In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the March 16-31 Timesheet

Payroll Deadline is April 2, 2012 12noon

Payday for this timesheet is April 5, 2012

 

Next Announcement:  April 1 (April 1-15 pay period)

 

Effective March 9, 2012, all Position Requisition Forms (PRF) initiated online via the Human Resources Administrative Management Portal (HRAMP) will now generate automatic e-mail reminders to Principal Investigators (PIs) and Fiscal Officers (FOs). These automatic e-mail alerts have been implemented to alert PIs and FOs that there is an action pending their approval.The automatic e-mails will include information on the next steps in the approval process.

Please contact the RCUH Human Resources Employment Staff at [email protected] for questions.

RCUH Human Resources will be conducting our monthly Human Resources Administrative Management Portal (HR AMP) training to assist NEW users or those needing a “refresher course” on our online personnel system. During this 3-hour HR AMP training session, hands-on instruction will be provided for the following transactions:

Introduction to the RCUH HR AMP System

Navigating the RCUH HR AMP System

Initiating Non-Recruited (Temporary, Student, Specialized Services, & Intermittent) Employees

Initiating Position Requests (Regular Employees)

 Processing Payroll/Time Reporting

 Project Number Changes & Vacation Transfer/Payout Actions

 Changing Employee’s Full-Time/Part-Time Status (FTE Changes)

Terminating Employees

Training Schedule

 

UH MANOA

Monday, March 19, 2012

1:00 pm – 4:00 pm

UH Manoa, Shidler College of Business Room E-102

RSVP by March 14

Friday, April 27, 2012

1:00 pm – 4:00 pm

UH Manoa, Shidler College of Business Room E-102

RSVP by April 20

UH KAKAAKO (JABSOM)

Friday, March 16, 2012

1:00 pm – 4:00 pm

UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D

RSVP by March 13

Tuesday, April 10

1:00 pm – 4:00 pm

UH JABSOM Kakaako, Medical Education Building HSL Computer Lab 107D

RSVP by April 3

MAUI

Thursday, April 12, 2012

1:00 pm – 4:00 pm

UH Maui College Laulima Room 226

RSVP by April 5

HILO

Tuesday, March 27, 2012 CANCELLED

1:00 pm – 4:00 pm

UH Hilo Library Computer Room LRC 359

RSVP by March 20

Tuesday, April 24, 2012

1:00 pm – 4:00 pm

UH Hilo Library Computer Room LRC 359

RSVP by April 17

Seating is limited.  Please RSVP your attendance to Leah Taylor at [email protected].  Please provide your name, title, program name, e-mail address, and which session you want to attend.  Training materials will be emailed to attendees prior to the session. 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, email [email protected] at least one week prior to the meeting.

 

Date:   ttMarch 9, 2012

Time:  tt 9:00-11:00 am (Employees and Supervisors)

            tt11:00 am-12:00 pm (cont. w/Supervisors Only)

Location:         USDA Conference Room B

ttt  64 Nowelo Street

tt

 Enter the UHH Research Park.  Take the first driveway on the left.  All visitors have to check in for visitor’s badges, so enter from the front door (it looks like a delivery entrance), down the hall past the labs, then through the door to room #143.  After signing in, you will be directed to Conference Room B.

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the March 1-15 Timesheet

 

Payroll Deadline is March 16, 2012, 12noon

Payday for this timesheet is March 22, 2012

 

Next Announcement:  March 16 (March 16-31 pay period).

Each year Principal Investigators have the opportunity to nominate and recognize their RCUH employee who has made demonstrable, significant and outstanding contributions to their project during the previous year.  On February 24, 2012, a luncheon was held to honor the nominees and to announce the first and second place winners for 2011. 

 

Please join us in congratulating the following Winners of the 2011 RCUH Outstanding Employee of the Year.

