Effective September 1, 2014, RCUH’s third-party administrator for all Flexible Spending Plans (Medical Expense and Dependent Care Expense Reimbursement Accounts) and Pretax Transportation Benefits (Parking and Bus Pass), National Benefits Services (NBS), will upgrade and enhance their website features.  Participants will be able to interact with balances and summaries, review historical transactions, track medical expenses, set communication preferences, and etc.  Also, the new Mobile App will allow participants to submit claims and more.

 

With this website upgrade, all RCUH employees currently participating in those benefits:

 

1.    Must contact NBS directly ONLY IF corrections or updates to your mailing and/or e-mail addresses need to be made

 

2.    Will be receiving notifications directly from NBS via mail or e-mail on this change

 

3.    Must (re)set-up/log-in to the new NBS website online account using:

 

a.    The Employer ID # that NBS will provide via mail and/or e-mail, OR

 

b.    Your Debit Card #

 

4.    Will be receiving NEW DEBIT CARDS prior to the end of August 2014

 

Click here for the NBS Website Upgrades and Employee Information Brochure.

 

Should you have any questions, please contact RCUH Human Resources Benefits Department at [email protected].

 

Mahalo,

 

RCUH Human Resources

TO:   All Principal Investigators

The RCUH Human Resources Department has approved all online pay award/personnel action forms (PA/PAF) that were entered and approved by the deadline, July 9, 2014. Your employee(s) pay awards will be paid out in their July 22, 2014 paycheck.

If there are any discrepancies with your employee(s) pay awards, please contact Kellye Yamamoto at [email protected] or at (808) 956-9561 immediately.

An Employee/Independent Contractor (EIC) Training Session will be held to provide Principal Investigators and Project Administrators with a set of guidelines on EIC Reviews.

• RCUH Employee/Independent Contractor Determination process
• Independent Contractor, Guest Speaker, and Employee relationships (How To’s)
• EIC Policy and Memo Templates
• Master EIC Determinations 

 

TRAINING SESSION SCHEDULE:

 

 

 

OAHU

 

Thursday, August 7, 2014

 

10:00 am – 11:30 am

 

UH Manoa Campus, John A. Burns Hall Room 4005

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.

 

 

As a reminder, the online Pay Award/Personnel Action Form (PA/PAF) available via the RCUH Human Resources Management Portal is due today at 5:00 PM.

Once you have entered and saved your employee’s pay adjustments, you must contact your Fiscal Officer (FO) to review the PA/PAF to confirm if there is “funding available” or “no funding available.” The RCUH Human Resources Department will then review the PA/PAF upon receipt of PI and FO approvals. All pay adjustments entered and approved by July 9, 2014 at 5:00 p.m. by the RCUH Human Resources Department will be paid out in your employee(s) July 22, 2014 paycheck.

If you have any questions, please contact Kellye Yamamoto at [email protected] or at (808) 956-9561. 

To:    All Principal Investigators and Fiscal Officers

Effective July 1, 2014, the RCUH initiated an automatic mass upload to adjust all RCUH Student Assistant employees’ pay rates by 3%. This change was pursuant to the September 16, 2013 announcement by the University of Hawaii that announced the new Student Assistant pay rate schedule.  

To review the Student Assistant Pay Schedule, please go to the following website to reference this policy (reference the 7/1/14 pay rates): www.RCUH.com > Policies & Procedures > Human Resources > 3.211 RCUH Student Employment.

If you have any questions or notice any discrepancies, please contact Renee Doi, Assistant Director of Human Resources via email at [email protected]. 

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
July 23, 2014	John A. Burns Hall Room 4028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
July 24, 2014	John A. Burns Hall Room 4028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
July 25, 2014	John A. Burns Hall Room 4028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm

 

To schedule an appointment, please use our secure Web site at: 

http://www.tiaa-cref.org/schedulenow 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Jessica Gamiao at (808) 956-2326 or email [email protected] at least one week prior to the session.

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

Click here for the July 1-15, 2014 Timesheet

PAYROLL Deadline is July 16, 2014 noon

 

Payday for this timesheet is July 22, 2014

 

 

 

Next Announcement: July 16 (July 16-31)

 

 

(1)          The payroll deadline for the 6/16 – 6/30/14 pay period is at 12 noon on June 30, 2014.  The RCUH on-line timesheets are now available on the HR Administrative Management Portal (HR AMP) at https://hrportal.rcuh.com.

(2)          An additional timesheet was created for each employee whose performance evaluation was submitted.  Please click on both Pay boxes to pay your employees for the entire pay period.  See example below:

For assistance, please email the RCUH Payroll staff at [email protected].

Thank you

RCUH Payroll Staff