In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the June 16-30, 2014 Timesheet
PAYROLL Deadline is June 30, 2014 noon
Payday for this timesheet is July 7, 2014
Next Announcement: July 1 (July 1-15)
As previously announced in Fall 2013, RCUH is continuing its efforts to obtain an IRS Form W-9 from all of its vendors in order to ensure accurate federal income tax reporting. RCUH has been contacting vendors to submit a W-9. After two (2) letter requests, several hundred vendors have not yet responded. As a result, we would like to ask for your help with your vendors.
A list of non-responsive vendors can be viewed at the following link (here). We ask for your assistance in contacting non-responsive vendors that you recognize on the list to obtain a completed IRS Form W-9.
Beginning June 30, 2014, non-responsive vendors that have not provided RCUH with a completed IRS Form W-9 will be deactivated.
We recommend that you check the non-responsive vendor list for vendors that you work with. We thank you for your assistance in improving RCUH’s procurement system.
If you have any questions, please contact RCUH Financial Services at rcuhfiscal@rcuh.com, or Sumi Wong at 956-4948, or Greg Schlais at 956-3969.
Effective July 1, 2014, the RCUH will be removing the Group Long Term Care Insurance (Class 2 Division). This benefit is applied to RCUH 50%-74% Full-Time Equivalency (FTE) Regular-Status Employees, through our third-party administrator, UNUM Life Insurance Company of America (UNUM). We will post the revised policy on our website on July 1, 2014.
All RCUH 50%-74% FTE Regular-Status employees currently receiving this benefit via payroll deductions will have the option to continue their Group Long Term Care Class 2 Division policy with low group rates by porting and paying their premiums on an individual billing basis directly with UNUM. They have been notified via email and U.S. postal mail, of this change and must elect for the continued coverage within sixty (60) days from July 1, 2014 if interested (DEADLINE: September 1, 2014).
Should you have any questions, please contact RCUH Human Resources Benefits Department at [email protected].
Mahalo,
RCUH Human Resources
This notification is to remind users that payment to a foreign person requires review and execution by the RCUH Disbursing Office.
A FOREIGN PERSON is defined as a:
A U.S. PERSON is defined as a:
We are in the process of updating our policies and procedures and the above will be incorporated in policy within the near future.
See the following reference on the IRS.gov webpage for further detail:
http://www.irs.gov/Individuals/International-Taxpayers/Foreign-Persons
All RCUH Student Assistant’s employed on July 1, 2014 will have their respective pay rates increased by 3%. This is pursuant to the September 16, 2013 announcement by the University of Hawaii that announced the new Student Assistant pay rate schedule. You do not need to submit any online or manual personnel action forms to make this change. The RCUH Human Resources Office will initiate these pay rate changes for all Student Assistants automatically. However, after July 1, 2014, your project’s office must initiate any subsequent pay rate changes associated with Step Pay Rate changes (i.e. Step A3-1 to Step A3-2).
Please review to the Student Assistant Pay Schedule posted within Policy 3.211 RCUH Student Employment. Please go the following website to reference this policy: www.RCUH.com > Policies & Procedures > Human Resources > 3.211 RCUH Student Employment.
If you have any questions, please contact Renee Doi, Assistant Director of Human Resources via email at [email protected].
TO: Principal Investigators & Project Administrators
FROM: Nelson Sakamoto
Director of Human Resources
SUBJECT: July 1, 2014 – Pay Awards & Pay Adjustment Guidelines
The RCUH Board of Directors approved our 2014 Compensation Award Guidelines. These Award Guidelines allow for “up to a 3% Merit Pay Awards and/or a 3% General Pay Adjustments to the employee’s base pay rate or a one-time lump-sum pay award”. A pay adjustment will increase the employee’s base pay rate, whereas a one-time lump-sum pay award will not. Principal Investigators are reminded to ensure availability of funds prior to submitting any pay award. Both Merit and General pay awards will be granted only if there are sufficient funds to do so and based on program/operational requirements.
All Principal Investigators must complete (and submit to the RCUH Human Resources Department) the 2014 Annual Performance Evaluation which is mandatory for all eligible Regular Status employees in order to receive a Pay Award or Pay Adjustment: Principal Investigators must complete and submit an Annual Performance Evaluation as a prerequisite for initiating a pay award or a pay adjustment. The deadline for submission of these Annual Performance Evaluations is Monday, June 23, 2014 (no exceptions). Once these Annual Performance Evaluations have been reviewed and processed by my office, they will be logged into our human resources information system to produce the online Pay Award/Personnel Action Form (PA/PAF). You will find the online PA/PAF at your HR portal once your employees’ Annual Performance Reviews have been received and processed. Therefore, you should turn in your completed Annual Performance Reviews as soon as possible, but no later than Monday, June 23, 2014 (no exceptions).
