If you received a reportable gift during the period of June 1, 2015 – June 1, 2016, you must file a Gifts Disclosure Statement with the Hawaii State Ethics Commission on or before June 30, 2016. Click here for more information on guidelines and forms.
Should you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460.
The RCUH payroll deadline for the 6/16 – 6/30/16 pay period is 12:00 noon on THURSDAY, JUNE 30, 2016. The deadline has been moved up one day due to the Independence Day holiday.
IMPORTANT:
For your convenience, click here to view the 2016 Human Resources Personnel Action & Payroll Calendar.
Should you have any questions, please contact the RCUH Payroll Staff at [email protected].
Thank you,
RCUH Payroll Staff
NOTE: This is only applicable for those that submitted Performance Evaluations for the July 1, 2015 through June 30, 2016 rating period by the June 17, 2016 deadline who would like to provide their employees with pay increases effective July 1, 2016.
TO: Principal Investigators and Fiscal Administrators
The online Pay Award/Personnel Action Form (PA/PAF) is now available for use via the Human Resources Portal. All Principal Investigators who have submitted their employees’ Performance Evaluations by the June 17, 2016 deadline who would like to provide their employees with pay increases or a one-time payment effective July 1, 2016 must initiate and approve the online PA/PAF no later than July 12, 2016 (no exceptions).
As a reminder, this is only applicable to RCUH regular-status employees (regardless of FTE).
The PA/PAF is located on the Human Resources Portal > Manage Employees Tab > Annual Pay Awards (PA/PAF)
Note: If you have submitted a manual PAF and Performance Evaluation to end an employee’s probationary period earlier and would like to provide the employee with a pay increase or one-time payment effective July 1, 2016, please send a manual PAF to RCUH Human Resources via email at [email protected] to process this action. The deadline for the manual PAF is July 11, 2016.
We will open the PA/PAF application again in September for pay increases/one-time payments with an effective date of October 1, 2016. We will make a formal announcement at a later time.
If you have any questions, please contact Stacie Kondo at [email protected].
Licensed attorneys who wish to provide specialized legal services to the Research Corporation of the University of Hawaii (RCUH) for the fiscal year commencing July 1, 2016, are invited to submit a Statement of Qualifications and Expression of Interest (“SOQ”) to RCUH pursuant to HRS § 103D-304.
RCUH is currently looking to contract for legal services in the following areas:
Previous experience on behalf of employers with employment related claims is essential, and previous experience advising government agencies is preferred.
Please email your SOQ to: [email protected], or deliver your SOQ to: Research Corporation of the University of Hawaii,1601 East-West Road, #4020, Honolulu, Hawaii 96848, Attn: Erin H. Yoda.
SOQs must be received by 12:00 noon on July 5, 2016, to be eligible for consideration.
SOQ forms are available here, and may also be requested by telephone at (808) 956-3969.
In this election year, please be mindful of the campaign restrictions of the State Ethics Code. The official memo from the Hawaii State Ethics Commission Office can be accessed by clicking here.
Should you have any questions, feel free to contact their office at (808) 587-0460.
The fiscal year-end cut-off for RCUH on-line payment transactions is 12:00 noon on Thursday, June 30, 2016. All on-line payment transactions processed after Thursday, June 30 through Wednesday, August 31, will require service dates. The service date data entry format is mm/dd/yy.
For payments that will be processed or approved after Friday, August 5, that are $100,000 or greater and with service dates of June 30, 2016 or earlier, please complete the attached RCUH AP Worksheet. Please include estimates or projections for invoices that have not been received as of August 5. Please email your worksheet to Liane Murai at [email protected] by Monday, August 8.
A service date field is provided on all payment documents and is identified with the heading “S/D”. The service date is the date goods are received or services are performed. For certain types of payments including travel completions, petty cash reimbursements, extended services, etc., the service date entered should be the last day of the period covered by the payment. However, if the service period covers multiple fiscal years, allocate costs in each fiscal year incurred (i.e. if the service period is from June 1, 2016 to July 31, 2016, record cost incurred from June 1 to June 30 with a 06/30/16 service date and cost from July 1 to July 31 with a 07/31/16 service date).
This information is needed to ensure that liabilities of RCUH are properly reported as of June 30, 2016. Our auditors, Accuity LLP, will be reviewing selected documents processed during this period as part of their audit procedures. Accordingly, please be advised that we may be requesting copies of payment documents for review.
Should you have any questions, please contact Maile Brooks at (808) 988-8340 or [email protected]. Your cooperation is greatly appreciated.
Two (2) staff attorneys from the Hawaii State Ethics Commission will present an ethics training session open to all RCUH and UH employees on Friday, July 8, 2016, 10 a.m. to 12 noon in Spalding 155 (Auditorium) on the University of Hawai‘i Mānoa campus. The session will also be webcast.
This session will provide an overview of State ethics laws that apply to all State employees. Topics will include conflicts of interest, gifts and the reporting of gifts, misuse of official position, confidential information, contracts, post-employment restrictions, and lobbying. Expanded coverage is directed toward procurement issues.
We encourage those who wish to ask questions to attend the live session. We have the capacity to seat 300 attendees.
Registration is required for both the live and web sessions. When registering for the webcast, please enter/select “Webcast” in the Island box. UH employees may register by clicking on RCUH Training Enrollment located on the RCUH web page. RCUH employees should log on to the Employee Self Service to register. For registration inquiries, contact Gayle Hamasaki at (808) 956-7763 or email [email protected].
This meeting is accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Elizabeth Nunez at (808) 956-3100 or email [email protected] at least one week prior to the session.
Two (2) staff attorneys from the Hawaii State Ethics Commission will present an ethics training session open to all RCUH and UH employees on Friday, July 8, 2016, 10 a.m. to 12 noon in Spalding 155 (Auditorium) on the University of Hawai‘i Mānoa campus. The session will also be webcast.
This session will provide an overview of State ethics laws that apply to all State employees. Topics will include conflicts of interest, gifts and the reporting of gifts, misuse of official position, confidential information, contracts, post-employment restrictions, and lobbying. Expanded coverage is directed toward procurement issues.
We encourage those who wish to ask questions to attend the live session. We have the capacity to seat 300 attendees.
Registration is required for both the live and web sessions. When registering for the webcast, please enter/select “Webcast” in the Island box. UH employees may register by clicking on RCUH Training Enrollment located on the RCUH web page. RCUH employees should log on to the Employee Self Service to register. For registration inquiries, contact Gayle Hamasaki at (808) 956-7763 or email [email protected].
This meeting is accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Elizabeth Nunez at (808) 956-3100 or email [email protected] at least one week prior to the session.
TO: All Principal Investigators and Project/Program Managers
This is a reminder that Performance Evaluations for the July 1, 2015 through June 30, 2016 rating period are due tomorrow on Friday, June 17, 2016. You may submit all evaluations by scanning and emailing them to [email protected]. We will not be accepting any late performance evaluations. Prerequisite for the annual pay adjustments, all Performance Evaluations must be turned in on Friday, June 17, 2016 in order for staff to be eligible for the pay awards (no exceptions will be granted).
As a reminder, this is only applicable to RCUH regular-status (regardless of FTE) employees.
For additional information regarding the performance evaluation forms please see the Current News announcement from May 18, 2016 by clicking here.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the June 16-30, 2016
Payroll Deadline is June 30, 2016 at noon
Payday for this timesheet is July 7, 2016
Next Announcement: July 1 (July 1-15)