In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the February 16-29 Timesheet
Payroll Deadline is March 1, 2012, 12noon
Payday for this timesheet is March 7, 2012
Next Announcement: March 1 (March 1-15 pay period).
Effective from the February 22 payday, all vacation payouts will be processed as a direct deposit to the employee’s bank account on record. This is a change in practice from vacation payouts being processed as paper checks and mailed to the employee.
Our employees should find the direct deposit of their vacation payouts more convenient as their funds will automatically be deposited in their bank accounts on payday. This will also eliminate problems with lost and non-delivered checks.
Please contact the RCUH Payroll staff at [email protected] for questions or clarification.
TO: UH Principal Investigators / Designated University Officials / Other Project Personnel
Effective July 1, 2011, there will be a $500 deductible for preventable losses, as determined by the Department of Accounting and General Services (DAGS) Risk Management Office, on the State of Hawaii Automobile Self-Insurance Program. This would be for vehicles listed on the DAGS Annual Vehicle Inventory Report.
Form I-9 Employment Eligibility Verification Training Sessions will be held to provide Principal Investigators (PIs) and Project Administrators with a set of guidelines on how to properly fill out Form
I-9, issued by the United States Citizenship and Immigration Services (USCIS). This training session to cover the following topics:
·
TRAINING SESSION SCHEDULE:
Thursday, March 1, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 359
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by February 24, 2012
Tuesday, March 20, 2012
10:00 a.m. – 12:00 p.m.
Oahu: University of Hawaii at Manoa, Kuykendall Hall, Room 204
Hilo: University of Hawaii at Hilo, Media Services Room 344
Maui: Uuniversity of Hawaii-Maui College, Ka’aike Room 105A
Kauai: Kauai Community College, Learning Resource Center, Room 122
RSVP by March 13, 2012
Campus Map Links are listed below:
University of Hawaii at Manoa Campus Map
University of Hawaii at Hilo Campus Map
University of Hawaii Maui College Campus Map
Kauai Community College Campus Map
RSVP your attendance to Renee Doi at [email protected]. Please provide your name, title, program name, and e-mail address.
Training material will be emailed prior to the training session. Training sessions will be cancelled if we do not have anyone signed up for the sessions.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-7241 or email [email protected] at least one week prior to the training session.
The RCUH has arranged for Dan Latour of Zurich Insurance to present safety training for supervisors. Training will be held on Oahu, Maui, Big Island and Kauai the week of March 12, 2012.
The program objectives are:
If you are interested in attending, please RSVP to Moana Raquinio at [email protected]. Please provide your name, title, program name, phone number, and email address.
UH Manoa:
March 12, 2012: 1:30-3:30 UH Manoa Kuykendall Auditorium 101
Maui CC
March 13, 2012: 10:00-12:00 Maui CC Laulima 225
Hilo
March 14, 2012: 9:30-11:30 Hilo IFA Auditorium
Kauai
March 15, 2012: 9:30-11:30 Kauai CC Technology Room 114
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the February 1-15 Timesheet
Payroll Deadline is February 16, 2012, 12noon
Payday for this timesheet is February 22, 2012
Next Announcement: February 16 (February 16-29 pay period).
On February 22, 2011, RCUH introduced a new H-1B/O-1 Export Compliance Certification Form (I-100) in response to the new U.S. Citizenship and Immigration Services (USCIS) requirement for employers to certify whether a nonimmigrant H-1B or O-1 worker will be performing work that is subject to the U.S. Department of State’s International Traffic in Arms Regulations (ITAR) or the U.S. Department of Commerce’s Export Administration Regulations (EAR) and if an export license will be required. Please see our revised memorandum on ITAR/EAR Guidelines for H-1B and O-1 Visa Compliance.
RCUH is offering Export Compliance Training sessions for Principal Investigators and Supervisors. The purpose of this training it to provide PIs and Supervisors with an understanding of U.S. export compliance regulations and how it may affect their foreign national employees. Sessions will be conducted by UH Administrative & Export Compliance Office, Mr. Leonard R. Gouveia Jr.
Goals of the Training:
TRAINING SESSION SCHEDULE:
OAHU SESSIONS
Friday, February 3, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center 308
Friday, February 17, 2012
10:00 am – 12:00 pm
JABSOM Kaka’ako Campus, MEB 305B
Friday, March 2, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center Dining 203E
Wednesday, March 14, 2012
10:00 am – 12:00 pm
UH IFA Auditorium
Wednesday, March 14, 2012 CANCELLED
2:00 pm – 4:00 pm
UH Manoa Campus, Campus Center 310
HILO SESSIONS
Wednesday, February 15, 2012
10:00 am – 12:00 pm
1:00 pm – 3:00 pm CANCELLED
UH Hilo IFA Auditorium
Wednesday, February 29, 2012
10:00 am – 12:00 pm CANCELLED
1:00 pm – 3:00 pm
UH Hilo IFA Auditorium
MAUI
Friday, April 20, 2012
10:00 am – 12:00 pm
Maui College Laulima 225
Please RSVP your attendance to Janet Zukemura at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. We also encourage you to include any export compliance questions or issues that you would like addressed at the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-0871 or email [email protected] at least one week prior to the meeting.
TO: UH Principal Investigators, Project Staff, and Fiscal Officers
Please note the recent directive from the UH Office of Research Services (below).
