May 2012

 

 

 

Drug Awareness

 

5/01/2012 – 8-10am, Hilo – Institute for Astronomy Building, Auditorium

 

 

 

Annual Performance Evaluation/pay adjustment

 

5/4/2012 – 9-11am, Maui College – Laulima 103

 

5/8/2012 – 9-11am, UH Manoa – Kuykendall Auditorium

 

5/11/2012 – 9-11am, Hilo – Institute for Astronomy Building, Auditorium

 

5/18/2012 – 9-11am, Kauai CC – One Stop Center Conference Room 207

 

5/22/2012 – 9-11am, JABSOM Kakaako – MEB 202

 

 

 

Please RSVP your attendance to Sharon Makabe at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

New Hire Orientation

 

5/4/2012 – 9-11am, Maui College – Laulima 101

 

5/11/2012 – 9-11am, Hilo – Institute for Astronomy Building, Rm 131

 

5/18/2012 – 9-11am, Kauai – One Stop Center Mtg Room 204

 

5/22/2012 – 1-3pm, JABSOM Kakaako – MEB 202

 

5/25/2012 – 9-11am, Hilo – Institute for Astronomy Building, Rm 131

 

 

 

Please RSVP your attendance to Sharon Vong at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

RCUH Financial Portal (Purchasing & Payment)    – All sessions CANCELLED

 

05/21/2012 – 9-12pm, UH Manoa –College of Business E-102

 

05/24/2012 – 9-12pm, UH Hilo Library – LRC 359

 

 

 

RCUH Human Resources Portal (HR AMP)     – All sessions CANCELLED

 

05/21/2012 – 1-4pm, UH Manoa –College of Business E-102

 

05/24/2012 – 1-4pm, UH Hilo Library – LRC 359

 

 

 

Please RSVP your attendance to Leah Taylor at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

 

June 2012

 

 

 

EEO/Sexual Harassment Prevention Training

 

6/8/2012 – 9-12pm, Hilo – Institute for Astronomy Building, Auditorium

 

6/15/2012 – 9-12pm, Maui College – Laulima 103

 

6/19/2012 – 9-12pm, UH Manoa – Kuykendall Auditorium

 

6/22/2012 – 9-12pm, Kauai CC – One Stop Center Conference Room 207

 

6/26/2012 – 9-12pm, JABSOM Kakaako – MEB 202

 

 

 

Please RSVP your attendance to Sharon Makabe at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

New Hire Orientation

 

6/1/2012 – 9-11am, Maui College – Laulima 101 CANCELLED

 

6/8/2012 – 9-11am, Hilo – Institute for Astronomy Building, Rm 131

 

6/15/2012 – 9-11am, Maui College – Laulima 101

 

6/22/2012 – 9-11am, Kauai CC – One Stop Center Mtg Room 204

 

6/26/2012 – 1-3pm, JABSOM Kakaako – MEB 202

 

 

 

Please RSVP your attendance to Sharon Vong at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

RCUH Financial Portal (Purchasing & Payment)      – All sessions CANCELLED

 

06/05/2012 – 1-4pm, JABSOM Kakaako-MEB Computer Lab 107D  rescheduled to 06/26/12

06/18/2012 – 9-12pm, UH Manoa –College of Business E-102

 

06/21/2012 – 9-12pm, UH Hilo Library – LRC 359

06/26/2012 – 1-4pm, JABSOM Kakaako-MEB Computer Lab 107D

 

 

RCUH Human Resources Portal (HR AMP)       – All sessions CANCELLED

 

06/07/2012 – 1-4pm, JABSOM Kakaako-MEB Computer Lab 107D

06/18/2012 – 1-4pm, UH Manoa –College of Business E-102

 

06/21/2012 – 1-4pm, UH Hilo Library – LRC 359

 

 

 

Please RSVP your attendance to Leah Taylor at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

 

 

 

 

The Annual RCUH Benefits Open Enrollment Period (BOEP) is here.  BOEP Forms/Documents were sent out to all RCUH benefits-eligible employees yesterday, April 23, 2012, via email.  If you have not received your packet, please call Kelsey Milliken at (808) 956-7106 or email her at [email protected] to request for a duplicate packet.  Please review ALL of the materials provided.

