Author: Jake Castillo

IMPORTANT NOTICE – Form 1095-C Revised Distribution Date: February 26, 2016

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2015 calendar year.

The REVISED distribution date for Form 1095-C: Friday, February 26, 2016

You will only receive a Form 1095-C if you:
(a)    Worked 50% full-time equivalency or more, and enrolled in health coverage during the 2015 calendar year
OR
(b)    Worked 75% full-time equivalency or more, and were offered health coverage during the 2015 calendar year

All other employees who do not meet the above requirements will not be receiving a Form 1095-C.

For those that consented to receive an electronic Form 1095-C, you will receive an email notification when your electronic Form 1095-C is available.

For more information, please go to Questions and Answers about Health Care Information Forms for Individuals, via IRS.

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS, please contact [email protected].

Mahalo!
RCUH Benefits Staff

Policy Updates: Authorization for Payment (AFP) Form and Cash Reimbursement

Policies 2.702 and 2.703 have been updated and renamed as follows:

RCUH has discontinued the Employee Cash Reimbursement Form.  The AFP Form now has a dual purpose and can be used to: (1) make a direct vendor payment, and (2) reimburse employees for small business expenses.

Please review the new policies for details regarding the permitted uses.

Questions may be directed to Erin Yoda at (808) 956-3969 or [email protected]

RCUH Timesheet for February 16-29, 2016 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 16-29, 2016 Timesheet
PAYROLL Deadline is March 1, 2016 noon
Payday for this timesheet is March 7, 2016

Next Announcement: March 2 (March 1-15)

On-Line Approval Process

We are seeking your input on a possible change to the financial system on-line approval process.

Currently, many Secondary Users (SU) create a transaction on behalf of a PI. In some instances, the PI has provided approval authority to the SU to “Submit to FA”, which transmits the transaction to the FA for action. In other cases, the SU does not have the approval authority so the project procedure is that the PI must sign off on a hard copy of the transaction before the SU can click the ‘Submit to FA’ button.

To address the latter situation and work towards a paperless system, we are exploring the feasibility of adding a “PI Approval” button. We realize this will meet the needs of some, but may create issues for others.

So please let us know if this will be a useful feature for you or not. Please email Doug Tonokawa, Director of Finance, at [email protected] or call him at (808) 988-8320. We appreciate your comments. Thank you!

2015 RCUH Outstanding Employee of the Year Awards Luncheon

You are cordially invited to the

2015 RCUH Outstanding Employee of the Year
Awards Luncheon

Friday, March 11, 2016

Reception: 10:30 a.m. – 11:00 a.m.
Program/Lunch 11:00 a.m. – 1:30 p.m.

Japanese Cultural Center of Hawaii, Manoa Grand Ballroom
2454 South Beretania Street, Honolulu, Hawaii

RSVP by February 29, 2016

Please fill out the form and send in with payment.
Inquiries: Ryan Brogan – [email protected] or (808) 956-0456

RCUH Timesheet for February 1-15, 2016 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 1-15, 2016 Timesheet
PAYROLL Deadline is February 16, 2016 noon
Payday for this timesheet is February 22, 2016

Next Announcement: February 17 (February 16-29).

TIAA-CREF Individual Retirement Counseling Sessions

ATTENTION:  Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
February 16, 2016 John A. Burns Hall Room 3128 – Honolulu
1601 East-West Rd.
Honolulu, HI  96848		 9:00am – 4:00pm
February 17, 2016 John A. Burns Hall Room 3128 – Honolulu
1601 East-West Rd.
Honolulu, HI  96848		 9:00am – 4:00pm
February 18, 2016 John A. Burns Hall Room 3128 – Honolulu
1601 East-West Rd.
Honolulu, HI  96848		 9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
www.tiaacref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.

IMPORTANT NOTICE – Extended Deadline for Electronic Consent to Form 1095-C

EXTENDED Deadline to Submit Electronic Consent for Form 1095-C: Friday, February 12, 2016

TO: RCUH Employees Who Have Worked 50% Full-Time Equivalency or More Who Have Enrolled in Health Coverage During the 2015 Calendar Year

RCUH Employees Who Have Worked 75% Full-Time Equivalency or More Who Have Been Offered Health Coverage During the 2015 Calendar Year

As part of our compliance with the Patient Protection and Affordable Care Act Law (PPACA), the RCUH is required to provide you with Form 1095-C. Form 1095-C will provide you with important information about the health insurance coverage that was offered to you (and your family if applicable) during the 2015 calendar year. The RCUH has provided employees with the option to sign up for an electronic Form 1095-C for the 2015 tax filing.

Extended deadline to consent for electronic 1095-C forms: Friday, February 12, 2016 (if you do not consent, a paper Form 1095-C will be mailed to your mailing address on record).

How do I consent for an electronic 1095-C form? The electronic Form 1095-C application on the RCUH Employee Self-Service (ESS) system provides you with a secure and convenient way to receive your 2015 Form 1095-C. You will need to follow one of the two options listed below. A confirmation of your consent or withdrawal of your consent will be sent to your primary email address on record.
(a)    Click here https://LinktoConsent
                OR
(b)    Access www.rcuh.com and click on Employee Self-Service > Benefits > 1095-C Consent

You will only receive a Form 1095-C if you:
(a)    Worked 50% full-time equivalency or more who enrolled in health coverage during the 2015 calendar year
                OR
(b)    Worked 75% full-time equivalency or more who was offered health coverage during the 2015 calendar year

All other employees who do not meet the above requirements will not be receiving a Form 1095-C.

We will notify you by email when your electronic Form 1095-C is available (currently scheduled for distribution on Friday, February 19, 2016).

If you have any questions about your coverage or the ACA, please contact [email protected]. If you are having difficulties logging in to ESS or accessing the 1095-C consent page, please contact [email protected].

Mahalo!
RCUH Benefits Staff

W-2 FORM FOR TAX YEAR 2015

To: All RCUH Employees With 2015 Wages:

The Wage and Tax Statement (W-2) forms for the 2015 tax year have been completed.

Employees who submitted consent for an electronic W-2:

Your 2015 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:
Employee Self Service > User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser is off or allows our website “https://hrweb.rcuh.com.”

For employees who did NOT consent for an electronic W-2:

A paper W-2 form will be mailed to your current mailing address on record on Friday, January 22, 2016.

If you do not receive your W-2 within a reasonable time, please contact us at [email protected].

Mahalo!
RCUH Payroll Staff

RCUH Timesheet for January 16-31, 2016 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 16-31, 2016 Timesheet
PAYROLL Deadline is February 1, 2016 noon
Payday for this timesheet is February 5, 2016

Next Announcement: February 2 (February 1-15)