In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the August 16-31, 2015 Timesheet
PAYROLL Deadline is August 31, 2015 noon
Payday for this timesheet is September 4, 2015
Next Announcement: September 1 (September 1-15)
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
| Dates | Location | Times |
| September 1, 2015 | Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720 |
9:00am – 4:00pm |
| September 2, 2015 | Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720 |
9:00am – 4:00pm |
| September 3, 2015 | Institute for Astronomy, Room 131 640 N Aohoku Pl, Hilo, HI 96720 |
9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact YeeYeng Lim at (808) 956-6979 or email [email protected] at least one week prior to the session.
Hurricane/Tropical Storm Hilda could pose possible disruptions to normal operations over the next few days. Therefore, we urge you to submit the online timesheets for your RCUH employees for the 8/01 – 8/15/15 pay period as soon as possible rather than waiting until Friday, August 14th (payroll deadline).
Projects on the Big Island, we urge you to submit your timesheets by 12noon on Wednesday, August 12th.
If you discover that corrections to the submitted online timesheets are necessary, please submit the corrected paper timesheet with a short note of explanation to [email protected] or fax to 956-9423 by 12:00 noon on August 14th. RCUH Payroll will manually post the corrections for you. If we are unable to post the corrections in the 8/01 – 8/15/15 pay period for any reason, they will be processed in the following 8/16 – 8/31/15 pay period.
Should you have any questions or need assistance, please feel free to contact us at [email protected].
Thank you,
RCUH Payroll Staff
The payroll deadline for the 8/01 – 8/15/15 pay period is 12:00 noon on Friday, AUGUST 14, 2015. The deadline has been moved up one day due to the Statehood Day holiday.
Please note the remaining advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).
| Pay Period Ending | Payroll Deadline* | Holiday in Pay Period | Payday |
| 8/16/15 – 8/31/15 | 8/31/15 12:00 noon | Labor Day (9/07/15) | 9/04/15 |
| 12/16/15 – 12/31/15 | 12/31/15 12:00 noon | New Year’s Day (1/01/16) | 1/07/16 |
*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.
IMPORTANT:
For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.
Should you have any questions, please contact the RCUH Payroll Staff at [email protected].
Thank you,
RCUH Payroll Staff
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the August 1-15, 2015 Timesheet
PAYROLL Deadline is August 14, 2015 noon
Payday for this timesheet is August 20, 2015
Next Announcement: August 16 (August 16-31)
RCUH EPERSONNEL ACTION FORM (EPAF)
We are very excited to announce the launch of our new HR Portal and ePersonnel Action Form (ePAF) has gone live!
Our new ePAF will eliminate the need for you to complete manual PAF’s for many actions that you have been accustomed to doing for many years. Effective immediately, you will be able to do the following transactions through ePAF via the new HR Portal:
Please do not send us manual PAF’s for the above actions (unless you are initiating an action for a DUAL hire). We will continue to accept manual PAF’s in the rare event that you are unable to initiate the action via ePAF.
We have put together an FAQ sheet that will address business rules that were built into the ePAF as well as common questions regarding the new HR Portal. Please see below for the links to the FAQ sheets:
We have also started to provide training to all Principal Investigators, Fiscal Administrators, and Supervisors/Project Administrators. Please refer to the Tuesday, July 14, 2015 Current News Article for details on the remaining training dates/times.
For those that are not able to make an ePAF training session, please see below for links to resources regarding ePAF:
If you have any questions regarding the HR Portal and/or the ePAF, please find the following contact information below:
|
RCUH Contact Name |
Email Address |
Phone Number |
|
Kellye Yamamoto |
(808) 956-9561 |
|
|
Taylor Sumi |
(808) 956-6318 |
|
|
Sharon Vong |
(808) 956-0871 |
|
|
Christopher Fabian |
(808) 956-7106 |
ETHICS TRAINING CLASSES FOR STATE EMPLOYEES AND STATE BOARD MEMBERS
The Hawaii State Ethics Commission will be offering ethics training classes on Oahu for state employees and for state board and commission members. They have scheduled the following classes for August:
August 18, 2015
Ethics for State Employees
August 26, 2015
Ethics for State Board and Commission Members
If you have any questions, contact the Commission’s office at 587-0460 or [email protected]
UH ALERTS FOR RCUH EMPLOYEES
Employees interested in receiving emergency alert messages from the University of Hawaii please go to www.hawaii.edu/alert/. This link will provide you step by step instructions on how to sign up for both email and text emergency alerts affecting the various UH campuses.
UH Alert Emergency Notification
The UH Alert emergency notification system alerts the university community in the event of a natural, health or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements. Click below to login and:
Information about UH Alert
Your @hawaii.edu email address is automatically subscribed to UH Broadcast, which sends out email for administrative and health and safety alerts.
Unsubscribing from UH Alert will not affect email sent from UH Broadcast.
