The July 2015 edition of the Hawaii State Ethics Commission’s newsletter, “The High Road”, can be viewed on their website using the following link:

http://ethics.hawaii.gov/wp-content/uploads/2015/07/HR-2015-2.pdf

Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].

The UH Alert emergency notification system alerts the university community in the event of a natural, health, or civil emergency. The information you provide will only be used in the event of an emergency that impacts the health and safety of the UH community or closures of whole campuses. It will not be shared with others or used for routine UH communications or announcements.

UH Alert Sign Up Instructions

1. Login with your UH username and password
2. Tell us the campus(es) or geographic location(s) about which you want to be alerted.
3. Submit your cell phone number. This will be used so alerts can be sent via text message.
4. Click “Save Changes” at the end of the form.

You are able to opt-out or change your information at any time.

Thank you for your patience. The RCUH online timesheets for the 7/01 – 7/15/15 pay period are now available for your input and submission.

Payroll Deadline for the 7/01 – 7/15/15 pay period is 12:00 noon on Thursday, July 16, 2015

Mahalo,
RCUH Payroll Staff

The RCUH will be launching a new electronic Personnel Action Form (ePAF) and a new Human Resources Portal on Monday, July 20, 2015. Our training will provide users with navigational and functional capabilities and highlight features of our new ePAF system along with an introduction to the new Human Resources Portal. We have started to conduct live training on Oahu and training via Hawaii Interactive Video Service (HITS) Videoconference to the outer islands (Big Island, Maui, and Kauai). Please see below for the rest of the upcoming training sessions:

TRAINING SCHEDULE

DATE	ISLAND/LOCATION	TIME
Monday, July 20, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Mo’okini Library Room 350 *Maui-UH Maui College Ka’aike Building, Room 105 C/D *Kauai-Kauai Community College Business Education Room 101	10:00am – 11:00am
Monday, July 27, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Mo’okini Library Room 350 *Maui-UH Maui College Ka’aike Building, Room 105 C/D *Kauai-Kauai Community College Business Education Room 101	10:00am – 11:00am

*Broadcast via HITS Videoconference

For those of you who are not able to attend any of the scheduled ePAF Training sessions, we have the 1^st ePAF Training Session available for you to view via Video on Demand (link posted below) as well as the training Powerpoint slides.

ePAF Training – July 7, 2015

Before watching the video please ensure that your computer has the following capabilities:

• Windows XP or higher
• MAC OS X 10.4.10 or higher
• Adobe Flash Player
• Broadband connection (cable modem, DSL) or greater
• Web Browser: Safari 3+, Internet Explorer 7+, Firefox 3+
• Cookies need to be enabled

If you have any questions about ePAF, please contact Kellye Yamamoto at [email protected].

On July 20, 2015, RCUH Human Resources will be launching the Electronic Personnel Action Form (ePAF) online application on the HR Portal for Principal Investigators, Fiscal Administrators, and project staff.

In order to ensure a smooth transition, we will be disabling Employee Changes (Project Changes and FTE Changes) and Terminations on the current HR Portal from July 13, 2015 through July 19, 2015. You will not be able to initiate or approve any of these types of online HR transactions during this time. Instead, you will need to wait until the ePAF application is available on July 20, 2015.

As a result of this, we will be rejecting all future dated (effective July 16, 2015 or later) Employee Changes and Terminations that are currently in a pending state.

We are sorry for any inconveniences this may have caused. If you have any questions or concerns, please contact Kellye Yamamoto at [email protected].

TO: Principal Investigators, Project Administrators/Supervisors, and Fiscal Administrators

We made several changes to the current HR AMP Employee Changes application for actions in the July 1, 2015 to July 15, 2015 pay period in order to transition to the new HR Portal and ePAF application on July 20, 2015. Please see below for the highlighted changes:

1. HRAMP Transactions – ONLY July 1, 2015 – July 15, 2015 effective dates allowed. Users will have until HR AMP Deadline (July 10, 2015) to initiate and approve all actions for the July 1, 2015 to July 15, 2015 pay period. All future pay period effective dated transactions will need to be done via the new ePAF application when it is launched on July 20, 2015. If a future pay period effective dated transaction has been initiated, we will be rejecting the action and notifying you to initiate it through ePAF on July 20, 2015.

