In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the January 16-31 Timesheet
Payroll Deadline is February 1, 2012, 12noon
Payday for this timesheet is February 7, 2012
Next Announcement: February 1 (February 1-15 pay period).
RCUH will be conducting a Workplace Violence Prevention Training session on Maui, Hilo, Oahu, and Kauai. It is mandatory that all employees and supervisors of RCUH employees attend. This is a 4-hour session.
Everyone (including non-RCUH employees) is welcome to attend. Seating is limited. Priority for seating will be given to RCUH employees and supervisors of RCUH employees.
TRAINING SESSION SCHEDULE:
OAHU
Monday, February 6, 2012
Session I: 8:00 am – 12noon or
Session II:12:30 pm – 4:30pm
JABSOM- Kakaako – Room MEB 315
651 Ilalo Street, Honolulu, HI 96813
RSVP by January 30, 2012
Monday, February 13, 2012
Session I: 8:00 am – 12noon or
Session II: 12:30 pm – 4:30pm
UH Manoa Campus, Kuykendall, Room 101 (Auditorium)
RSVP by January 30, 2012
MAUI
Wednesday, February 8, 2012
Session I: 8:00 am – 12noon or
Session II: 12:30 pm – 4:30pm
RSVP by January 30, 2012
HILO
Friday, February 10, 2012
Session I: 8:00 am – 12noon or
Session II: 12:30 pm – 4:30pm
Institute for Astronomy (IFA) Auditorium
RSVP by February 3, 2012
KAUAI
Friday, March 2, 2012
12:30 pm – 4:30pm
Kauai CC – WELD2 101 (next to TECH BLD)
RSVP by February 24, 2012
RSVP your attendance to Moana Raquinio at [email protected]. Please provide your name, title, program name, phone number, and e-mail address.
Training Material will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.
RCUH will be conducting the following training sessions below for the months of January-March 2012.
January Training – Updates to Policies
1/20/2012 9:00-10:00 a.m., Hilo – IFA Auditorium
1/24/2012 9:00-10:00 a.m., JABSOM Kakaako – Rm MEB 315
1/27/2012 9:00-10:00 a.m., Maui College, Laulima 103
February Training – Work Performance (Problems & Solutions)
2/3/2012 9:00-10:30 a.m., Hilo – IFA Auditorium
2/10/2012 9:00-10:30 a.m., Maui College – Laulima 103
2/28/2012 9:00-10:30 a.m., JABSOM Kakaako – Rm TBA
2/29/2012 9:00-10:30 a.m., UH Manoa – Kuykendall Auditorium
March Training – EEO/SH Prevention Training – Mandatory
*Supervisors must attend session for employees. Employees will be dismissed and supervisor session will begin after a 5-minute break.
3/2/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only) Kauai CC – Tech 114
3/9/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 continue with supervisors only), Hilo – IFA Room 131
3/13/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), UH Manoa – Kuykendall Auditorium
3/16/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), Maui College – Kalama 103
3/27/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), JABSOM Kakaako – Rm TBA CANCELED
Job Descriptions Training
3/20/2012 9:00-11:00 a.m., UH Manoa – Kuykendall Auditorium
3/23/2012 9:00-11:00 a.m., Hilo, IFA Auditorium
RSVP to Moana at [email protected]. Please provide your name, position title, project/program name, contact phone number and email address.
Training material will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the session.
On February 22, 2011, RCUH introduced a new H-1B/O-1 Export Compliance Certification Form (I-100) in response to the new U.S. Citizenship and Immigration Services (USCIS) requirement for employers to certify whether a nonimmigrant H-1B or O-1 worker will be performing work that is subject to the U.S. Department of State’s International Traffic in Arms Regulations (ITAR) or the U.S. Department of Commerce’s Export Administration Regulations (EAR) and if an export license will be required. Please see our revised memorandum on ITAR/EAR Guidelines for H-1B and O-1 Visa Compliance.
RCUH is offering Export Compliance Training sessions for Principal Investigators and Supervisors. The purpose of this training it to provide PIs and Supervisors with an understanding of U.S. export compliance regulations and how it may affect their foreign national employees. Sessions will be conducted by UH Administrative & Export Compliance Office, Mr. Leonard R. Gouveia Jr.
Goals of the Training:
TRAINING SESSION SCHEDULE:
OAHU SESSIONS
Friday, February 3, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center 308
Friday, February 17, 2012
10:00 am – 12:00 pm
JABSOM Kaka’ako Campus, MEB 305B
Friday, March 2, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center Dining 203B
Wednesday, March 14, 2012
10:00 am – 12:00 pm
UH IFA Auditorium
Wednesday, March 14, 2012
2:00 pm – 4:00 pm
UH Manoa Campus, Campus Center 310
HILO SESSIONS
Wednesday, February 15, 2012
10:00 am – 12:00 pm
1:00 pm – 3:00 pm
UH Hilo IFA Auditorium
Wednesday, February 29, 2012
10:00 am – 12:00 pm
1:00 pm – 3:00 pm
UH Hilo IFA Auditorium
Please RSVP your attendance to Janet Zukemura at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. We also encourage you to include any export compliance questions or issues that you would like addressed at the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-0871 or email [email protected] at least one week prior to the meeting.