Your Open Enrollment packet included the following: 

• Informational Sheet (Document #1) Provides instructions to help you through the Open Enrollment Period. Includes important changes that will affect your benefit elections for the upcoming plan year (e.g., Flexible Spending Plan maximums, temporary enhancements to the dental plan etc.). 
• Personalized Benefits Statement (Document #2) Lists employee’s current benefits as of April 23, 2012.
• Fillable Enrollment/Change Form  (Document #3)
• Medical/Dental Plan Summaries for Kaiser, HMSA & HDS plans (Documents #4-6) Highlights benefits/services covered/coverage levels and new rates as of July 1, 2012.
• Flexible Spending Plan Highlights (Document #7) Highlights Flexible Spending Plan benefits and changes for the plan year, July 1, 2012 – June 30, 2013. 

During this Open Enrollment period, you can:

• Enroll into a health insurance plan for employees who previously waived coverage (submit Document 3);
• Add eligible dependents not already on your health insurance plan (submit Document 3);
• Cancel/Change your health (medical & dental) insurance plan (submit Document 3);
• Enter into an annual *Flexible Spending Plan for the Plan Year 7/1/2012-6/30/2013 *Even though you are currently enrolled, you must submit Document 3 if you want to participate in this benefit during the next plan year 7/1/2012-6/30/2013;
• Enroll into, cancel or change Supplemental/Voluntary Insurance Plans offered through RCUH (submit Document 3). 

**REMINDER – You do NOT need to submit Document 3 if you are not newly enrolling into or making any changes to your medical/dental/voluntary insurance plans, and if you are not enrolling into a flexible spending plan for the upcoming plan year (7/1/2012-6/30/2013). 

 

 IMPORTANT BENEFIT ANNOUNCEMENTS   

 

• NEW Maximum Annual Election Amount for Medical Expense Reimbursement Flexible Spending Accounts

In the upcoming plan year, July 1, 2012 – June 30, 2013, employees will be able to deduct a maximum of $2,500 per plan year for the Flexible Spending-Medical Expense Reimbursement Account (previously $2,400 for less than 4 years of service and $4,500 for 4 or more years of service).  This modification to policy is due to the enactment of the Patient Protection and Affordable Care Act (PPACA), which amended Section 125 of the Internal Revenue Code limiting the maximum Flexible Spending-Medical Expense Reimbursement Plan annual election to $2,500 per year.  See Document #7 for more information on the Flexible Spending Plan benefit.

 

• Temporary Dental Plan Benefit Enhancements

We are pleased to announce that for the upcoming plan year, July 1, 2012 – June 30, 2013 only, rates will remain the same (no increase).  Additionally, RCUH will be temporarily increasing the benefit coverage levels for both Bitewing X-rays and Cleanings from 90% to 100%. Continuation of these temporary benefit enhancements into future plan years will be determined on a year-to-year basis.

 

• RCUH Benefits Open Enrollment Meetings

We will be having three (3) Open Enrollment benefits meetings this year. The meetings will be held on Oahu (University of Hawaii at Manoa Campus) and broadcasted out via Hawaii Interactive Television System (HITS) to various sites on the outer islands. Representatives from our health/flexible spending vendors will be available to answer your questions, so we encourage all employees to take the time to learn your benefits options to ensure you are electing the best plan(s) to meet your needs.

 

DATE/TIME	LOCATION (ISLAND/CAMPUS) *Big Island, Maui, and Kauai Sessions will be Broadcasted through HITS
Wednesday, May 2, 2012 10:00AM – 12:00PM	OAHU UH Manoa Campus Kuykendall Hall Room 201	*BIG ISLAND UH Hilo Media Services Room 359	*MAUI UH Maui College Ka`aike Room 105 A	*KAUAI Kauai CC Learning Resource Center Room 122
Thursday, May 10, 2012 1:00PM – 3:00PM
Friday, May 11, 2012 1:00PM – 3:00PM

 

Meetings are accessible for individuals with disabilities. To request an accommodation due to your disability, or to RSVP to one of the sessions listed above, please call Kelsey Milliken at (808) 956-7106 or email [email protected]. Meeting(s) may be cancelled if there are no sign-ups for particular locations.

 

   IMPORTANT REMINDERS 1

• DEADLINE:  All Benefits Open Enrollment Forms must be received by Monday, May 21, 2012. 

• MAIL OR FAX FORMS TO: 

RCUH — Human Resources Department

2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822

FAX #: (808) 956-5022 

• QUESTIONS?  

