The payment approval deadline on Monday, December 24 and Monday, December 31 is 12:00 noon.  Online payment transactions approved by fiscal administrators by 12:00 noon on December 24 and 31 will be included in the daily check print and ePayment file.

The last check run for the calendar year will be on Monday, December 31, 2018.  Month-end processing will commence at 12:00 noon on December 31, 2018.  During this period, online purchasing, payment, and travel transactions can be initiated, but fiscal administrators will NOT have the ability to approve transactions.  Transactions approved after 12:00 noon on December 31 will NOT be included in the project reports for the month of December.

If you have any questions, please contact Maile Brooks at (808) 988-8340 or [email protected].

Earlier today 200-plus principal investigators, project staff, and supporters gathered at Waialae Country Club to celebrate the achievements of 25 outstanding RCUH employees who made demonstrable, significant, and exemplary contributions to their projects.

Please join us in congratulating the 2018 Outstanding Employees of the Year honorees! (Click on employee’s name to view their video.)

Outstanding Researcher/Project Manager/Professional

1^st Place: Janel Yamamoto, GoFarm Hawai‘i, UH College of Tropical Agriculture and Human Resource

2^nd Place (tie): Erica Davis, Hawai‘i/Pacific Basin Area Health Education Center, UH John A. Burns School of Medicine

2^nd Place (tie): Christian Miki, Antarctic Impulsive Transient Antenna Project, UH College of Natural Sciences

Outstanding Project Support Staff

1^st Place: Waynele Yu, Hawai‘i Institute for Educational Partnerships, UH College of Education

2^nd Place: Nicole DiManno Martin, Liko Nā Pilina Project, University of Hawai‘i at Hilo

Outstanding Team

1^st Place: TASI/PHIDC, UH College of Social Sciences

Jose Aquino, Sean Okamoto, Jessica Okamura, Thomas Pali

2^nd Place: Center on the Family, UH College of Tropical Agriculture and Human Resources

Annalynn Macabantad and Dana Senaha

 Honorable Mentions

Ross Barnes and J. Scott Ferguson – UH Marine Center

Tara Clemente – UH School of Ocean and Earth Science and Technology

Joao Garriques – UH Joint Institute for Marine and Atmospheric Research

Jason Irei – UH John A. Burns School of Medicine

Derek Kubo, Kristen Laguana, Peter Oshiro, Ranjani Srinivasan – Academia Sinica Institute of Astronomy and Astrophysics

Eiji Kyono, Kiaina Schubert, Thomas Winegar – Subaru Telescope

Stanley Lio – UH School of Ocean and Earth Science and Technology

Christopher Yoakum – Pacific International Space Center for Exploration Systems

The RCUH Financial Portal will be down for system maintenance from Saturday, October 27, 2018, 11:00 p.m. to Sunday, October 28, 2018, 9:00 a.m.

We apologize for any inconvenience this may cause and thank you for your understanding.

RCUH Policy 2.706 Payment by Wire Transfer and Bank Check and Attachment 43 Wire Transfer Request Form have been updated with additional foreign currency options for wire transfer payments to foreign countries.

A wire transfer can now be sent in the following foreign currencies:

• • Canadian Dollar (CAD)
  • Chinese Yuan Renminbi (CNY)
  • Danish Krone (DKK)
  • Euro (EUR)
  • Hong Kong Dollar (HKD)
  • Japanese Yen (JPY)
  • Mexican Peso (MXN)
  • New Zealand Dollar (NZD)
  • Philippine Peso (PHP)
  • Pound Sterling (British Pound) (GBP)
  • Singapore Dollar (SGD)
  • South Korean Won (KRW)
  • Swedish Krona (SEK)
  • Swiss Franc (CHF)
  • Taiwan Dollar (TWD)
  • Thai Baht (THB)

Policy 2.706 Payment by Wire Transfer and Bank Check, has also been updated to clarify that U.S. Correspondent Bank information is only required when U.S. dollars are wired to a foreign country.   Refer to Sections II.A. and II.B.2.

Questions may be directed to Stephanie Ching at (808) 956-7724 or [email protected].

Want to see your project photos in our print/online publications? Please share your photos!  We are seeking visually captivating photos that exemplify your project’s mission and day-to-day operations for use in various RCUH publications, communications, videos, etc. If you’ve sent us photos in the past, feel free to share any new images you may have!

• • Ideal photos should be clear
  • Action or staged activities are preferred (no headshots)
  • Minimum size: 600 x 600 pixels. Resolution: 300 dpi.

Please complete the information form below and send your photos to [email protected] by Friday, October 5, 2018. Photos may be sent as attachments or via UH File Drop.

For examples of photos that are interesting and informative, see the front cover and pages 14-17 of the 2017 RCUH Annual Report. Should you have any questions, please contact RCUH Corporate Services at [email protected] or call (808) 988-8315.

Mahalo for sharing your work with us!

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SuperQUOTE makes electronic solicitation of quotations for goods and services very easy! It’s also a way to publicly advertise (at no cost) an Invitation for Bid (IFB) or Request for Quotation (RFQ). SuperQUOTE training will be conducted by CommercePoint, Inc. at the UH Manoa FMO Training Room, Building 171-B, Room 59 (portable building across from the Stan Sheriff Center), 1406 Lower Campus Road on:

• • Tuesday, September 4 10:00-11:00 a.m.
  • Tuesday, September 11 10:00-11:00 a.m.
  • Tuesday, September 18 10:00-11:00 a.m.

You’ll learn about the SuperQUOTE buying process and how to:

• • create a new request;
  • award, cancel, or copy a request;
  • use the new sealed bid module;
  • write an effective request; and
  • qualify your vendors.

You need only attend one (1) session. Classes are limited to 25 attendees per class. Please register here.

