Effective 7/1/13, termination dates will be reflected on the BSR. In accordance with UH APM 8.931, Revolving Fund Accounts must be renewed prior to termination dates and service orders be processed to close inactive accounts.
Please contact Jennifer Chang at [email protected] or (808) 988-8341 if you have any questions.
Due to the July 4th holiday, the payroll deadline for the 6/16 – 6/30/13 pay period will be moved up from 12:00 noon to 10:00am on Monday, July 1, 2013.
The online timesheet will be available from 8:00am on Thursday, June 27th through 10:00am on Monday, July 1st. Please submit your online timesheets during this period.
Should you have any questions or concerns, please email us at [email protected].
Volume 16, Issue 5
June 22, 2013
RCUH EEO & SEXUAL HARASSMENT PREVENTION TRAINING SESSION
RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu. RCUH requires EEO and Sexual Harassment Prevention Training for all employees every 2 years.
The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process. These policies apply to all employees and will provide you with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment. Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.
Policies:
3.110 RCUH Equal Employment Opportunity Policy
TRAINING SESSION DATE:
*Supervisors must attend session for employees. Employees will be dismissed and Supervisor session will begin after a 5 minute break.
DATE: Tuesday, June 25, 2013
TIME: 9:00am – 11:00am (employees, supervisors)
11:00am – 12:00pm (continue with supervisors only*)
LOCATION: UH Manoa Campus, Kuykendall Auditorium (Room 101)
To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page. If you are a current employee, log on to Employee Self Service to select training.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the session.
RCUH-PRETAX TRANSPORTATION & TRANSIT/BUS PASS BENEFIT
RCUH has recently changed its process for the RCUH Pretax Transportation Benefit – Transit (Bus Pass) Expense only for all RCUH Regular 50%-100% FTE Employees. Attached below is the revised form that will now be used moving forward for all RCUH Pretax Transportation Benefits. Effective July 1, 2013, the process for transit will be the same as for parking and vanpool expenses.
· Already enrolled in the RCUH Pretax Transit Benefit?
o You do not need to re-submit the attached form if you want to continue.
o Effective July 1, 2013, you must now purchase the bus pass vouchers on your own located at any of the following locations:
§ Foodland Stores (Oahu)
§ Hawaii Pacific University Book Store
§ Chit Chat Store – Bishop Square
*Instructions are also on the attached form.
o Complete the transit/parking claim form. The claim form may be obtained at: www.nbsbenefits.com
o Submit copies of your receipts or documentation for eligible expenses to the claim form. Email, fax, or mail, your claim to NBS.
§ Email: [email protected] (PDF, TIFF or JPEG files only)
§ FAX: (800) 478-1528 (toll free)
§ Mail: National Benefit Services, LLC
P.O. Box 6980,
West Jordan, UT 84084
IMPORTANT DATES TO REMEMBER (JULY 2013)
|
7/1/13 |
Payroll Deadline Noon |
|
7/4/13 |
Holiday – Independence Day |
|
7/5/13 |
Pay Day |
|
7/5/13 – 7/9/13 |
HR AMP Web Time Preview #1 |
|
7/9/13 |
PAF Deadline |
|
7/10/13 |
HR AMP Deadline |
|
7/10/13 – 7/11/13 |
HR AMP Web Time Preview #2 |
|
7/11/13 – 7/18/13 |
ESS Blackout Period |
|
7/12/13 – 7/16/13 |
HR AMP Web Time Reporting Period |
|
7/16/13 |
Payroll Deadline Noon |
|
7/22/13 |
Pay Day |
|
7/23/13 – 7/25/13 |
HR AMP Web Time Preview #1 |
|
7/25/13 |
PAF Deadline |
|
7/26/13 |
HR AMP Deadline |
|
7/26/13 – 7/29/13 |
HR AMP Web Time Preview #2 |
|
7/29/13 – 8/5/13 |
ESS Blackout Period |
|
7/30/13 – 8/1/13 |
HR AMP Web Time Reporting Period |
IMPORTANT DATES TO REMEMBER (AUGUST 2013)
|
8/1/13 |
Payroll Deadline Noon |
|
8/7/13 |
Pay Day |
|
8/7/13 – 8/11/13 |
HR AMP Web Time Preview #1 |
|
8/9/13 |
PAF Deadline |
|
8/12/13 |
HR AMP Deadline |
|
8/12/13 – 8/13/13 |
HR AMP Web Time Preview #2 |
|
8/13/13 – 8/20/13 |
ESS Blackout Period |
|
8/14/13 – 8/19/13 |
HR AMP Web Time Reporting Period |
|
8/16/13 |
Holiday – Statehood Day |
|
8/19/13 |
Payroll Deadline Noon |
|
8/22/13 |
Pay Day |
|
8/22/13 – 8/26/13 |
HR AMP Web Time Preview #1 |
|
8/26/13 |
PAF Deadline |
|
8/27/13 |
HR AMP Deadline |
|
8/27/13 – 8/28/13 |
HR AMP Web Time Preview #2 |
|
8/28/13 – 9/4/13 |
ESS Blackout Period |
|
8/29/13 – 9/3/13 |
HR AMP Web Time Reporting |
TIMESHEETS FOR THE MONTH OF MAY-JUNE
July 1-15, 2013
July 16-31, 2013
August 1-15, 2013
August 16-31, 2013
PRINCIPAL INVESTIGATOR’S CORNER:
2012-2013 RCUH ANNUAL PERFORMANCE EVALUATIONS
All Principal Investigators/Supervisors can start to fill out the Performance Evaluations (Short Form or Long Form) for their respective employees. Pay Guidelines have been published on “Current News” on our RCUH homepage. All Performance Evaluations are due on Monday, June 24, 2013.
