Author: Jake Castillo

RCUH Supervisor’s Report of Industrial Injury

MEMORANDUM

TO: All RCUH Principal Investigators & Employees
FROM: RCUH Human Resources
SUBJECT: RCUH Supervisor’s Report of Industrial Injury

Effective immediately, all RCUH Supervisor’s Reports of Industrial Injury are to be submitted directly to the RCUH Director of Human Resources, Mr. Nelson Sakamoto. All work-related accidents must be reported to the RCUH using the RCUH Supervisor’s Report of Industrial Injury Report form. You can find this form on the RCUH website under Human Resources policies (Policy No. 3.930 RCUH Safety and Accident Prevention Program).  Forms may be submitted via email to [email protected], by fax (808) 956-9423.

You should remind all RCUH staff that all work-related accidents must be reported within 24-hours of its occurrence.

If you have any questions, please call (808) 956-6965.

Advanced Payroll Deadline for Pay Period Ending 2/15/15 and other Advanced Deadlines for 2015

The payroll deadline for the 2/01 – 2/15/15 pay period is 12:00 noon on FRIDAY, FEBRUARY 13, 2015. The deadline has been moved up one day due to the President’s Day holiday.

Please note below the advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending Payroll Deadline* Holiday in Pay Period Payday
2/01/15 – 2/15/15 2/13/15
12:00 noon		 President’s Day (2/16/15) 2/20/15
3/16/15 – 3/31/15 3/31/15
12:00 noon		 Good Friday (4/03/15) 4/07/15
6/16/15 – 6/30/15 6/30/15
12:00 noon		 Independence Day (7/03/15) 7/07/15
8/01/15 – 8/15/15 8/14/15
12:00 noon		 Statehood Day (8/21/15) 8/20/15
8/16/15 – 8/31/15 8/31/15
12:00 noon		 Labor Day (9/07/15) 9/04/15
12/16/15 – 12/31/15 12/31/15
12:00 noon		 New Year’s Day (1/01/16) 1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

RCUH Timesheet for February 1-15, 2015 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the February 1-15, 2015 Timesheet
PAYROLL Deadline is February 13, 2015 noon
Payday for this timesheet is February 20, 2015

Next Announcement: February 16 (February 16-28)

W-2 FORM FOR TAX YEAR 2014

TO:  ALL RCUH EMPLOYEES WITH 2014 WAGES

The Wage and Tax Statement (W-2) forms for the 2014 tax year have been completed.

Employees who submitted consent for an electronic W-2:

Your 2014 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com. Click on:

Employee Self Service > User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser is off or allows our website “https://hrweb.rcuh.com.”

For employees who did NOT consent for an electronic W-2:

A paper W-2 form will be mailed to your current mailing address on record on Friday, January 23, 2015.

If you do not receive your W-2 within a reasonable time, please contact us at [email protected].

Mahalo!
RCUH Payroll Staff

Updated RCUH Vendor Registration Form Effective January 26, 2015

New Fields

  • UH and RCUH Employee Number — New vendor records for UH and RCUH employees will require that users enter the employee’s UH or RCUH employee identification number as appropriate. If a user tries to create a new record using an employee number already entered on an existing RCUH record, an error message will be returned.
  • User’s email address — The user who creates a vendor record will be required to enter his/her email address.

New Codes in Status (ST) Column

  • Instead of a “●” symbol, a status code will be displayed to describe the vendor record type (EM, G, A) or the IRS or UH form (W9, WH, W8, WE, 60) on file at RCUH. In the purchasing menu, the code appears next to the vendor name. In the payments menu, the code appears after the zipcode field. U.S. citizens and permanent resident aliens may have a W-9 or a WH-1 on fil
  • If the field is blank and the vendor has a U.S. address, the record was likely created prior to October 2013 when the W-9 became a requirement. Request the vendor’s W-9 if your payment will be IRS-reportable.
  • If RCUH has a form on file for a foreign entity, users do not have to request another Form W-8 or Form 60 from the vendor, unless paying U.S. source income to a foreign vendor who only has a RCUH Form 60 on file. All foreign vendor payments must still be submitted to the RCUH Disbursing Office.
Status U.S. vendors Form
W9 U.S. citizen, sole proprietor/individual, corporation, partnership, limited liability company, permanent resident alien IRS W-9 Form
WH U.S. citizen, permanent resident alien UH WH-1
EM RCUH or UH regular employee No ‘W’ form required
G U.S. Federal, State or County governmental entity No ‘W’ form required
Status Foreign vendors Form
A Nonresident alien (NRA) individual No current form on file; new form required for each payment due to changes in information for each visit
W8 Foreign person various New W-8 forms (BEN, ECI, EXP or IMY); Old IRS Form W-8BEN
WE Foreign entity New IRS Form W-8BEN-E
60 Foreign entity or NRA paid for foreign source income RCUH Form 60

General Improvements

  • Text changes were made to make the instructions more understandable and easier to follow. A Form W-9 is not required for Federal, State and County governmental entities and is not required for regular RCUH and UH employees.

