Author: Lindy Higa

TRAINING – RCUH EEO & Sexual Harassment Prevention Training Session in Hilo and Maui

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors in Hilo and Maui.  RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

Policies:

3.110 RCUH Equal Employment Opportunity Policy

3.120 RCUH Sexual Harassment

 

TRAINING SESSION DATE:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

HILO

DATE:              Friday, July 26, 2013

TIME:              9:00am – 11:00am (employees, supervisors)

                         11:00am – 12:00pm (continue with supervisors only*)

LOCATION:     UH Hilo, Campus Center 301

MAUI

DATE:             Friday, August 2, 2013

TIME:             9:00am-11:00am (employees and supervisors)

                        11:00am – 12:00pm (continue with supervisors only*)

LOCATION:   UH Maui College, Laulima Room 225

 

To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.  If you are a current employee, log on to Employee Self Service to select training.

 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.

Cash Advance Request Form (for research activity conducted in foreign countries)

When research activity is conducted in remote areas of certain foreign countries, normal procurement processes (eg, issuing purchase orders or paying vendors by RCUH check) may not be feasible.  Certain fiscal administrators expressed a need for guidance in requesting a cash advance and the documentation required to clear an advance.  It became evident that there is a need for a policy to address not just cash advances, but global research activities in its entirety.

 

Since it will likely take some time for UH to develop a policy for global research activities and then for RCUH to tie in a policy for cash advances, we developed interim guidelines and a cash advance request form to assist fiscal administrators and project staff in requesting cash advances. The form can be found in the Attachments Index (Attachment 48) of the Procurement section of our policies and procedures.

Please call 808-956-3608 if you have any questions.

FINANCIAL SYSTEM PROCESSING NOW AVAILABLE


The RCUH fiscal year-end processing has been completed. You may now approve purchase orders and payment documents online. The first check run for fiscal year 2014 will be on Wednesday, July 3, 2013 at 4:00 PM.

 

 

 

Reminder: Service dates are required for all payment transactions through Thursday, August 15.  For payments processed after August 15 which amount to $10,000 or more with service dates of June 30 or prior, please complete the attached worksheet and forward to Liane Murai ([email protected]) via email attachment by Monday, August 19.  Please see the May 15, 2013 General News item for details.

 

Survey on UH KFS and RCUH Financial System

TO:  RCUH Financial System Users

 

 

RCUH is evaluating whether it should replace its current financial system with UH’s Kuali Financial System (KFS). We have developed a survey to obtain your feedback on your experience with KFS and the RCUH Financial System.  While the survey may appear rather lengthy, our goal is to obtain complete and meaningful input. We estimate that the survey will take 10 to 15 minutes to complete.

 

 

The survey is being sent via email to several listserve groups.  We are also making the survey available here and welcome all users’ input (by July 31, 2013 please).  The link below will take you to the survey.  

 

 https://www.surveymonkey.com/s/8DXQY82

 

Thank you in advance for your time and input.

 

TRAINING: RCUH Financial Portal (Purchasing and Payment System) June & July 2013

The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”.  This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:

 

 

 

1.       Introduction to the RCUH Purchasing and Payment System

 

2.       Navigating the RCUH Web Purchasing and Payment System

 

3.       Purchase Orders (POs)

 

4.       Purchase Order Change Forms (POCFs)

 

5.       Searching/Adding New Vendors

 

6.       Authorization for Payments (AFPs)

 

7.       Reimbursements for Cash Purchases

 

8.       Personal Automobile Mileage Reimbursements

 

9.       Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)

 

 

Training Schedule

 

UH MANOA

 

Monday, July 8, 2013

 

9:00 am – 12:00 pm

 

UH Manoa Campus, Shidler College of Business Room E-102

 

RSVP by July 3

 

 

 

MAUI

 

Wednesday, July 17, 2013

 

9:00 am – 12:00pm

 

UH Maui College, Laulima Room 226

 

RSVP July 10, 2013

 

 

 

HILO

 

July session TBD

 

 

 

KAUAI

 

Tuesday, July 2, 2013

 

9:00 am – 12:00 noon

 

Kauai Community College, Business Department Room 110

 

RSVP by June 25

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

 

 

RCUH Timesheet for July 1-15, 2013 pay period

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

                                                

Click here for the July 1-15, 2013 Timesheet

PAYROLL Deadline is July 16, 2013, noon

Payday for this timesheet is July 22, 2013

 

Next Announcement: July 16 (July 16-31)

TRAINING: CPR, AED, & First Aid (August and September)

 

Would you know what to do in a cardiac, breathing or first aid emergency?  Our CPR/AED/ First Aid course teaches you the skills needed to save a life.

 

 

 

Course length: 6.5 hours

 

 

 

2 years certification

 

 

 

First Aid: Learn how to respond to common first aid emergencies, including burns; cuts; head, neck and back injuries and more

 

 

 

CPR/AED: Learn how to respond to cardiac and breathing emergencies in Adults, including the use of automated external defibrillators (AED).

 

 

 

Training Schedule

 

Hilo (This training session is full.  Please contact Ryan Yonamine at [email protected] for more information)

 

Friday, August 2, 2013

 

8:00am – 3:00pm 

 

IFA Room 131

 

RSVP 07/26/13 

Maui

Friday, August 30, 2013

8:00am – 3:00pm

Laulima Room 225

RSVP 08/23/13

Oahu

TBD

 

 

 

Seating is limited.  To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.

 

 

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

Collection of IRS Forms W-8, W-9, or UH WH-1 to be Implemented

In the next few months, RCUH will be embarking on a vendor file “clean-up”.  Improvements are planned for the on-line vendor registration form.  RCUH will also begin requiring users to attach a W-8, W-9 or UH WH-1 form before a new vendor record can be created.  This will provide us with the necessary information to meet IRS reporting requirements.

Although we do not have an exact implementation date, we wanted to give our users a “heads up” on the planned changes.  More details will be forthcoming.

Your assistance and cooperation will be needed in order for the integrity of the RCUH vendor file to be maintained.  Thank you very much.

2013 Pay Award/Personnel Action Form (PA/PAF) Now Available Online

TO:                  Principal Investigators of RCUH Regular Status Employees

 

FROM:            Nelson Sakamoto

                        Director of Human Resources

  

If you have submitted the Annual Performance Evaluations for your employees, the Pay Award/Personnel Action Form (PA/PAF) is now available on the Human Resources Administrative Management Portal (HR AMP). 

 

To view how to initiate the PA/PAF via HR AMP, click here.

 

For instructions on how to complete and submit the PA/PAF, click here.

 

PA/PAF Deadline for Pay Awards Submission for July 1, 2013 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than July 9, 2013.  Your employees will receive either their Pay Adjustment or Lump Sum by the July 22, 2013 payday. 

 

PA/PAF Deadline for Pay Awards Submission for October 1, 2013 Effective Date: Principal Investigators and Fiscal Authorities must submit their online PA/PAF no later than October 9, 2013.  Your employees will receive either their Pay Adjustment or Lump Sum by the October 22, 2013 payday.