Author: Jake Castillo

2016-2017 RCUH BENEFITS OPEN ENROLLMENT – FINAL REMINDER

To: All RCUH Regular Status (50-100%) FTE Employee

Our Annual 2016-2017 Benefits Open Enrollment Sessions have ended and were held from Monday, May 2, 2016 through Monday, May 9, 2016.  Thank you to all who attended our Annual Benefits Open Enrollment Sessions.  We appreciate you taking the time to attend and better understand your benefits and ask questions about the upcoming changes.

As a FINAL REMINDER, all Benefits Open Enrollment Form(s) must be received no later than 4:30p.m., Tuesday, May 17, 2016 (NO EXCEPTIONS).  If your form(s) are not received by the stated deadline, you will need to wait until the next Annual Open Enrollment Period to make any enrollments/changes to your benefit plan(s), unless you experience a mid-plan year qualifying event. If you are waiving your health coverage for this plan year, you will need to submit your waiver form to us.

Submit forms either by (original copy(ies) is not needed):

  • Email: [email protected]
  • Mail: RCUH Human Resources
    • 1601 East-West Road
    • Burns Hall 4th Floor, Makai Wing
    • Honolulu, HI 96848
  • Fax: (808) 956-5022

If you have any questions, please contact:

RCUH Human Resources Benefits
Phone: (808) 956-6979/ (808) 956-2326
Email: [email protected]

IMPORTANT UPCOMING DATES TO REMEMBER
June 6-9, 2016 Check your emails or postal mail for your 2016-2017
Open Enrollment Benefits Confirmation Statement
July 1, 2016 Start date of Benefits Enrollment/Changes (New Benefits Plan Year)

Mahalo,
RCUH Human Resources

Fiscal Year-End June 30, 2016

To:     Principal Investigators, Fiscal Administrators/Designated UH Officials

 

Important Dates:

June 30

Last Check Run for FY 2016 (Payments must be approved by 12 noon)

July 6

RCUH Financial System scheduled to reopen

July 6

First Check Run for FY 2017 (4:00 PM)

On-line payment and purchasing transactions must be approved by fiscal administrators by 12:00 noon on Thursday, June 30 to be included in FY 2016. The last check run for the fiscal year will be on Thursday, June 30, 2016.  Pending transactions will be saved, and will not be automatically deleted or disapproved in the RCUH financial system.

During the period July 1 through July 5, on-line payment and purchasing transactions can be initiated, but fiscal administrators will not have the ability to approve transactions.  Transactions will not be posted to project accounts until year-end processing is completed.  The RCUH financial system is scheduled to reopen on Wednesday, July 6.  The first check run for FY 2017 is scheduled for Wednesday, July 6 at 4:00 PM.

On an emergency basis only, manual checks can be issued during this period. Fiscal Administrators/Designated UH Officials should contact the RCUH Disbursing Department directly.

Project reports will be accessible on the RCUH website.  However, until processing resumes on July 6, balances will reflect transactions posted through June 30 only.

Should you have any questions or comments, please contact Maile Brooks at 988-8340 or [email protected].

 

Request for Project Photos

Dear Project PIs and Coordinators,

RCUH would like to feature RCUH projects on our website, publications, and/or other collateral, but need your assistance to do so.  See the RCUH Annual Report (pages 11-12) for an example of how projects have been presented.  Two items are needed:  photos and a completed information form—see guidelines below for submittal.  Although publications are prepared throughout the year, we are currently updating the RCUH website and would appreciate your submittals as soon as possible.

Photos

  • Horizontal orientation preferred
  • 1500 pixels wide
  • Clear, bright photos (action or staged activity) that tell a story about your project
  • No headshot or group photo, please

Information Form

Mahalo for your assistance!  We look forward to your submittal.

Sylvia Yuen, Ph.D.
Executive Director

2016 Performance Evaluation Training & Other Changes

TO:                  Principal Investigators and Project/Program Managers

FROM:            Nelson Sakamoto
Director of Human Resources

RCUH Performance Evaluation Forms will be revised for the July 1, 2015 through June 30, 2016 rating period.  The forms will be accessible once training sessions begin.

IMPORTANT NOTE: All evaluations must be completed and turned into RCUH Human Resources by Friday, June 17, 2016 in order to be eligible for annual pay adjustments effective July 1, 2016 (no exceptions).  If forms are completed prior to June 17th, please submit early.

Upcoming Performance Evaluation Trainings are as follows:

ISLAND LOCATION DATE TIME
Oahu UH Manoa Campus
East West Center, Room #4005		 Wednesday, May 11, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Kauai Kauai Community College
OCET, Room #103		 Thursday, May 12, 2016 1:30pm – 3:30pm
Maui UH Maui College
Laulima, Room #105		 Friday, May 13, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Hilo UH Hilo Campus
IFA Auditorium		 Monday, May 16, 2016 9:30am – 11:30am
and
1:30pm – 3:30pm
Oahu JABSOM
MEB, Room #202		 Tuesday, May 17, 2016 9:30am – 11:30am
Oahu UH Manoa Campus
East West Center, Room #4005		 Wednesday, May 18, 2016 1:30pm – 3:30pm

We encourage all Principal Investigators and Project/Program Managers to attend this training since we will be reviewing our new forms and processes.

Agenda items to be covered:

  • Revised Performance Evaluation Forms
  • Impact of Changes to the Fair Labor Standards Act (FLSA)
  • New Pay Ranges
  • PA/PAF Training

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] prior to the meeting.

Update to RCUH Family Leave (FMLA) Application Form

To: All Principal Investigators and RCUH Employees

To assist in preparing for any potential operations changes, we have updated our RCUH FMLA Application form by adding a Part IV: Principal Investigator or Supervisor Acknowledgement. If an employee’s leave is foreseeable, the employee must notify and obtain a signature from his/her Principal Investigator or Supervisor prior to submitting their application form to RCUH.