  Contact:    Dayna Tsue / Kelsey Milliken                             

Phone: (808) 956-8953 / (808) 956-7106

E-Mail:  [email protected] / [email protected]  

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

 

 

Click Here for the April 16-30 Timesheet

 

 

 

Payroll Deadline is May 1, 2012, 12noon

 

Payday for this timesheet is May 7, 2012

 

 

 

Next Announcement:  May 1 (May 1-15 pay period).

 

 

RCUH will be collecting donations for the Annual Hawaii Food Bank Drive through April 26, 2012.  Let’s all make a difference in another’s life by sharing what we have.  Take a look in your pantry for items you can share and donate.  All donations are tax-deductible.  Mahalo for giving!

 

 

Most Wanted Items:

 

 

 

Food Donations:

 

Canned meals, soups, meats or tuna, fruits, and vegetables

 

Non-perishable items such as rice, instant noodles

 

 

 

Monetary Donations:

 

Make checks payable to: Hawaii Food Bank

 

A $10.00 donation equals food for 25 meals. 

 

 

 

Locations for Food Drop-off  & *Monetary Donations *Make checks payable to: Hawaii Food Bank
ISLAND	LOCATION	DROP OFF HOURS
Oahu	RCUH Human Resources Office 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822 RCUH Coordinator: call HR Dept. (808) 956-3100	Mon – Fri 8:00 a.m. to 4:00 p.m.
Big Island (Hilo)	RCUH Hilo Office c/o Institute for Astronomy Building 640 North Aohoku Place, Room 104, Hilo, HI 96720 RCUH Coordinator: call HR Dept. (808) 956-3100	Mon – Fri 8:00 a.m. to 4:00 p.m.
Maui	Hawaii Food Bank – Maui Branch  760 Kolu Street, Wailuku, HI  96793 *Please call Maui Food Bank Coordinator at (808) 243-9500 in advance for pick-up (Bin will be provided by them)	Mon – Fri 7:00 a.m. to 3:00 p.m.
Kauai	Hawaii Food Bank – Kauai Branch Puhi Industrial Complex 4241A Hanahou Place, Lihue, HI  96766 *Please call Kauai Food Bank Coordinator at (808) 482-2224 or (808) 691-0439 in advance for pick-up	Mon – Fri 8:00 a.m. to 4:00 p.m.

 

 

 

Click here for more information about the Hawaii Foodbank, Maui Foodbank, Kauai Foodbank, Hawaii Island Foodbank.

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

 

 

Click Here for the April 1-15 Timesheet

 

 

 

Payroll Deadline is April 16, 2012, 12noon

 

Payday for this timesheet is April 20, 2012

 

 

Next Announcement:  April 16 (April 16-30 pay period).

April

 

Job Descriptions – Part I:  SESSION PART I CANCELLED 4/20/2012 – 9-11am, Maui College – Laulima 103

Job Descriptions – Competencies. Part II:  SESSION PART II CANCELLED 4/20/2012 – 12:30-2:30 pm, Maui College – Laulima 103

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

Job Descriptions – Part I: 4/24/2012 –  9-11am, JABSOM Kakaako – MEB 202

Job Descriptions – Competencies – Part II: SESSION PART II CANCELLED 4/24/2012 -12:30-2:30, JABSOM Kakaako – MEB 202

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

Job Descriptions – Competencies – Part II. SESSION PART II CANCELLED

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

4/13/2012 – 9-11am, Hilo – IFA Auditorium Room changed to IFA 131

4/17/2012 – 9-11am, UH Manoa – KUY Auditorium

Updates to Policies/Work performance (problems & solutions)

4/27/2012 – 9-12, Kauai CC – One Stop Center Mtg Room 204  Session Cancelled

New Hire Orientation

4/13/2012 – 9-11am, Hilo – IFA 131 Room changed to IFA Auditorium

4/20/2012 – 9-11am, Maui College – Laulima 101

4/24/2012 – 1-3pm, JABSOM Kakaako – MEB 202  Room changed to MEB 224T

4/27/2012 – 9-11am, Kauai CC – Rm TBA Session Cancelled

Drug Awareness

4/10/2012 – 8-10 am, Hilo – IFA Auditorium

RCUH Human Resources Portal (HR AMP)

4/10/2012 – 1-4pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 1-4pm, Maui College – Laulima 226

