In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the September 1-15 Timesheet

 

Payroll Deadline is September 16, 2011, 12noon

Payday for this timesheet is September 22, 2011

 

Next Announcement:  September 16 (September 16-30 pay period).

Welcome to this year’s RCUH United Way Campaign!  During these tough economic times we humbly ask for your continued support.  As one of the largest non-profit organization in Hawaii, the United Way supports a network of member agencies to meet a broad range of health and human service needs.

 

The RCUH Statewide United Way campaign allows our employees to donate to the various island wide United Way programs: Aloha United Way (Oahu), Hawaii Island United Way, Maui United Way, and Kauai United Way. 

Make a big difference with a $10 donation   Some things regularly purchased with $10: ·         A movie ticket ·         Plate lunch   What your donation can provide:   ·         $5 a week  =   3 meals a day for a family of four for three months   ·         $10 a week =  provides transitional shelter for a domestic violence victim for a month

HOW TO CONTRIBUTE:  To contribute to the various Statewide United Way programs, complete the 2011 RCUH Employee Pledge Form and return the original form to RCUH Human Resources at 2530 Dole Street, Sakamaki Hall D-100, Honolulu, HI 96822.  Deadline:  Friday, September 30, 2011.

Contribute via Payroll Deduction:  RCUH employees have the option to contribute to the various Statewide United Way Campaigns via payroll deduction. Your payroll deduction will be collectively sent to the United Way Campaign specified on your pledge form.  Payroll deduction period is from December 16, 2011 – December 15, 2012.

 

Optional Donor Choice Forms are available for you to designate a particular agency for your contributions to go to.  See the individual island campaign websites for more information & to obtain the Donor Choice Form. 

 

For more information about the individual island campaigns, click on the link below to visit their website or call:

Aloha United Way (808-536-1951)

Maui United Way (808-244-8787)

Kauai United Way (808-245-2043)

Hawaii Island United Way (808-935-6393)

Or contact RCUH Human Resources at (808) 956-3100 with any questions.

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu, Maui, and Hilo.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

All sessions are full – future sessions to be announced once scheduled.

HILO

Friday, September 16, 2011 rescheduled to Thursday, September 15, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

Institute for Astronomy (IFA) Auditorium

 

OAHU

Monday, September 19, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

Monday, September 26, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

MAUI

Friday, September 23, 2011 – session full

9:00 a.m. – 11:00a.m. (employees, supervisors)

11:00 a.m. – 12:00 p.m. (continue w/ supervisors only*)

Maui Community College – Laulima 103

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-6965 or email [email protected] at least one week prior to the meeting.

The Hawaii State Ethics Commission has issued Guidelines for Gifts Under the State Ethics Code.  The Guidelines are posted on the Hawaii State Ethics Commission website (http://hawaii.gov/ethics/pubs_guides/gifts/GiftsGuidelines.pdf).

Please take a few minutes to familiarize yourself with the subject guidelines.

If you have any questions, please feel free to contact the Hawaii State Ethics Commission at (808) 587-0460 or [email protected].  Thank you.

Volume 14 Issue 8

August 22, 2011

DEADLINE – SEPTEMBER 30, 2011 – FLEXIBLE SPENDING PLAN REIMBURSEMENTS

The July 1, 2010-June 30, 2011 plan year for Flexible Spending Plans ended on June 30, 2011.  There are 43 days left to submit reimbursement forms for services incurred during the plan year JULY 1, 2010 – JUNE 30, 2011 (Deadline: September 30, 2011). We encourage everyone to submit reimbursement forms and receipts now in the event that additional information is required.

 

As a reminder, effective July 1, 2011, the RCUH’s Flexible Spending TPA has changed from Total Administrative Services Corporation (TASC) to National Benefit Services (NBS).  As a participant in either last plan year (July 1, 2010 – June 30, 2011) or this plan year (July 1, 2011 – June 30, 2012), submission of all reimbursement requests should be made to National Benefit Services, LLC (NBS).

NO exceptions will be made if National Benefit Services, LLC (NBS) does not receive ALL required documents by September 30, 2011.  Mail reimbursement forms and receipts directly to NBS (address is listed at the top of the reimbursement form).

 

If you have any questions or need additional reimbursement forms, please call (888) 478-1528 or download forms from the NBS website at www.nbsbenefits.com.

STUDENT EMPLOYMENT

All RCUH Student Assistant employees are responsible for submitting Student Verification each semester in order to qualify for continued student employment.  Project/Student must submit Student Verifications for the Fall 2011 semester by August 31, 2011.  Failure to submit student verification by the indicated deadline will result in termination of student employment.  For all University of Hawaii students (eg: UH Manoa, UH Hilo, Honolulu Community College, Maui College, etc.), verification is not required as RCUH has the ability to verify student status electronically through a UH database.  However, verification is required for UH Outreach College and non-UH Schools (i.e. High School, Chaminade, HPU, etc).

 

The following are acceptable forms of student verification:

a) Student registration or receipt

b) Letter of student registration from the registrar or counselor

c) Validated student I.D. card

d) Any other form of verification deemed acceptable by the Director of Human Resources

 

Please contact Sharon Vong at [email protected] or (808)956-7307 if you have any questions.

