Author: Lindy Higa

PAYROLL DEADLINE TODAY – 2:00PM

 

Our rcuh.com email was down earlier today and has just come back in operation. 

 

 

 

Due to the email problem, the RCUH payroll deadline for pay period ending 7/15/12 has now been extended until 2:00pm.  Please be sure to submit your online timesheets on the RCUH Human Resources Administrative Management Portal (HR AMP) by 2:00pm.  The link to the HR AMP is below:

 

 

 

https://hrportal.rcuh.com/faces/pages/login.jspx

 

 

 

Should you have any questions or need assistance, please email us at [email protected].  Or you may call Gary Miyashiro at (808)956-7624, Lisa Jeung at (808)956-6722 or JoAnn Yamamoto at (808)956-7239.

 

 

 

We sincerely apologize for the inconvenience that this email problem has caused.

 

TRAINING: RCUH Human Resources Portal (HR AMP) August 2012

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course”. This training is designed to equip project support staff with the basic knowledge and skills to initiate Human Resources actions via the RCUH Web System. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

  1. Introduction to the RCUH HR AMP System
  2. Navigating the RCUH HR AMP System
  3. Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees
  4. Initiating Position Requests (Regular Employees)
  5. Processing Payroll/Time Reporting
  6. Project Number Changes & Vacation Transfer/Payout Actions
  7. Changing Employee’s Full-Time/Part-Time Status (FTE Changes)
  8. Terminating Employees

Training Schedule

 

UH MANOA

Thursday August 2, 2012

1:00 pm – 4:00 pm

UH Manoa, Shidler College of Business Room E-102

RSVP by July 26, 2012

Friday, August 10, 2012

1:00 pm – 4:00 pm

UH Manoa, Shidler College of Business Room E-102

RSVP by August 3, 2012

UH KAKAAKO (JABSOM)

Wednesday, August 22, 2012

9:30 am – 12:30 pm

UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D

RSVP by August 15, 2012

MAUI

Friday, August 3, 2012

1:00 pm – 4:00 pm

UH Maui College Laulima Room 226

RSVP by July 27, 2012

HILO

Thursday, August 9, 2012

1:00 pm – 4:00 pm

UH Hilo Library Computer Room LRC 359

RSVP by August 2, 2012

Seating is limited.  Please RSVP your attendance to Leah Taylor at [email protected].  Please provide your name, title, program name, e-mail address, and which session you want to attend.  Training materials will be emailed to attendees prior to the session. 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

Certificate of Vendor Compliance

TO: UH Principal Investigators / Designated University Officials / Other Project Personnel

 

RCUH is NOT required to comply with HRS §103D-310(c) by obtaining a Certificate of Vendor Compliance for purchases $2,500 or more.  RCUH is exempt from Chapter 103D.

 

In accordance with HRS §103-53, a tax clearance from the State of Hawaii Department of Taxation (DOTAX) and the Internal Revenue Service (IRS) is required for all contracts $25,000 or more.  Please refer to our Policies and Procedures 2.218 Tax Clearance for further information and guidance.

Financial System Processing Now Available

The RCUH fiscal year-end processing and system conversion has been completed. You may now approve purchase orders and payment documents online. The first check run for fiscal year 2013 will be on Monday, July 9, 2012 at 4:00 PM.


For more information on the system conversion related to the UH Kuali Implementation, please refer to the UH Kuali Implementation News section on our homepage. Should you have any questions or comments, please contact Maile Brooks at 988-8340 or [email protected].

 

Budgets and Insufficient Funds – Applicable to Federal and Private FREDI Accounts Only

RCUH purchasing and payment transactions for Federal and Private FREDI accounts cannot be approved if they do not pass the fund balance check.  The account budget must first be established in KFS.  Once the budget is established in KFS, the account information will be sent from KFS to RCUH during the nightly FREDI batch process.  Users should be able to approve purchasing and payment transactions the following business day.

ORS has manually uploaded budgets for these accounts via the Single Sided Budget Adjustment eDoc in KFS.  This document will route to the fiscal officer for approval and the budget will be established in KFS after the eDoc has been fully approved.

 

RCUH Human Resources Department Moving

On July 27, 2012, the RCUH Human Resources Department will be located on the 4th floor of the John A Burns Hall at the East West Center.  Please update your records.  Our new office and mailing address will be:

 

RCUH Human Resources

John A. Burns Hall, 4th Floor

1601 East West Road

Honolulu, Hawaii 96848

 

In order to complete the move to our new office, we will be closing on Friday, July 20 and will resume our support to all on Friday, July 27.   We appreciate your patience and understanding during this period.  We will provide as much assistance as we can during our move.  Staff will periodically monitor their emails so the preferred method to communicate with us is by email since some of our phones may not be set up.

