The Internal Revenue Service (IRS) announced that the cost of living adjustments for transit and parking benefits have changed effective January 1, 2014.  The following are the changes: 

	2013 Maximum	2014 Maximum
Transit (Bus Pass) Benefit	$230.00 per month	$130.00 per month
Parking Benefit	$245.00 per month	$250.00 per month

 

For taxable years beginning in 2014, the monthly maximum under § 132(f)(2)(A) regarding the aggregate fringe benefit exclusion amount for transportation in a commuter highway vehicle and any transit (bus) pass is $130.00. The monthly maximum under § 132(f)(2)(B) regarding the fringe benefit exclusion amount for qualified parking is $250.00. 

Current employees with the Parking Benefit below the $250.00 maximum per month are able to increase their contributions at any time.  If interested, please complete the RCUH Pretax Transportation Expense Reimbursement Account Enrollment Change (B-12) Form and submit it to RCUH, via scan/email to [email protected], a month (30 days) prior to the effective date of coverage.

For more information, please visit the IRS website at www.irs.gov.  If you have any questions regarding the enrollment process, please contact our Benefits Department at [email protected].

Related Policy/Form:

Policy I. Addendum to the 3.530 RCUH Flexible Spending Plan

 

RCUH Pretax Transportation Expense Reimbursement Account Enrollment/Change (B-12) Form

ATTENTION:  Regular status employees 50-100% FTE

If you are currently participating in RCUH’s Group Retirement Annuity (GRA) and/or Supplemental Retirement Annuity (SRA) plans administered through TIAA-CREF OR if you are interested in enrolling into a TIAA-CREF SRA plan, the RCUH Human Resources Department is now coordinating one-hour Individual/Employee Retirement Counseling Sessions with TIAA-CREF.  During these meetings, you will be able to discuss your personal financial/retirement goals with a TIAA-CREF Financial Consultant, on a free and confidential basis.

A TIAA-CREF representative will be able to assist you with planning for your retirement goals, including:

• Setting realistic goals for key life events and retirement
• Reviewing your investment mix and strategy
• Selecting your TIAA-CREF options
• Learning about TIAA-CREF retirement income flexibility 

For employees unfamiliar with the SRA plan, it is considered a 403(b) tax-deferred annuity plan which allows an employee to make contributions via payroll deduction from his/her pre-tax earnings towards an individual retirement plan (i.e., SRA) through our third party administrator, TIAA-CREF.  Enrolling or making changes to your SRA election may be done at any time during the year. For more information about the GRA and SRA plans, please go to our website, www.rcuh.com and review the RCUH Retirement Plans Policy (3.560).

We have reserved the following dates and times for Individual Sessions:

Dates	Location	Times
February 11-13, 2014	John A. Burns Hall Room 3028 – Honolulu 1601 East-West Rd. Honolulu, HI  96848	9:00am – 4:00pm
February 27, 2014	Kauai Community College, OSC 207 – Lihue	9:00am – 4:00pm
February 28, 2014	Kauai Community College, WELD 2-101 – Lihue	9:00am – 4:00pm

 

To schedule an appointment, please use our secure Web site at: 

http://www.tiaa-cref.org/schedulenow 

If you have questions or are unable to schedule an appointment online, please call our Service and Scheduling Group at 800-732-8353 Mon-Fri 6am – 2pm Hawaii time.

The following changes will be in effect starting from the 2/01 – 2/15/14 pay period:

 

(1)         RCUH Payroll will no longer require the following by the payroll deadline:

 

 

·         Employee Time/Leave Certification Forms (“paper timesheets”) for all sick leaves

 

·         Doctor’s Notes for sick leave of 5 consecutive days or more

 

·         Employee Time/Leave Certification Forms for Leave without Pay

 

 

Timesheets and supporting documentation for sick leave of 5 consecutive days or more are still required by policy and MUST be submitted to the Principal Investigator and/or Project Administrator for their review and files.  They no longer need to be submitted to RCUH Payroll unless required.

 

 

RCUH employees must still adhere to all requirements specified in the RCUH policies.

 

 

Employee Time/Leave Certification Forms  are still required to be submitted to RCUH Payroll by the payroll deadline for:

 

·         Family Leave

 

·         Worker’s Comp

 

·         Military Leave (attach Military Orders)

 

·         Jury Duty Leave (attach Certificate of Jury Duty)

 

·         Parent-Teacher Conference (attach RCUH Form B-1 – Request Form for Approval of Paid  Leave to Attend Parent-Teacher Conference)

 

·         Bereavement Leave (note relationship of deceased)

 

 

 

(2)         Changes to the vacation and sick leave policies include eliminating the restriction that leaves accrued during authorized RCUH leaves with pay cannot be used until the employee returns to work.   As of the 2/01 – 2/15/14 pay period:

 

 

 

·         All eligible vacation and sick leave hours earned while at work or on authorized RCUH leaves that are shown on the online timesheet may now be used (unless adjustments or payouts are pending).

 

 

 

·         All Leave without Pays should be posted on the online timesheet since available vacation hours can now be exhausted.

 

 

 

Should you have any questions, please feel free to contact the RCUH Payroll staff at [email protected].   Questions regarding RCUH policies should be addressed to Nelson Sakamoto ([email protected]) or Renee Doi ([email protected]).

TO: ALL RCUH EMPLOYEES WITH 2013 WAGES

 

The Wage and Tax Statement (W-2) forms for the 2013 tax year have been completed.

 

 

 

Employees who submitted consent for an electronic W-2:

 

 

 

Your 2013 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com:

 

 

 

Employee Self Service > User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms

 

 

 

If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser allows our website “https://hrweb.rcuh.com.”

 

 

 

For employees who did NOT consent for an electronic W-2:

 

 

 

A paper W-2 form will be mailed to your current mailing address on record on Friday, January 24, 2014.

 

 

 

If you do not receive your W-2 within a reasonable time, please contact us at [email protected].

 

 

 

Mahalo!

 

RCUH Payroll Staff

TO:      RCUH Employees Who Have Not Yet Consented to Receive Electronic W-2 Forms

 

This is a final reminder that the deadline to consent for Electronic W-2 Form is Monday, January 20, 2014.

 

Electronic W-2:  The RCUH provides our employees with an electronic W-2 form for your 2013 tax filing on the RCUH Employee Self-Service (ESS) system.  RCUH’s ESS/Electronic W-2 application provides you with a secure and convenient way to receive your 2013 Wage and Tax Statement.

 

Interested in receiving an Electronic W-2?  Follow these instructions: 

If you have already submitted your consent in previous years, you do not need to submit again.  If you do not consent by January 20, 2014, or have withdrawn your consent, a paper W-2 form will be mailed to your mailing address on record

 

1)    Provide consent on the RCUH Employee Self-Service (ESS) system:

(a)  Click, or control-click on the link https://LinktoConsent      OR

(b)  Access the RCUH ESS system at www.rcuh.com  and click on the Employee Self-Service link  > Payroll and Compensation > W-2/W-2c Consent Form

 

2)    Confirmation of your consent or withdrawal of consent will be sent to your primary email address on record.

3)    We will notify you by email when your electronic W-2 form is available (currently scheduled for Friday, January 24, 2014).

 

If you have any questions, please contact the RCUH Payroll staff at [email protected].

 

Mahalo!

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

                                                

 

Click here for the January 16-31, 2014 Timesheet

 

PAYROLL Deadline is February 3, 2014 noon

 

Payday for this timesheet is February 7, 2014

 

 

 

Next Announcement: February 1 (February 1-15)