 

Outstanding Project Support Staff

First Place

Linda Gregoire

 Joint Astronomy Centre

PI: Dr. Gary Davis

Second Place

Beverley Brody

John A. Burns School of Medicine, Office of Public Health Studies

PI: Dr. Jay Maddock

Outstanding Researcher/Project Manager/Professional Staff

First Place

Gen2 Team – Takeshi Inagaki and Eric Jeschke

National Astronomical Observatory of Japan, Subaru Telescope

PI:  Dr. Hideki Takami

Second Place

Loren Scott Godwin

National Ocean Services, Papahanamokuakea Marine National Monument

PI: T. ‘Aulani Wilhelm

 

Resource Article

February 2012

Employee Section

 

 

To:          RCUH Regular Status Employees

Re:         Direct Deposit of Vacation Payouts

 

Effective from the February 22^nd payday, all vacation payouts will be processed as a direct deposit to the employee’s bank account on record.  This is a change in practice from vacation payouts being processed as paper checks and mailed to the employee.

 

Employees should find the direct deposit of their vacation payouts more convenient and expedient as their funds will automatically be deposited to their bank accounts on payday.  This will also eliminate problems with lost and non-delivered checks.

 

Please contact the RCUH Payroll staff at [email protected] for questions or clarification.

 

 

REPORT WORK-RELATED INJURY/ILLNESS TO YOUR PRINCIPAL INVESTIGATOR

 

RCUH employees are required to report ALL work-related injuries/illnesses IMMEDIATELY after its occurrence to their immediate supervisor.  All “lost time” due to the work-related injury must be certified by the employee’s primary treating physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications.

 

For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) and Safety and Accident Prevention Program Policy (3.930) or call Dayna Tsue at (808) 956-8953.

 

4 MONTHS LEFT…

…to utilize your current Flexible Spending Plan Accounts (Medical Expense Reimbursement & Dependent Care Expense Accounts).  The end of the current Flexible Spending Plan Year is quickly approaching (June 30, 2012).  Services must be incurred during the plan year ending June 30, 2012.   Unused contributions will be forfeited at the end of the plan year (NO EXCEPTIONS).

We urge all employees to submit their reimbursement forms to National Benefit Services (NBS) in a timely manner.  Although services MUST be incurred by June 30, 2012, you do have 90 days after this date to submit your reimbursement forms with ALL supporting documentation (ex. receipts, contracts) needed to reimburse you for Flexible Spending monies.  DO NOT WAIT until the end of the 90-day grace period to submit your reimbursement forms!!!

In order to claim/submit for reimbursements, you need to complete the NBS reimbursement form and submit it along with a copy of your receipt(s) to “National Benefits Services” via fax, mail, or email:

·         FAX: Salt Lake City Area Fax: (801) 355‐0928

·         Toll Free Fax: (800) 478‐1528

·         Mail: National Benefit Services, LLC P.O. Box 6980, West Jordan, UT 84084

·         Email: [email protected] (PDF, TIFF or JPEG files only)

 

 

The Principal Investigator’s Corner

 

TRAINING- Form I-9 Employment Eligibility Verification (Oahu and Polycom to Hilo, Maui, and Kauai)

 

Form I-9 Employment Eligibility Verification Training Sessions will be held to provide Principal Investigators (PIs) and Project Administrators with a set of guidelines on how to properly fill out Form I-9, issued by the United States Citizenship and Immigration Services (USCIS). This training session to cover the following topics:

• Proper Completion of Form I-9
• Acceptable Documents
• Avoiding Common Errors on Form I-9

TRAINING SESSION SCHEDULE:

 

Thursday, March 1, 2012

10:00 a.m. – 12:00 p.m.

Oahu:  University of Hawaii at Manoa, Kuykendall Hall, Room 204

Hilo: University of Hawaii at Hilo, Media Services Room 359

Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A

Kauai: Kauai Community College, Learning Resource Center, Room 122

RSVP by February 24, 2012

 

Tuesday, March 20, 2012

10:00 a.m. – 12:00 p.m.

Oahu:  University of Hawaii at Manoa, Kuykendall Hall, Room 204

Hilo: University of Hawaii at Hilo, Media Services Room 344

Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A

Kauai: Kauai Community College, Learning Resource Center, Room 122

RSVP by March 13, 2012

  

RSVP your attendance to Renee Doi at [email protected].  Please provide your name, title, program name, and e-mail address.

 

Training material will be emailed prior to the training session. Training sessions will be cancelled if we do not have anyone signed up for the sessions.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-7241 or email [email protected] at least one week prior to the training session.