obtain your online I-94 record.  Submit a copy of your I-94 record to RCUH Human Resources.
• Check the entry stamp to ensure that the period of admission matches the expiration date of the approved visa status.  Be sure to check the validity dates of your passport before travel.  If the passport expires prior to your approved visa status you should renew the passport before you return to the U.S.  If you do not renew the passport, upon re-entry to the U.S., the immigration officer will issue an admission record valid only until the passport’s expiration.

If you are a nonimmigrant employee who has a pending “change of status” petition (i.e., change from F-1 to H-1B) with the U.S. Citizenship and Immigration Services (USCIS), you must remain in the U.S. until a determination on the petition is rendered.  A nonimmigrant who travels abroad while an application for change of status is pending is considered to have abandoned the change of status portion of the petition.

Please email [email protected] or call (808) 956-0871 if you have any questions.

ATTENTION:  Principal Investigators & Regular-status employees 50-100% FTE

With the new Fiscal Year in full swing, we would like to encourage RCUH employees to review their current retirement contributions! Perhaps you have been contemplating enrolling in RCUH’s Supplemental Retirement Annuity (SRA) but need more guidance? Or perhaps you already have a SRA and received a pay raise so, you are deciding whether or not you would like to increase your contributions? Regardless of your current status, we would like to invite you to attend the upcoming TIAA Individual Retirement Counseling Sessions at UH Maui College and Pacific Disaster Center.

We encourage Principal Investigators to allow their employees to attend the TIAA Counseling Sessions if requested.  All employees must notify their PIs and supervisors if they would like to attend, as the sessions are being held during business hours.

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or SRA plans administered through TIAA OR if you are interested in enrolling into a TIAA SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA Financial Consultant on a free and confidential basis.

A TIAA representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA options
• Learning about TIAA retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third-party administrator, TIAA.  Enrolling or making changes to your SRA election may be done at any time during the year.

For more information about the GRA and SRA plans, please review Policy 3.560 RCUH Retirement Plans.

We have reserved the following dates and times for individual sessions:

To schedule an appointment, please use our secure website at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call TIAA’s Service and Scheduling Group at (800) 732-8353 Mon-Fri 6am – 3pm Hawaiʻi Standard Time.

Relevant Forms and Documents:

TIAA-SRA Supplemental Retirement Annuity – Agreement for Salary Reduction Form (B-6)

Meetings are accessible for individuals with disabilities.  Individuals who require special needs accommodations may request assistance in writing to [email protected] prior to the scheduled meeting.

To: All Principal Investigators employing RCUH Regular Status Employees (on Hawai’i Island, Maui, Molokai, Lanai only)

Governor David Ige issued a notice placing non-emergency services State employees on paid Administrative Leave from Wednesday, August 22, 2018 through Friday, August 24, 2018 due to pending adverse weather conditions from Hurricane Lane.  This notice provides Principal Investigators guidance for time reporting for your RCUH Regular Status employees who work on Hawai’i Island, Maui, Molokai, and Lanai for August 22, 23, 24, 2018.

Please click here for the memo and additional documents.