TIAA-CREF Individual Retirement Counseling Sessions

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
February 10, 2015 Institute for Astronomy, Room 131
Hilo, HI		 9:00am – 4:00pm
February 11, 2015 Institute for Astronomy, Room 131
Hilo, HI		 9:00am – 4:00pm
February 12, 2015 Institute for Astronomy, Room 131
Hilo, HI		 9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Ka Leng Wong at (808) 956-6318 or email [email protected] at least one week prior to the session.

RCUH Timesheet for January 16-31, 2015 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the January 16-31, 2015 Timesheet
PAYROLL Deadline is February 2, 2015 noon
Payday for this timesheet is February 6, 2015

Next Announcement: February 1 (February 1-15)

Advanced Payroll Deadline for Pay Period Ending 1/15/15 and other Advanced Deadlines for 2015

The payroll deadline for the 1/01 – 1/15/15 pay period is 12:00 noon on THURSDAY, JANUARY 15, 2015. The deadline has been moved up one day due to the Dr. Martin Luther King, Jr. Day holiday.

Please note below the advanced payroll deadlines for 2015. All other payroll deadlines remain as usual (one working day after the end of the pay period).

Pay Period Ending Payroll Deadline* Holiday in Pay Period Payday
2/01/15 – 2/15/15 2/13/15
12:00 noon		 President’s Day (2/16/15) 2/20/15
3/16/15 – 3/31/15 3/31/15
12:00 noon		 Good Friday (4/03/15) 4/07/15
6/16/15 – 6/30/15 6/30/15
12:00 noon		 Independence Day (7/03/15) 7/07/15
8/01/15 – 8/15/15 8/14/15
12:00 noon		 Statehood Day (8/21/15) 8/20/15
8/16/15 – 8/31/15 8/31/15
12:00 noon		 Labor Day (9/07/15) 9/04/15
12/16/15 – 12/31/15 12/31/15
12:00 noon		 New Year’s Day (1/01/16) 1/07/16

*Payroll Deadline – when RCUH online timesheet submission, and supporting documentation, is due to RCUH Payroll.

For your convenience, click here to view the 2015 Personnel Action Payroll Calendar.

Should you have any questions, please contact the RCUH Payroll Staff at [email protected].

Thank you,
RCUH Payroll Staff

Update to 3.920 RCUH Federal and State Posting Requirements

MEMORANDUM
TO: All RCUH Principal Investigators
FROM: RCUH Human Resources
SUBJECT: Update to 3.920 RCUH Federal and State Posting Requirements

In lieu of new information, 3.920 RCUH Federal and State Posting Requirements policy has been updated to include an additional required posting from The Hawaii Occupational Safety and Health Division (HIOSH). This poster provides general background information on the Hawaii Occupational Safety & Health Laws.

A PDF version of the required posting can be found here: Hawaii Occupational Safety & Health Laws. Please immediately post this information on your bulletin boards.

As a general reminder, please ensure that all required Federal and State labor law posters are displayed in a location that is accessible to all employees.

2014 RCUH Outstanding Employee of the Year Awards Luncheon

Each year the RCUH hosts an awards luncheon to honor the nominees of the RCUH Outstanding Employee of the Year. We will recognize these outstanding RCUH employees on
Friday, March 13, 2015

Reception 10:30 a.m. – 11:00 a.m.
Program 11:00 a.m. – 1:30 p.m.
Japanese Cultural Center of Hawaii, Manoa Grand Ballroom
2454 South Beretania Street, Honolulu, Hawaii

Please join us in giving special recognition to the nominees who represent the many hard working employees of the RCUH. If you would like to attend the luncheon, please submit payment with the RSVP form by February 6, 2015.

Click here for the:
Awards Luncheon RSVP Form
and
List of the 2014 Outstanding Employee of the Year Nominees

Inquiries? Contact Evelyn Moss at [email protected] or 808-956-6965