Deadline: Monday, January 23, 2012
The 2011 Wage and Tax Statement (W-2 form) for RCUH employees with taxable earnings in 2011 are scheduled to be distributed on January 27, 2012. An electronic version of the form will again be available online on the RCUH Employee Self-Service (ESS) system.
We introduced the Electronic W-2 form last year and believe that this is a great convenience to all of our employees. No waiting to receive the W-2 form through the mail, no worrying about lost W-2 forms (and the $10.00 reissue fee) and no panicking on April 15th when you can’t find your W-2 form!
To receive your W-2 form electronically:
You must provide us with consent on the ESS system. Click, or control-click on the link https://LinktoConsent and enter your user ID and password.
If the link above does not work on your browser, please access the ESS system at www.rcuh.com, click on the Employee Self-Service link and follow the path:
User ID/Password > Self Service > Payroll and Compensation > W-2/W-2c Consent Form
If you have already submitted your consent last year, you do not need to submit again.
If you do not consent, or have withdrawn your consent, a paper W-2 form will be mailed to your mailing address on record.
Confirmation of your consent or withdrawal of consent will be sent to your preferred email address on record. Please notify us if you do not receive a confirmation email right away as this may signify that your consent or withdrawal was not accepted.
Another notification email will be sent when your electronic W-2 form is available for viewing and printing on the ESS system.
The IRS requires that certain disclosures about issuing W-2 forms electronically be made available to you. Please read the attachment on the following page.
If you have any questions, please contact the RCUH Payroll staff at [email protected].
Mahalo!
RCUH Payroll Staff
**************************************
RCUH Electronic W-2s for 2011
The IRS requires that the following disclosures be made available to you:
1) Employees wishing to receive their 2011 W-2 form electronically must furnish consent to do so.
2) If consent to receive the 2011 W-2 form electronically is not received by the deadline, or if the consent is withdrawn, a paper W-2 form will be mailed to the employee’s mailing address on record.
3) The consent will remain in effect each year until it is withdrawn by the employee, or the W-2 forms are no longer provided electronically by RCUH.
4) If a paper W-2 form is required after the electronic W-2 form has been posted, a reissue of the W-2 form can be requested on the RCUH Employee Self-Service system. A $10.00 fee will be assessed for reissued W-2s. The request for a paper statement will not be considered a withdrawal of consent and consent must be withdrawn for future W-2s, if desired.
5) Consent must be submitted, or withdrawn, on the RCUH Employee Self-Service system.
6) After consent is submitted or withdrawn on the RCUH Employee Self-Service system, a confirmation email will be sent to the employee’s email address on record.
7) Updates of mailing addresses and email addresses should be submitted on the RCUH Employee Self-Service system.
8) There will be days (“blackout dates”) when the RCUH Employee Self-Service system will not be available for changes to mailing or email addresses. However, giving or withdrawing consent, as well as viewing and printing of the W-2 forms, will be available during these dates.
The next period when changes to personal information, such as your mailing or email address, are not allowed: January 12 – January 19, 2012.
9) Even if provided electronically, the W-2 form may be required to be printed and attached to a Federal, State or local income tax return.
10) Employees will be notified by email if the contact information for RCUH changes, or if the W-2 forms will be no longer be available on the RCUH Self-Service system.
MEMORANDUM
TO:tttPrincipal Investigators, Fiscal Officers, and Employees
FROM:ttNelson Sakamoto, Director of Human Resources
SUBJECT:tRevised FY 2011-12 Fringe Benefits Schedule – Social Security Wage Base/Tax Rate Changes
ATTENTION All Principal Investigators/Fiscal Officers:
Effective January 1, 2012, the Social Security wage base will increase from $106,800 to $110,100. Earnings above the Social Security wage base in a given payroll year are not subject to the 6.2% Social Security taxes. As in prior years, there is no limit to the wages subject to the Medicare tax; therefore, all covered wages are still subject to the 1.45% tax. See the RCUH Policy 3.510 RCUH Fringe Benefits Schedule for the updated RCUH Fringe Benefits Schedule effective January 1, 2012.
Please plan accordingly for these changes.
TO: tt All RCUH Employees
SUBJECT: 2012 Tax Withholdings
You may want to take the time now at the beginning of the year, to review your tax status and withholding allowances on the W-4 form (for Federal Withholding Tax) and HW-4 form (for Hawaii State Withholding Tax). Changes to tax status and allowances can be completed at any time during the year, but too much or too little withholdings during the year may result in large payments or large refunds when you file your tax returns next April.
