Author: Lindy Higa

Export Controls Training in Hilo, April 30, 2014

TO:    RCUH Employees Located in Hilo, HI

The UH Office of Export Controls (UH OEC) will be offering training for UH and RCUH personnel located in Hilo on Wednesday, April 30, 2014.

If your job duties may involve materials and/or technology that are controlled by US export regulations, training on how to identify and report export control scenarios is recommended.

Three training sessions will be held on April 30, 2014 at the University of Hawaii at Hilo. Two sessions will focus on PI/Researcher responsibilities, and the other will focus on the responsibilities of Administrative Staff.

Training for PIs/Research Staff
10:00 am to 12:00 noon
University Classroom Building, Room 127

Training for Administrative Staff
2:00 to 3:30 pm
University Classroom Building, Room 127

Training for PIs/Research Staff
3:30 to 5:30 pm
University Classroom Building, Room 127

We encourage you to take advantage of this training opportunity.

To RSVP, please contact Lauren Murai, Export Controls Assistant, at [email protected]. If you have any questions, please contact UH OEC at 808-956-9036.


http://www.hawaii.edu/offices/export/

export+controls+image

RCUH Procurement/Disbursing Service Quality Survey

Serving you is the reason RCUH exists.  We are constantly striving to improve our level of service.  The RCUH Procurement/Disbursing Department would like to hear from you.  Please tell us about your experience with the quality of service provided to you.

 

A survey is being sent via email to several listserve groups.  We are also making the survey available here and welcome your input (by March 31, 2014 please).  While the survey may appear rather lengthy, our goal is to obtain complete and meaningful input. The link below will take you to the survey.

 

 

https://www.surveymonkey.com/s/PYWSSPK


Thank you in advance from the RCUH Procurement/Disbursing Department for your time and input.

 

 

 

 

New RCUH Procurement & Sourcing Services Manager

 

Galen Kuramoto retired from RCUH as of Friday, February 21, 2014.  We thank Galen for his many years of dedicated service. 

 

 

 

The new Procurement & Sourcing Services Manager is Greg Schlais.  Greg previously served as Vice President and General Counsel of Kai Medical, Inc. and was a corporate attorney with Carlsmith Ball, LLP. 

 

 

 

Greg may be reached at [email protected] or 956-3969.  He looks forward to working with all of you.  Thank you.

 

 

 

Required Training: OSHA Hazard Communication Standard 2012

TO:                  All RCUH Principal Investigators and Employees

FROM:            Nelson Sakamoto

                         Director of Human Resources 

SUBJECT:    Required Training: OSHA Hazard Communication Standard 2012 

The U.S. Occupational Safety and Health Administration has required all employees, as defined by OSHA’s Hazard Communication Standard 2012, to be trained on all new label elements and Safety Data Sheets (SDS) by December 1, 2013. OSHA’s HCS 2012 has been created to directly align with the Global Harmonization System (GHS) produced by the United Nations. Please see the definition of “Employee” below:   

Employee: means a worker who may be exposed to hazardous chemicals under normal operating conditions or in foreseeable emergencies. Workers such as office workers or bank tellers who encounter hazardous chemicals only in non-routine, isolated instances are not covered.

All RCUH Employees: If you have not yet completed the GHS training, please complete the GHS training (approximately 30 minute online training) by following the link to our GHS training module below:

GHS Training Link: https://www.brainshark.com/zurich/hazcon2012employee 

Please complete the online GHS training by April 7, 2014. Upon completion of the online training, participants will receive a certificate of completion via email. Please submit a copy of the GHS certificate of completion to Elmer “Tahi” Lim via scan and email to [email protected].

TIAA-CREF Individual Retirement Counseling

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

  • Setting realistic goals for key life events and retirement
  • Reviewing your investment mix and strategy
  • Selecting your TIAA-CREF options
  • Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates

Location

Times

March 19, 2014

UH Maui College, Laulima 225 – Maui

9:00am – 4:00pm

April 1-4, 2014

Institute for Astronomy, Room 131 – Hilo

9:00am – 4:00pm

 

To schedule an appointment, please use our secure Web site at: 

http://www.tiaa-cref.org/schedulenow 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

TRAINING – RCUH EEO & Sexual Harassment Prevention Training Session UH Manoa

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors at UH Manoa.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every two years.

 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory

behavior is critical in today’s world.

 

 

Policies:

 

3.110 RCUH Equal Employment Opportunity Policy

 

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE

 

* Supervisors MUST attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

 

 

UH MANOA

 

DATE:               Thursday, March 20, 2014

 

TIME:                9:00AM-11:00AM (Employees and Supervisors)

 

                          11:00AM-12:00PM (continue with Supervisors only*)

 

LOCATION:     UH Manoa, Kuykendall Auditorium

 

 

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

 

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact Evelyn Moss at (808) 956-6965 or email [email protected] at least one week prior to the session.

RCUH Timesheet for March 1-15, 2014 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the March 1-15, 2014 Timesheet

 

PAYROLL Deadline is March 17, 2014 noon

 

Payday for this timesheet is March 21, 2014

 

Next Announcement: March 16 (March 16-31)

New Function in Create PO Beta Application

As part of our financial system modernization, as announced in our January 18, 2014 Current News, we have added a function in the “Create PO Beta” application.

 

 

  • Users will now be able to create a new vendor for the PO Beta form.

 

  • Easier to see error messages on the Vendor Registration.

 

  • Attachment function is now on vendor form, instead of a separate page.

 

 

In addition, based on feedback from many of you, additional modifications to the PO Beta application were made and include:

 

  • Vendor Search results will display a ‘max results reached’ message to inform the user that there are too many results to display and that they would need to enter more for their search.
  • For those with default information (like shipping address) set up for their username, the PO Beta form will pull that information in.

  • ‘Back to RCUH Portal’ and ‘Logout’ links were added to the Beta forms to help users go straight to the RCUH Portal Page or log out, respectively.

  • ‘Cancel’ button was added to the bottom to allow users to leave the PO Beta form.

If you haven’t yet used the “Create PO Beta”, we encourage you to do so.  We are confident you will find it easy to use.

 

 

 

We hope you find this new feature helpful.  Please continue to provide us with feedback ([email protected]).  Thank you!

 

Elimination of Duplicate Vendor Records

On Wednesday, February 19, 2014, we will be purging from our system duplicate vendor records containing the same name and address.  If you are unable to locate a vendor record that you have used in the past, please be assured that there is a usable vendor record in our system that has the same exact information.

 

 

If you have any questions, please contact RCUH Fiscal Services at [email protected].   Thank you.

 

UPDATED FISCAL YEAR July 1, 2013-June 30, 2014 RCUH Fringe Benefit Schedule

 

TO:                  Principal Investigators and Fiscal Officers

 

FROM:             Nelson Sakamoto, Director of Human Resources

 

SUBJECT:         Updated FY July 1, 2013 – June 30, 2014 RCUH Fringe Benefit Schedule

 

 

There are changes to our Fringe Benefits table effective February 16, 2014: 

  • Unemployment Insurance from 0.60% to 1.25%
  • The other change is the Annual Maximum for FICA from $113,500 to $117,000.
  • Changes to eligibility and coverage of sick leave accruals, vacation leave accruals, and Group Insurance Life, LTDI, LTC benefits. 

For further details, please see RCUH Policy 3.510 RCUH Fringe Benefit Schedule.