Any questions about the training or requests for an on-site training class at your location may be directed to [email protected].

If you are unable to attend the training, our buyer registration instructions will get you started.

We are delighted to introduce the nominees (pictured above in random order) for the 2018 RCUH Outstanding Employees of the Year Awards. These individuals and teams, nominated by their Principal Investigators, have made demonstrable, significant, and exemplary contributions to their projects over the last year(s).

Researcher/Project Manager/Professional Category

• Tara Clemente, UH School of Ocean and Earth Science and Technology, Center for Microbial Oceanography: Research and Education
• Erica Davis, UH John A. Burns School of Medicine, Hawai‘i/Pacific Basin Area Health Education Center
• Stanley Lio, UH School of Ocean and Earth Science and Technology, Project OTIS
• Christian Miki, UH College of Natural Sciences, Antarctic Impulsive Transient Antenna Project
• Janel Yamamoto, UH College of Tropical Agriculture and Human Resources, GoFarm Hawai‘i

Project Support Staff Category

• Joao Garriques, UH Joint Institute for Marine and Atmospheric Research, Pacific Islands Reef Assessment and Monitoring Program
• Jason Irei, UH John A. Burns School of Medicine, Center for Cardiovascular Research
• Nicole DiManno Martin, University of Hawai‘i at Hilo, Liko Nā Pilina Project
• Christopher Yoakum, State of Hawai‘i Department of Business, Economic Development and Tourism, Pacific International Space Center for Exploration Systems
• Waynele Yu, UH College of Education, Hawai‘i Institute for Educational Partnerships

 Team Category

• Academia Sinica Institute of Astronomy and Astrophysics – Derek Kubo, Kristen Laguana, Peter Oshiro, and Ranjani Srinivasan
• Center on the Family, UH College of Tropical Agriculture and Human Resources – Annalynn Macabantad and Dana Senaha
• Subaru Telescope, National Astronomical Observatory of Japan – Eiji Kyono, Kiaina Schubert, and Thomas Winegar
• Telecommunications and Social Informatics Research Program, UH Social Science Research Institute – Jose Aquino, Sean Okamoto, Jessica Okamura, and Thomas Pali
• UH Marine Center, UH School of Ocean and Earth Science and Technology – Ross Barnes and J. Scott Ferguson

Please join us in congratulating these outstanding employees at the 2018 RCUH Awards Luncheon on Monday, November 5, 2018 at Waialae Country Club, 11:30 a.m. to 1:30 p.m. Tickets are $35. Click here to complete the reservation form.

Submit the completed form with payment (cash or check payable to RCUH) to: RCUH Corporate Services, 2800 Woodlawn Drive, Suite 200, Honolulu, HI 96822. Deadline for reservations and payment is Monday, October 15, 2018.

For more information, please contact RCUH Corporate Services at [email protected] or 808-988-8314/8315.

RCUH is delighted to welcome Glenn Yee as its new Director of Finance. Glenn is a certified public accountant in the state of Hawai‘i and has more than 30 years of experience in finance and operations management in a variety of industries.

Glenn started his career as a business assurance manager at Price Waterhouse Coopers, LLP, and then  served as chief financial officer at various large corporations such as Higa Industries Hawai‘i (dba Domino’s Pizza), Seamount Insurance, Hawaiian Dredging Construction Company, and Island Air.

Prior to joining RCUH, Glenn served as Vice President of Administration at Catholic Charities, where he oversaw finance, accounting, risk management, facilities, quality assurance, and IT functions.  He  received his Bachelor of Business Administration and Master of Accounting from the University of Hawai‘i at Manoa.  Glenn is also a past President and current member of Financial Executives International.

Glenn is located at the Mānoa Innovation Center and may be reached at (808) 988-8320 or [email protected]. You will have a chance to meet Glenn at one of the RCUH Leadership site visits near you!

Click here to register for a session near you. 

Following our June 18, 2018 announcement regarding changes to the new RCUH Policy 2.111, the Office of Management and Budget (“OMB”) released a memo confirming that OMB will grant an exception to permit the application of a simplified acquisition threshold amount of $250,000 for federal grant and cooperative agreement funds.  As such, RCUH will be utilizing a $250,000 threshold for federal grant and cooperative agreement funds, and a $150,000 threshold for federal contract funds (the $150,000 threshold for federal contract funds will remain in place until the $250,000 amount is adopted by the Federal Acquisition Regulation (“FAR”)).  Refer to Policy 2.111 Purchases Over $150,000 (Federal Contract Funds) and $250,000 (Federal Grant/Cooperative Agreement Funds), which shall be effective July 1, 2018.

Reminder: If it is unknown at the time of solicitation whether the purchase price will exceed $150,000 (federal contract funds) or $250,000 (federal grant/cooperative agreement funds), projects should follow the requirements of Policy 2.111 as a safety precaution, to avoid having to cancel and redo solicitations.

In addition to the new Policy 2.111, the following changes are also being made to existing policies, effective July 1, 2018:

1. Policy 2.101 Source Selection Methods (Sections I. and II.)

• Clarifying that:
  • Contractors assisting in the development of specifications for a solicitation must be excluded from competing in the solicitation;
  • Projects are encouraged to use federal excess and surplus property when feasible to reduce project costs; and
  • Unreasonable restrictions should not be placed on competition.

2. Policy 2.204 Services Agreements (Sections I. and III.D.)

• Describes fixed-price contracts and time and materials contracts;
• Describes restrictions on the use of time and materials contracts, including a required price ceiling (as required by 2 CFR § 200.318); and
• Clarifying the contract amendment execution process.

Questions may be directed to Erin Yoda, RCUH Procurement and Disbursing Manager, at 808-956-3969 or [email protected].