In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the May 16-31 Timesheet
Payroll Deadline is June 1, 2012, 12noon
Payday for this timesheet is June 7, 2012
Next Announcement: June 1 (June 1-15 pay period).
In case you missed it, we have created a Kuali Implementation news section on our home page to keep you up to date on how the UH’s new Kuali Financial System will impact the RCUH financial system.
Here’s a re-posting of our initial announcement, with the addition of a short video message from RCUH Executive Director Michael Hamnett.
On July 1, 2012, the University of Hawaii will be implementing a new financial information system, the Kuali Financial System (KFS). Detailed information about the UH KFS project can be found at (http://www.hawaii.edu/kualifinancial/).
The RCUH financial system, including the web site Financial Portal and Human Resources Portal, will be modified to maintain compatibility with KFS. Details on the RCUH project and modifications will be provided on our website.
Any comments or questions may be sent to [email protected].
We appreciate your cooperation and assistance as we work on the system modifications.
Users are advised NOT to create new purchase order and payment documents that cannot be approved by the RCUH year-end deadline of 12:00 noon on June 29, 2012. Users should wait until the RCUH financial system reopens for fiscal year 2013 in July 2012.
We appreciate your cooperation and assistance. Please send comments or questions to [email protected].
May 14, 2012
MEMORANDUM
TO: Principal Investigators & Fiscal Officers
FROM: Nelson Sakamoto
Director of Human Resources
SUBJECT: FY July 1, 2012 – June 30, 2013 RCUH Fringe Benefits Schedule
Effective July 1, 2012 the RCUH Fringe Benefits Schedule will reflect the following changes:
Please plan accordingly for these changes. For further details see RCUH Policy #3.510 RCUH Fringe Benefits Schedule. All fringe benefit rate changes will be reflected in the July 1-15, 2012 pay period.
Our 3rd and final Open Enrollment Session was today, from 1:00 P.M to 3:00 P.M. For those of you that were not able to attend any of the scheduled Open Enrollment Sessions, we have the 1st Open Enrollment Session available for you to view via Video On Demand (link posted below).
Open Enrollment Session – May 2, 2012
**NOTE: The first 3-5 minutes can be skipped as this portion contains the UH ITS sound check.
Before watching the video please ensure that your computer has the following capabilities:
· Broadband connection (cable modem, DSL) or greater
· Internet Explorer 7+ or Safari 3+ are the preferred browsers
· Cookies need to be enabled
IMPORTANT REMINDERS 1
è DEADLINE: All Benefits Open Enrollment Forms must be received by Monday, May 21, 2012
è MAIL OR FAX FORMS TO:
RCUH — Human Resources Department
2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822
FAX #: (808) 956-5022
è QUESTIONS? Contact: Dayna Tsue
Phone: (808) 956-8953; E-Mail: [email protected]
Thank you to everyone who generously donated to the 2012 RCUH Annual Hawaii Food Drive. All of your contributions will help make a difference in another’s life.
We are creating an email list to send information to RCUH Users regarding RCUH website modifications for the upcoming UH Kuali Financial System conversion. We will also continue to post information on our web site under the UH Kuali Implementation section of our Current News.
An “RCUH User” is an individual who initiates financial transactions such as purchase orders and payment documents on the RCUH website.
Please email [email protected] to be added to the email notification list. Please enter “Email Notification Request” as your subject and include your name, department/college or project title, and phone number.
Former RCUH employees who have separated from service with the RCUH AND who have elected a distribution from their RCUH Group Retirement Annuity (GRA) plan (e.g., monthly retirement income, a lump sum withdrawal, etc.) MUST have experienced a “bona fide retirement” from the RCUH before they may considered for rehire with the RCUH, as required by the Internal Revenue Code [26 Code of Federal Regulations Sec. 1.401(a)-1(b)(1)(i), Sec. 1.401(a)(36)].
To assist programs (and former employees) in determining whether a “bona fide retirement” exists, we have established the following guidelines (see addendum to the RCUH 3.210 Employing People Through the RCUH policy for additional details and future reference).
|
Age Prior to Separation from Service or During Retirement |
Bona Fide Retirement Presumption / Break in Service Requirement |
|
Age 65 and older |
May be rehired at any time |
|
Ages 62-64 |
Must have a separation of Service of at least two (2) months |
|
Ages 59 ½ – 61 |
Must have a separation of Service of at least four (4) months with NO evidence of intention to rehire the employee at the time of separation |
|
Under Age 59 ½ |
Must have a separation of Service of at least six (6) months with NO evidence of intention to rehire the employee at the time of separation |
NOTE: Former employees who did not elect for a distribution from their GRA retirement plan benefits may be rehired at any time.
This policy addendum is effective May 1, 2012 but, in general, represents the pre-existing, informal policy of the RCUH. If you have any questions regarding this policy/addendum, please contact Jill Niitani at [email protected].
Effective May 1, 2012, the following additions will be made to the RCUH 3.640 Sick Leave Policy.
1. Medical/Dental Appointments: With their Principal Investigator’s approval, employees taking leave to attend their own medical appointments, such as doctor’s visits, dentist’s visits, and medical testing may charge their leave as Sick Leave (previously required to charge appointments to Vacation or Leave Without Pay). Doctor’s notes substantiating the medical appointments will be required. Reference 4)c) of the “Details of Policy” section.
2. Illness/Injury During Another Authorized Leave Period: Employees who are already on another authorized leave status (e.g., vacation) will be allowed to charge their leave (or a portion of their leave) as Sick Leave if the employee has a serious illness/injury requiring hospitalization (doctor’s/hospital certification confirming hospitalization will be required). Reference 10)d) of the “Details of Policy” section.
As stated, the above changes are effective May 1, 2012 (i.e., changes will NOT apply to leave taken prior to May 1, 2012). If you have any questions regarding this policy/addendum, please contact Jill Niitani at (808) 956-8376 or [email protected].
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the May 1-15 Timesheet
Payroll Deadline is May 16, 2012, 12noon
Payday for this timesheet is May 22, 2012
Next Announcement: May 16 (May 16-31 pay period).