4/24/2012 – 1-4pm, UH Hilo Library – LRC 359

4/27/2012 – 1-4pm, UH Manoa –College of Business E-102

 

RCUH Financial Portal (Purchasing & Payment)

4/10/2012 – 9-12pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 9-12pm, Maui College – Laulima 226

4/24/2012 – 9-12pm, UH Hilo Library – LRC 359

4/27/2012 – 9-12pm, UH Manoa –College of Business E-102

 

May

Annual Performance Evaluation/Pay Adjustment

5/4/2012 – 9-11am, Maui College – Laulima 103

5/8/2012 – 9-11am, UH Manoa – KUY Auditorium

5/11/2012 – 9-11am, Hilo – IFA Auditorium

5/22/2012 – 9-11am, JABSOM Kakaako – MEB 202

Annual Performance Evaluation/Pay Adjustment

5/18/2012 – 9-11am, Kauai CC – One Stop Center Conference Room 207

New Hire Orientation

5/4/2012 – 9-11am, Maui College – Laulima 101

5/11/2012 – 9-11am, Hilo – IFA 131

5/18/2012 – 9-11am, Kauai – One Stop Center Mtg Room 204

5/22/2012 – 1-3pm, JABSOM Kakaako – MEB 202

5/25/2012 – 9-11am, Hilo – IFA 131

Drug Awareness

5/01/2012 – 8-10 am, Hilo – IFA Auditorium

June

EEO/SH Prevention Training

6/8/2012 – 9-12pm, Hilo – IFA Auditorium  – cancelled

6/15/2012 – 9-12pm, Maui College – Laulima 103

6/19/2012 – 9-12pm, UH Manoa – KUY Auditorium

6/22/2012 – 9-12pm, Kauai CC – Conference Room 207

6/26/2012 – 9-12pm, JABSOM Kakaako – MEB 202

New Hire Orientation

6/1/2012 – 9-11am, Maui College – Laulima 101

6/8/2012 – 9-11am, Hilo – IFA 131

6/15/2012 – 9-11am, Maui College – Laulima 101

6/22/2012 – 9-11am, Kauai CC – One Stop Center Mtg Room 204

6/26/2012 – 1-3pm, JABSOM Kakaako – MEB 202

Please RSVP your attendance to Sharon Makabe at [email protected] with your name, position title, project/program name, contact phone number and email address.

Meetings are accessible for individuals with disabilities.  For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

The Resource

Volume 15, Issue 3

March 23, 2012

 

“LIGHT DUTY” REQUESTS

As a reminder, all requests for light duty accommodations MUST be coordinated with your supervisor and the RCUH Human Resources (HR) Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE you will be allowed to return to work.  This is to ensure that your physician is fully aware of your essential job duties and functions before making a determination on whether you are able or unable to perform these duties/functions safely. 

 

Employees are NOT authorized to return to work on light duty status without first receiving approval from the RCUH HR Department. If you have any questions, please contact Jill Niitani at (808) 956-8376.

 

3 MONTHS LEFT…

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012).  Services must be incurred during the plan year ending June 30, 2012.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

 

We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner.  Although services MUST be incurred by June 30, 2012, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

 

In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:

• FAX: Salt Lake City Area Fax: (801) 355‐0928
• Toll Free Fax: (800) 478‐1528
•  Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084
• Email: [email protected] (PDF, TIFF or JPEG files only)

 

OPEN ENROLLMENT – COMING SOON!

The Annual Benefits Open Enrollment Period is just around the corner.  Notices/Forms will be sent out to all eligible employees in April, as well as posted on our website (available for download).  Please look out for special announcements regarding Open Enrollment next month.  As a reminder, benefit changes (e.g., enrollments, additions, etc.) made during the Open Enrollment period will be effective July 1, 2012.

 

April Training Schedule

 

Job Descriptions

4/20/2012 – Job Descriptions – Part I:  9-11am, Maui College – Laulima 103

4/20/2012 –  Job Descriptions – Competencies.  Part II:  12:30-2:30 pm, Maui College – Laulima 103

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

4/24/2012 –Job Descriptions – Part I: 9-11am, JABSOM Kakaako – MEB 202

4/24/2012 – Job Descriptions – Competencies.  Part II: 12:30-2:30, JABSOM Kakaako – MEB 202 

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop.

 

Job Descriptions – Competencies.  Part II.  