*NOTE: Our current HRAMP portal will not be available from July 17, 2015 (at 6:00 PM) through July 19, 2015 while we prepare for the cutover to our new HR Portal on July 20, 2015. You must initiate all July 16, 2015 effective date transactions via the new HR Portal starting on July 20, 2015. You will have seven (7) business days (July 20, 2015 to July 28, 2015) to approve transactions online for effective dated transactions in the July 16, 2015 to July 31, 2015 pay period).

2. HRAMP Employee Changes (Project Account # Changes) – No Full or Partial Vacation Payouts. The “Payout Hours” box will now be a read-only field and will not be editable. There will be no full or partial vacation payout option via ePAF for Project Account # Changes.
3. HRAMP Employee Changes (Project Account # Changes) – Only Option 2 Available for Vacation Hours Transfer. Vacation hours can only be split by the project allocation (Option 1 and Option 3 are now disabled). The new ePAF application will automatically transfer an employee’s vacation hours based on the new project allocation.



4. HRAMP Employee Changes (Project Account # Changes) – No Vacation Dollars Transfer. Only Vacation Hours transfers will be allowed, and the Vacation Dollars transfer option will be disabled.



5. Retro Project Changes (eJV) – No “To Current” Option. An end date in a previous pay period must be selected when doing an eJV. If you would like the eJV to also update the current pay period, please initiate a separate Project Change action AFTER the eJV has been RCUH approved.



If you have any questions about the modifications that were made to the current HRAMP Employee Changes, please contact Kellye Yamamoto at [email protected]

TO: Principal Investigators, Project Administrators/Supervisors, and Fiscal Administrators

The RCUH will be launching a new electronic Personnel Action Form (ePAF) and a new Human Resources Portal on Monday, July 20, 2015. Our training will provide users with navigational and functional capabilities and highlight features of our new ePAF system along with an introduction to the new Human Resources Portal. We will be conducting live training on Oahu and training via Hawaii Interactive Video Service (HITS) Videoconference to the outer islands (Big Island, Maui, and Kauai) on the following dates:

TRAINING SCHEDULE

DATE	ISLAND/LOCATION	TIME
Tuesday, July 7, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Media Services Room 344 (NEW ROOM) *Maui-UH Maui College Ka’aike Building, Room 105 A (NEW ROOM) *Kauai-Kauai Community College Business Education Room 101 (NEW ROOM)	10:00am – 11:00am
Monday, July 13, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Media Services Room 344 (NEW ROOM) *Maui-UH Maui College Ka’aike Building, Room 105 A (NEW ROOM) *Kauai-Kauai Community College Business Education Room 101 (NEW ROOM)	10:00am – 11:00am
Monday, July 13, 2015	Oahu-JABSOM Room To Be Determined	2:00pm – 3:00pm
Monday, July 20, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Media Services Room 344 (NEW ROOM) *Maui-UH Maui College Ka’aike Building, Room 105 A (NEW ROOM) *Kauai-Kauai Community College Business Education Room 101 (NEW ROOM)	10:00am – 11:00am
Monday, July 27, 2015	Oahu-UH Manoa Kuykendall Room 201 *Big Island-UH Hilo Media Services Room 344 (NEW ROOM) *Maui-UH Maui College Ka’aike Building, Room 105 A (NEW ROOM) *Kauai-Kauai Community College Business Education Room 101 (NEW ROOM)	10:00am – 11:00am

*Broadcast via HITS Videoconference

The HITS Videoconference will be made available on Video on Demand. The link will be posted once the first session has been recorded.

Seating is limited. To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. If you are a current employee, log on to Employee Self Service to select a training date.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

The Hawaii State Ethics Commission will be offering ethics training classes on Oahu for state employees and for state board and commission members.  They have scheduled the following classes for August:

August 18, 2015
Ethics for State Employees

August 26, 2015
Ethics for State Board and Commission Members

If you have any questions, contact the Commission’s office at 587-0460 or [email protected].

Thank you for your support of ethics education!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the July 1-15, 2015 Timesheet
PAYROLL Deadline is July 16, 2015 noon
Payday for this timesheet is July 22, 2015

Next Announcement: July 16 (July 16-31)