 

The mail slots at the Human Resources Department at Sakamaki D100 will be relocated to the RCUH Disbursing/Purchasing Office at Sakamaki C200 on Friday, July 20.  

 

 

Hawaii Labor Laws Posters

 

July 6, 2012

MEMORANDUM                                                                                         

 

 

 

TO:                 All Principal Investigators & Project Administrators

 

 

 

FROM:           Nelson Sakamoto

 

                        Director of Human Resources

 

 

 

SUBJECT:    Hawaii Labor Laws Posters

 

 

 

 

 

The State of Hawaii’s Department of Labor & Industrial Relations (DLIR) is reminding all Hawaii employers to ensure they have all legal employment law posters on their company’s bulletin board.  DLIR has provided an option of posting an all-inclusive poster or posters of each law.  To obtain these posters for free, the DLIR has provided two URLs for you to download these posters: http://hawaii.gov/labor/official-labor-law-poster. 

 

 

 

Poster(s) covers the following laws:

 

Disability Compensation Law

 

Laws Prohibiting Employment Discrimination

 

Military Leave

 

Occupational Safety & Health Laws

 

Required Notice to Dislocated Workers/Plant Closings

 

Unemployment Insurance Law

 

Wage & Hour Laws

 

Whistleblower Protection Law

 

 

 

For Federal Labor Laws you may obtain the applicable poster at the following URL:

 

http://www.dol.gov/oasam/boc/osdbu/sbrefa/poster/matrix.htm

 

 

 

Please ensure you have these Federal and State labor law posters displayed in an appropriate location.

 

 

 

RCUH-Kuali Conversion Informational Session Schedule

RCUH would like to present an informational session on the changes made to the RCUH online portals in order to maintain consistency with the newly implemented Kuali Financial System.

 

This session is targeted for current RCUH users who are already familiar with RCUH’s Financial Portal (Purchasing and Payments) and Human Resources Portal (HR AMP).  Training curriculum for new RCUH users is being developed and scheduled for late July/early August.

 

The purpose of this session is to introduce the RCUH-based changes of the RCUH online portals, such as the addition of new sub-fields.   We will not be covering the changes that affect UH’s transition from FMIS to KFS.

 

In addition, this informational session is for project users who initiate requests via RCUH’s online portals.  This session will not cover the role of the Administrative Officers/Fiscal Officers. 

 

The RCUH-Kuali Conversion informational sessions are detailed below;

 

Location: UH Manoa campus, Kuykendall Auditorium

Date: Wednesday, July 18, 2012

Time: 10:00 am – 11:00 am

 

Location:  UH Hilo campus, Library LRC 359

Date: Friday, July 20, 2012

Time: 10:00 am – 11:00 am

 

If you are interested in attending the RCUH-Kuali conversion informational session, please email Leah Taylor at [email protected] to register.  Please include your name, position title, project/program name, email address and the session you would like to attend. 

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

New KFS Object Codes – Applicable to UH Federal & Private FREDI Accounts Only

This is a reminder that some FMIS object codes have been deleted and new KFS codes have been established.  Only valid KFS codes will be permitted on new RCUH encumbrances and direct payment documents when RCUH re-opens for business beginning July 9, 2012.

 

Below is an example of changes in the UH’s property object code range.  The new property codes utilize a 3-digit + Alpha suffix format.  The suffix represents the property’s ownership.   The table lists the “most frequently used” FMIS property codes and the new KFS codes that are replacing the old code.   

 

 

Old FMIS Code

Deleted

 

New KFS Code

 

If Agency owned

 

If Federal owned

 

If UH owned, 

F-funded

 

If UH owned

7625

762+suffix

762A

762F

762G

762U

7700

770+suffix

770A

770F

770G

770U

7710

770+suffix

770A

770F

770G

770U

7720

770+suffix

770A

770F

770G

770U

7730

770+suffix

770A

770F

770G

770U

7759

 

776A

776F

 

 

7780

770+suffix

770A

770F

770G

770U

7789

 

 

 

775G

775U

7799

772+suffix

772A

772F

772G

772U

7900

760+suffix

760A

760F

760G

760U

 

Please refer to KFS (kfs.hawaii.edu) for a complete listing of KFS object codes.  Please contact [email protected] if you have any questions.  Thank you.