As the policy states in section C) Responsibilities of Parties:

(1) Employee Must Request for Family Leave:

  • If leave is foreseeable, the employee shall provide his/her direct supervisor and the RCUH Human Resources Department with advance notice by submitting a Family Leave Request Form at least thirty (30) days before the requested leave is set to begin.
  • If leave is unforeseeable, the employee shall notify his/her direct supervisor and the RCUH Human Resources Department as soon as practicable.

For more information and the updated FMLA Application Form, please visit 3.660 RCUH Family Leave Policy.

If you have any questions, please contact us via email at [email protected].

RCUH’s 2016-2017 Benefit Open Enrollment Sessions – PowerPoint and Other Information

To:      All RCUH Regular 50-100% FTE Employees

The RCUH Open Enrollment Sessions have started and will continue through May 9, 2016. We encourage you to sign up for a live Open Enrollment sessions. However, for those of you who are unable to attend an upcoming Open Enrollment Session, we are providing you with a copy of the following information:

  1. RCUH Open Enrollment Benefits Informational Packet
  2. Copy of the Open Enrollment PowerPoint Slides

If you would like a copy of the Open Enrollment PowerPoint (Medical/Dental) with Voice-Over Presentation, please email [email protected].

IMPORTANT REMINDERS:

  • All Health Benefit Enrollment/Change Forms are due to RCUH Human Resources no later than May 17, 2016.
  • If you are NOT making any changes to your medical/dental plan, you do NOT need to submit any forms.
  • Health Insurance Waiver Form: If you are canceling or continuing to waive health insurance, you must submit RCUH Group Health Insurance Waiver Form – RCUH Open Enrollment (Form B-5WB)
  • Flexible Spending Plans (Medical/Dependent Care) with NBS: You MUST re-enroll every year during the Open Enrollment period:
    • Medical Expense Flexible Spending Maximum: $2550/year
      • Any money left in your account at the end of the Plan year (including grace period) will be forfeited (USE IT or LOSE IT).
    • Dependent Care Flexible Spending Maximum: $5000/year
  • 2016-17 Maximum Election Amount for Flexible Spending – Transit Expense (Bus Pass and Parking Pass): New Election is $255/month

If you have any questions regarding Open Enrollment, please direct them to RCUH Benefits at [email protected].

REMINDER: RCUH’s 2016-2017 Benefit Open Enrollment Sessions – LAST CHANCE TO SIGN UP!

To:      All RCUH Regular 50-100% FTE Employees

The Annual RCUH Benefits Open Enrollment Period is here. Open Enrollment packets were sent out to all RCUH benefits-eligible employees on Friday, April 22, 2016, via email or postal mail if no email provided.  If you have not received your packet, please contact us via email [email protected] to request for a duplicate packet.  Please review ALL materials provided.

We encourage you to attend the upcoming sessions since we will be announcing significant changes on your HMSA and Kaiser medical plans.

RCUH will be going from Grandfathered to Non-Grandfathered status on all medical plans through HMSA and Kaiser. The Benefit Open Enrollment Sessions will cover the following changes:

  • New benefits to your plans as a result of changing to a Non-Grandfathered status.
  • Changes to certain services including co-payments, out of pocket maximums and co-insurance.
  • Changes in the cost of plan premiums.

If you have not already signed up for an Open Enrollment Session and are interested in attending, please see below for information on the upcoming open enrollment sessions and SIGN UP TODAY:

Date Time Location
Monday, May 2, 2016 10:00 am to 12:00 pm Big Island – IFA Auditorium 101
1:30 pm to 3:30 pm Big Island – UH Hilo Campus Center 301
Tuesday, May 3, 2016 10:00 am to 12:00 pm Oahu – UH Manoa
Kuykendall Auditorium 101
1:30 pm to 3:30 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 314
Wednesday, May 4, 2016 10:00 am to 12:00 pm Maui – Maui Community College Pilina Multipurpose Room
1:30 pm to 3:30 pm
Thursday, May 5, 2016 10:00 am to 12:00 pm Oahu – Kaka’ako,
JABSOM Auditorium MEB 314
1:30 pm to 3:30 pm Oahu – UH Manoa,
Kuykendall Auditorium 101
Monday, May 9, 2016 10:00 am to 12:00 pm Kauai – Kauai Community College OCET 105
1:30 pm to 3:30 pm

AGENDA at each Enrollment Session:
1ST Hour – HMSA & Kaiser Presentation
2ND Hour – Question & Answers with RCUH, HMSA & Kaiser

To sign up for enrollment sessions, click on RCUH Training Enrollment located on the RCUH home web page at www.rcuh.com).

 

IMPORTANT UPCOMING DATES TO REMEMBER
May 17, 2016 DEADLINE for Benefits Enrollment/Change Election Forms
July 1, 2016 Start date of Benefits Enrollment/Changes

We look forward to your attendance in our upcoming sessions. If you have any questions, please email RCUH Benefits at [email protected].

Open Enrollment sessions are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, please contact RCUH Human Resources at (808) 956-3100 or email [email protected] at least one week prior to the enrollment session.

TIAA-CREF Individual Retirement Counseling Sessions

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates Location Times
May 10, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm
May 11, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm
May 12, 2016 Institute for Astronomy, Room 131
640 N Aohoku Pl, Hilo, HI 96720		 9:00am – 4:00pm

To schedule an appointment, please use our secure Web site at:

http://www.tiaa-cref.org/schedulenow

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 3pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Emily Blackston at (808) 956-2326 or email [email protected] at least one week prior to the session.