Definitions and Examples:
Conditions for Pay Awards:
Online Pay Award/Personnel Action (PA/PAF) form: The online “Pay Award/Personnel Action” form is an online app that provides Principal Investigators and Fiscal Administrators a paperless personnel action form to initiate either Merit and/or General Pay Award (lump-sum payment) or Pay Adjustment (increase in base pay rate) for all employees in their respective project(s). For fiscal staff, the online personnel action/pay award forms will also calculate/display the full costs associated with the pay adjustment (both for lump sums and adjustment to base pay rate). This online PA/PAF form is found on the RCUH HR Portal once your Annual Performance Evaluations have been received and processed by my office.
PA/PAF Deadline for Pay Awards Submission for July 1, 2014 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than July 9, 2014 (no exceptions). Your employees will receive either their Pay Adjustment or Lump Sum by the July 22, 2014 payday.
Any questions please email me at [email protected] or call at (808) 956-6965.
IMPORTANT DATES:
June 23, 2014 – Deadline for Annual Performance Evaluations to RCUH HR
June 25, 2014 – Earliest day the Online PA/PAF is available
July 9, 2014 – Deadline for PA/PAF online submission for effective date 7/1/14
ATTENTION: Regular status employees 50-100% FTE
If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF. During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.
A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:
For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF. Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).
We have reserved the following dates and times for Individual Sessions:
|
Dates |
Location |
Times |
|
June 17, 2014 |
Institute for Astronomy, Hilo, HI Room 131 |
9:00am – 4:00pm |
|
June 18, 2014 |
Institute for Astronomy, Hilo, HI Room 131 |
9:00am – 4:00pm |
|
June 19, 2014 |
Institute for Astronomy, Hilo, HI Room 131 |
9:00am – 4:00pm |
To schedule an appointment, please use our secure Web site at:
http://www.tiaa-cref.org/schedulenow
If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact Jessica Gamiao at (808) 956-2326 or email [email protected] at least one week prior to the session.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the June 1-15, 2014 Timesheet
PAYROLL Deadline is June 16, 2014 noon
Payday for this timesheet is June 20, 2014
Next Announcement: June 16 (June 16-30)
TO: All Regular-Status Employees who are enrolled in Flexible Spending Plan Accounts
There is approximately one (1) month left to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts). The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2014). Services must be incurred during the plan year ending June 30, 2014. Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).
All employees should submit their reimbursement forms to National Benefit Services (NBS) in a timely manner. Services MUST be incurred by June 30, 2014. However, you have ninety (90) days after this date to submit your reimbursement forms with ALL supporting documentation (i.e. receipts, contracts) required.
In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to National Benefits Services via fax, mail, or email:
If you have any questions or need additional reimbursement forms, please call (800) 274-0503 or download forms from the NBS website.
NOTICE TO BIDDERS
Written quotation forms for the Research Corporation of the University of Hawaii (RCUH) Invitation for Bid, Project No. UHM-000-001-14: PS2 Dome Renovation: Phase 4, are available from:
UHM-000-001-14
Facilities Management Office
University of Hawaii at Manoa
Portable Building, Room A5
2002 East-West Road
Honolulu, HI 96822
Bids must be received by email at the email address [email protected] no later than Monday, June 9, 2014, 5:00 pm HST. To be eligible to bid, bidders must possess a valid State of Hawai‘i C-52 contractor’s license.
● Project is intended to be awarded on or about June 13, 2014 .
● Quotations received after the due time and date(s) fixed above will not be considered.
● Direct all questions to Mr. Alan Tarumoto, [email protected]
All questions submitted by the bidders and their responses issued by the UHM Facilities Management Office, including amendments to this IFB, shall be communicated to all bidders via email.
Invitation for Bid – UHM-000-001-14 revised 5-29-14
Attachment 1 revised 5-29-14
Attachment 1A, Phase 4 Drawings Part 1
Attachment 1A, Phase 4 Drawings Part 2
Attachment 1B, Phase 4 Photos
Attachment 2
Attachment 3
Attachment 4