IMPORTANT DATES
June 25, 2013 Earliest day the Online PA/PAF is available
July 9, 2013 Deadline for PA/PAF online submission for effective date 7/1/13
October 9, 2013 Deadline for PA/PAF online submission for effective date 10/1/13
The deadline for submission of Annual Performance Evaluations is Monday, June 24 no later than 4:00 pm to the RCUH Human Resources Department.
For more information, please read the June 14, 2013 Current News article, 2013 Pay Award Guidelines & Implementation Process.
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)
Training Schedule
UH MANOA
Monday, July 8, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by July 3
MAUI
Wednesday, July 17, 2013
9:00 am – 12:00pm
UH Maui College, Laulima Room 226
RSVP July 10, 2013
HILO
July session TBD
KAUAI
Tuesday, July 2, 2013
9:00 am – 12:00 noon
Kauai Community College, Business Department Room 110
RSVP by June 25
Seating is limited. To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
June 19, 2013
MEMORANDUM
TO: Principal Investigators and Fiscal Officers
FROM: Nelson Sakamoto, Director of Human Resources
SUBJECT: FY July 1, 2013 – June 30, 2014 RCUH Fringe Benefit Schedule
There will be no changes to the RCUH Fringe Benefit Schedule effective for Fiscal Year 7/01/13 – 6/30/14.
For further details, please see RCUH Policy 3.510 RCUH Fringe Benefit Schedule.
RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH HR AMP System
2. Navigating the RCUH HR AMP System
3. Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees
4. Initiating Position Requests (Regular Employees)
5. Processing Payroll/Time Reporting
6. Project Number Changes & Vacation Transfer/Payout Actions
7. Changing Employee’s Full-Time/Part-Time Status (FTE Changes)
8. Terminating Employees
Training Schedule
UH MANOA
Monday, July 8, 2013
1:00 pm – 4:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by July 3
MAUI
Wednesday, July 17, 2013
1:00 pm – 4:00 pm
UH Maui College, Laulima Room 226
RSVP by July 10, 2013
HILO
July TBD
KAUAI
Tuesday, July 2, 2013
1:00 pm – 4:00 pm
Kauai Community College, Business Department Room 110
RSVP by June 25
Seating is limited. To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click here for the June 16-30, 2013 Timesheet
PAYROLL Deadline is July 1, 2013, noon
Payday for this timesheet is July 5, 2013
Next Announcement: July 1 (July 1-15)
The RCUH Purchasing and Payments System training will assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Purchasing and Payment actions via the RCUH Web System. During this 3-hour Purchasing and Payment training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH Purchasing and Payment System
2. Navigating the RCUH Web Purchasing and Payment System
3. Purchase Orders (POs)
4. Purchase Order Change Forms (POCFs)
5. Searching/Adding New Vendors
6. Authorization for Payments (AFPs)
7. Reimbursements for Cash Purchases
8. Personal Automobile Mileage Reimbursements
9. Travel Requests and Travel Completion Reports (Same-Day Interisland Travel)
Training Schedule
UH MANOA
Monday, July 8, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by July 3
MAUI
TBD
If you are interested in attending this training, please mail [email protected]
HILO (CANCELLED)
Monday, June 17, 2013
July session TBD
KAUAI
Tuesday, July 2, 2013
9:00 am – 12:00 noon
Kauai Community College, Business Department Room 110
RSVP by June 25
Seating is limited. To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.
RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:
1. Introduction to the RCUH HR AMP System
2. Navigating the RCUH HR AMP System
3. Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees
4. Initiating Position Requests (Regular Employees)
5. Processing Payroll/Time Reporting
6. Project Number Changes & Vacation Transfer/Payout Actions
7. Changing Employee’s Full-Time/Part-Time Status (FTE Changes)
8. Terminating Employees
Training Schedule
UH MANOA
Monday, July 8, 2013
9:00 am – 12:00 pm
UH Manoa Campus, Shidler College of Business Room E-102
RSVP by July 3
MAUI
TBD
If you are interested in attending this training, please mail [email protected]
HILO (CANCELLED)
Monday, June 17, 2013
July session TBD
KAUAI
Tuesday, July 2, 2013
1:00 pm – 4:00 pm
Kauai Community College, Business Department Room 110
RSVP by June 25
Seating is limited. To sign up for training, click on RCUH Training Enrollment located on the RCUH home web page.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.