Changes to your W-4 or HW-4 form may be submitted online on the RCUH Employee Self-Service system (ESS). Once successfully submitted, your changes will be in effect on your next available paycheck. Please note that changes to tax forms, as well as personal information, are not allowed during certain days while payroll is being processed. You may refer to the 2012 RCUH Human Resources Personnel Action and Payroll Schedule for a list of the dates when the ESS system is not available for changes (listed under “ESS Blackout Period.”)
Act 001 – the Civil Unions Law – which allows couples to enter into civil unions as of January 1, 2012 in Hawaii, will afford benefits similar to those of married couples to civil union couples. However, federal law does NOT recognize civil unions as legal unions. If you are considering entering into a civil union, we suggest that you contact your tax advisor on how this may affect your taxes.
In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.
Click Here for the January 1-15 Timesheet
Payroll Deadline is January 17, 2012, 12noon
Payday for this timesheet is January 20, 2012
Next Announcement: January 17 (January 16-31 pay period).
RCUH will be conducting the following training sessions below for the months of January-March 2012.
January Training – Updates to Policies
1/17/2012 9:00-10:30 a.m., UH Manoa – Kuykendall Auditorium
1/20/2012 9:00-10:30 a.m., Hilo – IFA Auditorium
1/24/2012 9:00-10:30 a.m., JABSOM Kakaako – Rm TBA
1/27/2012 9:00-10:30 a.m., Maui College, Laulima 103
February Training – Work Performance (Problems & Solutions)
2/3/2012 9:00-10:30 a.m., Hilo – IFA Auditorium
2/10/2012 9:00-10:30 a.m., Maui College – Laulima 103
2/28/2012 9:00-10:30 a.m., JABSOM Kakaako – Rm TBA
2/29/2012 9:00-10:30 a.m., UH Manoa – Kuykendall Auditorium
March Training – EEO/SH Prevention Training
*Supervisors must attend session for employees. Employees will be dismissed and supervisor session will begin after a 5-minute break.
3/2/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only) Kauai CC – Tech 114
3/9/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 continue with supervisors only), Hilo – IFA Auditorium
3/13/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), UH Manoa – Kuykendall Auditorium
3/16/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), Maui College – Laulima 103
3/27/2012 9:00-11:00 a.m. (employees, supervisors) 11:00-12:00 (continue with supervisors only), JABSOM Kakaako – Rm TBA
Job Descriptions Training
3/20/2012 9:00-11:00 a.m., UH Manoa – Kuykendall Auditorium
3/23/2012 9:00-11:00 a.m., Hilo, IFA Auditorium
RSVP to Moana at [email protected]. Please provide your name, position title, project/program name, contact phone number and email address.
Training material will be emailed to attendees prior to the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the session.
On February 22, 2011, RCUH introduced a new H-1B/O-1 Export Compliance Certification Form (I-100) in response to the new U.S. Citizenship and Immigration Services (USCIS) requirement for employers to certify whether a nonimmigrant H-1B or O-1 worker will be performing work that is subject to the U.S. Department of State’s International Traffic in Arms Regulations (ITAR) or the U.S. Department of Commerce’s Export Administration Regulations (EAR) and if an export license will be required. Please see our revised memorandum on ITAR/EAR Guidelines for H-1B and O-1 Visa Compliance.
RCUH is offering Export Compliance Training sessions for Principal Investigators and Supervisors. The purpose of this training it to provide PIs and Supervisors with an understanding of U.S. export compliance regulations and how it may affect their foreign national employees. Sessions will be conducted by UH Administrative & Export Compliance Office, Mr. Leonard R. Gouveia Jr.
Goals of the Training:
ü To be able to identify the purpose of U.S. Export Control Laws
ü Define the meaning of “Export Controls”
ü Overview of UH’s Export Compliance Policy
ü Identify resources as UH which provide guidance to ensure compliance with U.S. Export Control Laws
ü Help you understand your role in assisting with export compliance
ü Possible consequences and penalties if you are not in compliance with ITAR/EAR regulations
ü Examples of export control issues in a university setting
TRAINING SESSION SCHEDULE:
OAHU SESSIONS
Friday, February 3, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center 308
Friday, February 17, 2012
10:00 am – 12:00 pm
JABSOM Kaka’ako Campus, TBA
Friday, March 2, 2012
10:00 am – 12:00 pm
UH Manoa Campus, Campus Center Dining 203B
Wednesday, March 14, 2012
10:00 am – 12:00 pm
UH IFA Auditorium
Wednesday, March 14, 2012
2:00 pm – 4:00 pm
UH Manoa Campus, Campus Center 310
HILO SESSIONS
Wednesday, February 15, 2012
10:00 am – 12:00 pm
1:00 pm – 3:00 pm
UH Hilo IFA Auditorium
Wednesday, February 29, 2012
10:00 am – 12:00 pm
1:00 pm – 3:00 pm
UH Hilo IFA Auditorium
Please RSVP your attendance to Janet Zukemura at [email protected]. Please provide your name, title, program name, e-mail address, and which session you want to attend. We also encourage you to include any export compliance questions or issues that you would like addressed at the session.
Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-0871 or email [email protected] at least one week prior to the meeting.