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From UH Office of Research Services
Revised Revolving Fund Service Order Form
Effective February 1, 2012, fiscal officers must use the revised revolving fund service order form to create new revolving funds or to amend or close existing revolving funds. The form can be found at:
http://www.ors.hawaii.edu/index.php/forms
Highlights of the new form are:
1. Lines for the email addresses and phone numbers of the principal investigator and fiscal officer. This will help expedite processing of the form by providing central office staff with readily available contact information. Also, instead of mailing the fully executed form, a copy will be emailed to the fiscal officer and, if applicable, to the Manoa Vice Chancellor for Research.
2. A new line to indicate close out of an RCUH service ordered revolving fund. Fiscal officers are advised that all encumbrances and deficits must be cleared before the revolving fund can be closed. Also, fiscal officers must indicate how excess funds, if any, should be handled on the close-out request.
3. A reminder that RCUH revolving funds shall not be used to manage extramurally funded awards per APM A8.931. Thus, RCUH service ordered revolving funds should not be used to account for program income or for applying, receiving and accounting for extramurally funded grants or contracts.
Per APM A8.931, use of RCUH service ordered revolving funds are limited to:
a. Projects involving procurement of goods and services on a cost-reimbursable “user fee basis,” which could not otherwise be provided due to the uneconomical cost of specialized facilities, personnel, equipment and maintenance (e.g., research vessel and technical shop- type operations).
b. On-going workshop or conference projects without direct extramural sponsorship involving non-university, out-of-state and international participants that require extensive administrative support due to complex travel, meeting and exhibition arrangements.
c. Projects involving the production of books, periodicals, monographs, journals, and CDs that would not normally be published through the UH Press; providing access to or publishing research data, including maps for purchase or via subscription; or production of limited quantities of commodities developed under research projects for use by other organizations or institutions to further research or non-research activities.
As a reminder the revolving fund service order should be routed to the appropriate office for approval:
System, CCs: VP for Research at MIC, Suite 201 or Director of the Office of Research Services at Sakamaki D-200
Mānoa: VC for Research and Graduate Education, Fiscal Office, Hawai‘i Hall 103
Community Colleges : to the respective Chancellor
Questions should be directed to:
System, CCs: Kevin Hanaoka at [email protected]
Manoa: Tracie Nakagawa at [email protected]
TO ALL RCUH EMPLOYEES
The Wage and Tax Statement (W-2) forms for the 2011 tax year have been completed.
For employees who submitted consent for an electronic W-2:
Your 2011 W-2 form is now available on the RCUH Employee Self-Service system at www.rcuh.com. Please follow the path:
Employee Self Service > enter your User ID and password > Self Service > Payroll and Compensation > View W-2/W-2c Forms
If you are having difficulties opening your .pdf W-2 form, please make sure that the pop-up blocker on your browser allows our website “https://hrweb.rcuh.com,” as follows:
OR you may allow this website when a message appears asking if pop-ups should be allowed.
For employees who did NOT consent for an electronic W-2:
If you did not consent to receive your form electronically, or have withdrawn your consent, a paper W-2 form was sent to your current mailing address on record on Thursday, January 26, 2012.
If you do not receive your W-2 within a reasonable time, please contact us. If you require us to reissue you another copy for any reason, there will be a $10 reissue fee assessed.
Should you have any questions, please feel free to contact the RCUH payroll staff at [email protected].
Mahalo!
The RCUH Payroll Staff
REPORT WORK-RELATED INJURY/ILLNESS TO YOUR PRINCIPAL INVESTIGATOR
RCUH employees are required to report ALL work-related injuries/illnesses IMMEDIATELY after its occurrence to their immediate supervisor. All “lost time” due to the work-related injury must be certified by the employee’s primary treating physician. The RCUH does not allow “back dated” (i.e., after the fact) medical certifications.
For further clarification regarding claims administration and/or WC benefits, please review RCUH’s Worker’s Compensation Policy (3.580) and Safety and Accident Prevention Program Policy (3.930) or call Dayna Tsue at (808) 956-8953.
STUDENT VERIFICATION
All RCUH Students Assistants employees are responsible for submitting a Student Verification each Semester in order to qualify for continued student employment. For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required, as RCUH has the ability to verify student status´ electronically through a UH database. However, verification is still needed for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).
The following are acceptable forms of student verification:
a) Student registration or receipt
b) Letter of student registration from the registrar or counselor
c) Validated student I.D. card
d) Any other form of verification deemed acceptable by the Director of Human Resources
Continuation of student employment: Project/Student must submit a Student Verification for Spring 2012 semester by January 23, 2012. Failure to submit student verification by the indicated deadline will result in termination of student employment.
Termination of student employment: Student Assistants who no longer hold a student status must be terminated from RCUH due to their ineligibility (i.e. student graduation). Principal Investigators must initiate a termination action via the HRAMP system as soon as possible.
Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.
The Principal Investigator’s Corner
REPORTING Work-Related Injury/Illness TO RCUH HR
All supervisors and/or designated project personnel must report any work-related injury/illness to the RCUH Human Resources Department within 24 hours from the occurrence. “Reporting” consists of completing, faxing, and mailing the Supervisor’s Report of Industrial Injury Form and Employee/Claimant Consent Form (both forms available as attachments in the Safety and Accident Prevention Program Policy (3.930).
During the initial notification process, the supervisor must give the injured employee the Worker’s Compensation (WC) memo (signed by our Director of Human Resources) explaining WC procedures ensuring proper administration of the claim. This memo can be found as an attachment at the bottom in the Worker’s Compensation Policy (3.580).
Any questions regarding the content of the policies should be directed to Jill Niitani at (808) 956-8376.