IMPORTANT Dates to Remember (September):

9/1	Payroll Deadline – 12:00 noon for PE 8/31/11
9/5	HOLIDAY – Labor Day
9/7	Pay Day
9/7-9/9	Web Time Preview 1
9/9	PAF Deadline
9/12	HRAMP Deadline
9/12-9/13	Web Time Preview 2
9/14-9/15	Web Time Input
9/16	Payroll Deadline – 12:00 noon for PE 9/15/11
9/22	Pay Day
9/22-9/26	Web Time Preview 1
9/26	PAF Deadline
9/27	HRAMP Deadline
9/27-9/28	Web Time Preview 2
9/29-9/30	Web Time Input

IMPORTANT Dates to Remember (October):

10/3	Payroll Deadline – 12:00 noon for PE 9/30/11
10/6-10/10	Web Time Preview 1
10/7	Pay Day
10/10	PAF Deadline
10/11	HRAMP Deadline
10/11-10/12	Web Time Preview 2
10/13-10/14	Web Time Input
10/17	Payroll Deadline – 12:00 noon for PE 10/15/11
10/21	Pay Day
10/21-10/25	Web Time Preview 1
10/25	PAF Deadline
10/26	HRAMP Deadline
10/26-10/27	Web Time Preview 2
10/28-10/31	Web Time Input

TIMESHEETS FOR THE MONTH OF August-September:
August 16-31

September 1-15

September 16-30

SSE Timesheet (Form D-9c)

2011 Personnel Action & Payroll Calendar

2011 Special Check Calendar

 

 

The Principal Investigator’s Corner

 

ANNUAL PERFORMANCE EVALUATIONS

The deadline for the submission of Performance Evaluations was June 15, 2011. If you have not submitted your evaluations, please submit them as soon as possible to the RCUH Human Resources Department.  Evaluations must be completed/submitted each year, even if you are not requesting any pay adjustments for your employees.  If you have any other questions, please contact Branda Nguyen at [email protected].

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the August 16-31 Timesheet

 

Payroll Deadline is September 1, 2011, 12noon

Payday for this timesheet is September 7, 2011

 

Next Announcement:  September 1 (September 1-15 pay period).

TIAA-CREF has posted several articles on their website addressing concerns about the volatile times in the financial markets.

 

We encourage all of our employees, participating in the TIAA-CREF Group Retirement Annuity (GRA) and Supplemental Retirement Annuity (SRA), to read the articles/sites below. 

 

1. Stock Market Volatility FAQs posted on August 9, 2011: http://www.tiaa-cref.org/public/advice-planning/market-commentary/market-commentary/articles/comm_025.html

 

2. TIAA-CREF Article posted on August 8, 2011:

http://www.tiaa-cref.org/public/about/news/articles/gen1108_272.html

 

3. Statement from Ed Grzybowski (Chief Investment Officer) posted on August 5, 2011: 

http://www.tiaa-cref.org/public/about/news/articles/gen1107_268.html

 

4. Article by Susan Tannehill (Head of Private Asset Management) posted on August 5, 2011:

http://www.tiaa-cref.org/ucm/groups/content/@ap_ucm_p_tcp_docs/documents/document/tiaa04021662.pdf

 

5. Article by Brett Hammond (Senior Economist) – Mid-Year Assessment:

http://www.tiaa-cref.org/public/advice-planning/market-commentary/market-commentary/articles/comm_023.html

 

 

Employees should regularly check the TIAA-CREF website at www.tiaa-cref.org or at http://www.tiaa-cref.org/public/land/market_volatility/index.html for regular updates.

 

Employees interested in speaking with a TIAA-CREF Representative to discuss their retirement plan, may call (808) 543-6365 or go online at https://www.tiaa-cref.org/public/secure/advice/index.html to schedule an appointment.

NOTICE TO ATTORNEYS INTERESTED IN PROVIDING LEGAL SERVICES

TO THE RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII

 

Licensed attorneys who wish to provide legal services to the RESEARCH CORPORATION OF THE UNIVERSITY OF HAWAII for the fiscal year commencing July 1, 2011, in the area of

 

Employment Law (including the following areas:  development of employment policies and procedures; employee compensation; employee benefits; equal employment opportunity; employee relations; immigration relating to employment and I-9/Work Authorization; payroll tax (U. S. and international); independent contractors; workers compensation; Fair Labor Standards Act; occupational safety and health; complaint investigation; and employment related litigation and administrative proceedings)

 

are invited to submit a Statement of Qualifications and Expression of Interest to the Research Corporation of the University of Hawaii.  Attorneys will be considered for contract under Hawaii Revised Statues §103 D-304, as the need arises.

 

Attorneys from the same firm must submit separate statements.

 

Statement forms are available at https://www.rcuh.com or may be requested by telephone at (808) 956-6965 or facsimile (808) 956-5022 (Attention: Nelson Sakamoto, Director of Human Resources).

 

Your completed statements must be postmarked or received by the Research Corporation of the University of Hawaii, Human Resources Department by Wednesday, August 31, 2011 to be eligible for  consideration for the entire fiscal year commencing July 1, 2011 and ending June 30, 2012.

 

A statement received after August 31, 2011, will be considered a “late submittal” for the balance of the fiscal year as follows:

 

A late submittal received between:	Will be considered beginning:
September 1 – September 24, 2011	October 1, 2011
September 25 – December 25, 2011	January 1, 2012
December 26, 2011 – March 26, 2012	April 1, 2012

 

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the August 1-15 Timesheet

 

Payroll Deadline is August 16, 2011, 12noon

Payday for this timesheet is August 22, 2011

 

Next Announcement:  August 16 (August 16-31 pay period).