Note:  Part I Job Description Training should be taken to attend Part II.  Please bring a laptop to class.   Part II is a hands on working session with job descriptions.  You should bring to class an electronic and hard copy of two job descriptions–a current job description and one you are working on.  An electronic version of the position description template will be emailed to you and should be saved to your laptop..

4/13/2012 – 9-11am, Hilo – IFA 131

4/17/2012 – 9-11am, UH Manoa – KUY Auditorium

 

Updates to Policies/Work performance (problems & solutions)

4/27/2012 – 9-12, Kauai CC – One Stop Center Mtg Room 204

 

New Hire Orientation

4/13/2012 – 9-11am, Hilo – IFA Auditorium

4/20/2012 – 9-11am, Maui College – Laulima 101

4/24/2012 – 1-3pm, JABSOM Kakaako – MEB 202 changed to MEB 224T

4/27/2012 – 9-11am, Kauai CC – CANCELLED

 

Drug Awareness

4/10/2012 – 8-10 am, Hilo – IFA Auditorium

 

RCUH Human Resources Portal (HR AMP)

4/10/2012 – 1-4pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 1-4pm, Maui College – Laulima 226

4/24/2012 – 1-4pm, UH Hilo Library – LRC 359

4/27/1012 – 1-4pm, UH Manoa –College of Business E-102

 

RCUH Financial Portal (Purchasing & Payment)

4/10/2012 – 9-12pm, JABSOM Kakaako – MEB 107D

4/12/2012 – 9-12pm, Maui College – Laulima 226

4/24/2012 – 9-12pm, UH Hilo Library – LRC 359

4/27/1012 – 9-12pm, UH Manoa –College of Business E-102

 

 

Please RSVP your attendance to Moana raquinio at [email protected] with your name, position title, project/program name, contact phone number and email address.

 

 

IMPORTANT DATES TO REMEMBER (APRIL 2012): 

4/2	Payroll Deadline – Noon for PE 3/31/12
4/4-4/9	HR AMP Web Time Preview 1
4/5	Pay Day
4/6	Holiday – Good Friday
4/9	PAF Deadline
4/10	HR AMP Deadline
4/10-4/11	HR AMP Web Time Preview 2
4/11-4/18	ESS Blackout Period
4/12-4/16	Web Time Input
4/16	Payroll Deadline – Noon for PE 4/15/12
4/20-4/24	HR AMP Web Time Preview 1
4/20	Pay Day
4/24	PAF Deadline
4/25	HR AMP Deadline
4/25-4/26	HR AMP Web Time Preview 2
4/26-5/03	ESS Blackout Period
4/27-5/1	Web Time Input

 

IMPORTANT DATES TO REMEMBER (MAY 2012):

5/1	Payroll Deadline Noon for PE 4/30/12
5/7	Pay Day
5/7-5/9	HR AMP Web Time Preview 1
5/09	PAF Deadline
5/10	HR AMP Deadline
5/10-5/13	HR AMP Web Time Preview 2
5/11-5/18	ESS Blackout Period
5/14-5/16	Web Time Input
5/16	Payroll Deadline – Noon for PE 5/15/12
5/22	Pay Day
5/24	PAF Deadline
5/22-5/24	HR AMP Web Time Preview 1
5/25	HR AMP Deadline
5/25-5/29	HR AMP Web Time Preview 2
5/28	HOLIDAY – Memorial Day
5/29-6/5	ESS Blackout Period
5/30-6/1	Web Time Input

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TIMESHEETS FOR THE MONTH OF APRIL-MAY

April 1-15

April 16-30

May 1-15

Principal Investigator’s Corner

LIGHT DUTY ACCOMMODATIONS

If your employee requests for light duty accommodations, you, as the employee’s supervisor MUST coordinate the review with the RCUH Human Resources Department. A Job Physical Analysis (JPA) form must be completed and reviewed BEFORE the employee is allowed to return to work.  This is to ensure that the employee’s physician is fully aware of the employee’s essential job duties and functions before making a determination on whether the employee is able or unable to perform these duties/functions safely.  Additionally, as supervisor, you will need to review these detailed restrictions to determine if work accommodations (if any) can be made.

 

Supervisors are NOT authorized to allow an employee to return to work on light duty status without first receiving approval from the RCUH Human Resources Department. If you have any questions, please contact Jill Niitani at (808) 956-8376.