UH Alert Sign Up Instructions
IMPORTANT DATES TO REMEMBER (AUGUST 2015)
|
8/3/15 |
Payroll Deadline Noon |
|
8/5/15 – 8/9/15 |
HR AMP Web Time Preview #1 |
|
8/7/15 |
Pay Day |
|
8/7/15 |
PAF Deadline |
|
8/10/15 |
HR AMP Deadline |
|
8/10/15 – 8/11/15 |
HR AMP Web Time Preview #2 |
|
8/11/15 – 8/18/15 |
ESS Black-Out Period |
|
8/12/15 – 8/13/15 |
HR AMP Web Time Reporting Period |
|
8/14/15 |
Payroll Deadline Noon |
|
8/19/15 – 8/24/15 |
HR AMP Web Time Preview #1 |
|
8/20/15 |
Pay Day |
|
8/21/15 |
Holiday – Statehood Day |
|
8/24/15 |
PAF Deadline |
|
8/25/15 |
HR AMP Deadline |
|
8/25/15 – 8/26/15 |
HR AMP Web Time Preview #2 |
|
8/26/15 – 9/2/15 |
ESS Black-Out Period |
|
8/27/15 – 8/28/15 |
HR AMP Web Time Reporting Period |
|
8/31/15 |
Payroll Deadline Noon |
IMPORTANT DATES TO REMEMBER (SEPTEMBER 2015)
|
9/4/15 |
Pay Day |
|
9/4/15 – 9/9/15 |
HR AMP Web Time Preview #1 |
|
9/7/15 |
Holiday – Labor Day |
|
9/9/15 |
PAF Deadline |
|
9/10/15 |
HR AMP Deadline |
|
9/10/15 – 9/13/15 |
HR AMP Web Time Preview #2 |
|
9/11/15 – 9/18/15 |
ESS Black-Out Period |
|
9/14/15 – 9/15/15 |
HR AMP Web Time Reporting Period |
|
9/16/15 |
Payroll Deadline Noon |
|
9/22/15 |
Pay Day |
|
9/22/15 – 9/24/15 |
HR AMP Web Time Preview #1 |
|
9/24/15 |
PAF Deadline |
|
9/25/15 |
HR AMP Deadline |
|
9/25/15 – 9/28/15 |
HR AMP Web Time Preview #2 |
|
9/28/15 – 10/5/15 |
ESS Black-Out Period |
|
9/29/15 – 9/30/15 |
HR AMP Web Time Reporting Period |
TIMESHEETS FOR THE MONTH OF AUGUST-SEPTEMBER
August 1-15, 2015
August 16-31, 2015
September 1-15, 2015
September 16-30, 2015
EEO/AA POLICY
RCUH IS AN EQUAL EMPLOYMENT opportunity/affirmative action employer. It is the policy of RCUH to afford equal employment opportunity to all individuals without regard to race, color, religion, sex, national origin, age, arrest and court record, handicap, marital status, or status as a disabled veteran or veteran of the Vietnam era. RCUH’s Affirmation Action Plan describes the programs/procedures developed to ensure employment opportunities for women, minorities, handicapped, disabled, and Vietnam era veterans. The Plan is available for inspection at the RCUH Human Resources Department.
TO: All RCUH Employees
FROM: Nelson Sakamoto
Director of Human Resources
SUBJECT: UH Alert Emergency Notification System
Employees interested in receiving emergency alert messages from the University of Hawaii please go to www.hawaii.edu/alert/. This link will provide you step by step instructions on how to sign up for both email and text emergency alerts affecting the various UH campuses.
UH Alert Emergency Notification
The UH Alert emergency notification system alerts the university community in the event of a natural, health or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements. Click below to login and:
Information about UH Alert
Automated emergency messaging options include:
Your @hawaii.edu email address is automatically subscribed to UH Broadcast, which sends out email for administrative and health and safety alerts.
Unsubscribing from UH Alert will not affect email sent from UH Broadcast.
UH Alert Sign Up Instructions
TO: All Principal Investigators, Project Administrators and Fiscal Administrators
We are very excited to announce the launch of our new HR Portal and ePersonnel Action Form (ePAF) today!
Our new ePAF will eliminate the need for you to complete manual PAF’s for many actions that you have been accustomed to doing for many years. Effective immediately, you will be able to do the following transactions through ePAF via the new HR Portal:
Please do not send us manual PAF’s for the above actions (unless you are initiating an action for a DUAL hire). We will continue to accept manual PAF’s in the rare event that you are unable to initiate the action via ePAF.
We have put together an FAQ sheet that will address business rules that were built into the ePAF as well as common questions regarding the new HR Portal. Please see below for the links to the FAQ sheets:
We have also started to provide training to all Principal Investigators, Fiscal Administrators, and Supervisors/Project Administrators. Please refer to the Tuesday, July 14, 2015 Current News Article for details on the remaining training dates/times.
For those that are not able to make an ePAF training session, please see below for links to resources regarding ePAF:
If you have any questions regarding the HR Portal and/or the ePAF, please find the following contact information below:
| RCUH Contact Name | Email Address | Phone Number |
| Kellye Yamamoto | [email protected] | (808) 956-9561 |
| Taylor Sumi | [email protected] | (808) 956-6318 |
| Sharon Vong | [email protected] | (808) 956-0871 |
| Christopher Fabian | [email protected] | (808) 956-7106 |
To: All Principal Investigators and Fiscal Administrators
Effective July 1, 2015 pursuant to 2 CFR Chapter II, Part 200, Subpart E, 200.431), the RCUH Vacation Payout Reserve will be in effect for all terminal vacation payouts. The Vacation Payout Reserve is funded through a fringe benefit charge on the payroll of Regular Status Employees with an FTE of 50% or greater. The Vacation Payout Reserve will pay for all unused vacation earned by employees while working on sponsored agreements or other projects at termination. RCUH Policy 3.620 Vacation Leave and the corresponding RCUH Fringe Benefits Schedule for Fiscal Year July 1, 2015 through June 30, 2016.
Highlights of the changes to the RCUH Policy 3.620 Vacation Leave are as follows:
Highlights of the changes to the RCUH Fringe Benefits Schedule for Fiscal Year July 1, 2015 through June 30, 2016 are as follows:
If you have any questions, please email Nelson Sakamoto, Director of Human Resources at [email protected].
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the July 16-31, 2015
PAYROLL Deadline is August 3, 2015 noon
Payday for this timesheet is August 7, 2015
Next Announcement: August 1 (August 1-15)