TO:  All RCUH Employees

 

RCUH is participating in the “Best Places to Work in Hawaii” program created by Hawaii Business magazine and Best Companies Group.  The program is designed to recognize outstanding places of employment in the state of Hawaii.

 

As part of the program’s process, RCUH employees will be randomly selected and asked to complete the online survey which will be arriving in your email boxes on October 29.  Please be on the lookout for the survey from [email protected] with the subject line, “Best Places to Work in Hawaii – Employee Survey.”  Please do not forward your invitation to other employees as each invitation contains unique access information that can only be used once.

 

The survey is being administered by a third-party agency which will be solely responsible for tabulating your confidential ratings.  Please follow the instructions and submit your completed survey no later than November 12.  The survey is optional, not mandatory.

 

Your honest feedback is extremely valuable to this process.  Thank you, in advance, for participating in the “Best Places to Work in Hawaii” survey.

RCUH is accepting nominations for its annual Outstanding Employee of the Year Awards Program from now through November 19, 2010.

 

This awards program is to encourage, recognize, and reward RCUH employees who have made demonstrable, significant and outstanding contributions to their project during the previous year.

Any Regular RCUH employee or groups of RCUH employees are eligible for the program.  Principal Investigators may submit up to two nominations (either individual employee or group of individuals) per category.  If a Principal Investigator has more than two nominations per category, they will need to determine which are the best two nominations to submit to the RCUH Human Resources Department.

 

2 NOMINATION CATEGORIES (Maximum of 2 nominees per category):

 

1.  Outstanding Researcher/Project Manager/Professional (Exempt status position)

2.  Outstanding Project Support Staff (Non-Exempt status position)

 

Click here for the nomination form

 

For more information on the program, please refer to policy 3.450 Outstanding Employee of the Year Award.

 

DEADLINE to submit nomination(s):  November 19, 2010

 

The 2010 Outstanding Employee of the Year Awards Luncheon will be held on Friday, February 25, 2011.

 

To:       All RCUH Principal Investigators and Employees

The Research Corporation of the University of Hawaii (RCUH) is pleased to announce that we will be providing a new service to employees facing or contemplating a change in careers or a termination of employment.  The “Career Transition and Outreach Workshop” is a one-hour workshop that will provide participants with valuable resource information in discovering and preparing for employment/career opportunities:

ü  How and where to find out about job opportunities. Current Job Openings and Resources offered by the State of Hawaii Department of Labor and Industrial Relations

ü  What are employers looking for? 

o   Preparing a Winning Cover Letter and Resume

o   Tips on an Effective Job Interview

o   One-on-one Critique of Your Cover Memo & Resume

o   One-on-one Mock Interview

 

MESSAGE TO OUR EMPLOYEES:  If you are in the market for a new job, have been recently separated from employment, or just looking for a change in career, you are invited to attend this special session.  We will be offering this workshop on the following dates/times/locations:

 

HILO	OAHU	MAUI	KAUAI
October 8, 2010   8:00 – 10:00am or 10:30 – 12:30pm  (Cancelled)  Location:  Institute for Astronomy Bldg (IFA) Room 131   RSVP by: Oct 1, 2010	October 14, 2010   8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)  Location: UH Manoa Campus Center Dining Room 203E   RSVP by: Oct 7, 2010	October 22, 2010     8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)  Location: Maui College, Room TBA     RSVP by: Oct 15, 2010	October 29, 2010   8:00 – 10:00am or 10:30 – 12:30pm (Cancelled)   Location: Kauai CC Room TBA     RSVP by: Oct 22, 2010
November 5, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location:  Institute for Astronomy Bldg (IFA) Room 131   RSVP by: Oct 29, 2010	November 18, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: UH Manoa Campus Center Dining Room 203E   RSVP by: Nov 12, 2010	November 19, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: Maui College, Room TBA     RSVP by: Nov 12, 2010	November 15, 2010   8:00 – 10:00am or 10:30 – 12:30pm   Location: Kauai CC Room TBA     RSVP by: Nov 1, 2010

 

If you, or any one of your immediate family members (restricted to: parents, spouse/domestic partner, siblings, children) are interested in attending this workshop, please RSVP to Sharon Tamanaha at 956-6965 or [email protected].

 

WHAT YOU WILL NEED TO DO TO BENEFIT FROM THIS WORKSHOP: To ensure a valuable experience for you, we would like you to “dress for success”, and prepare as if you were attending a real life job interview.  In addition, we would like you to e-mail [email protected] a copy of your current cover letter and resume at least 3 days before the session.  This will allow time for staff to review and provide you any feedback on the day of the workshop.

 

Please contact (808) 956-3100 if you have any questions.

 

FEEDBACK RECEIVED FROM WORKSHOP (based on evaluations received from attendees):

 

Course Overall:	Strongly Agree	Agree	Disagree	Strongly Disagree
I learned things that I did not know before	3	5	0	0
Topics were covered in sufficient detail	6	2	0	0
I would recommend this workshop to others	7	1	0	0
Course Materials:	Strongly Agree	Agree	Disagree	Strongly Disagree
Workshop materials were clear and useful	5	3	0	0
Workshop materials were appropriate for the presentation	6	2	0	0
I will use the workshop materials in the future	5	3	0	0
Presentation:	Strongly Agree	Agree	Disagree	Strongly Disagree
Presenter(s) was knowledgeable about subject matter	8	0	0	0
Presenter(s) was prepared and easy to understand	8	0	0	0
Presenter(s) answers my questions	8	0	0	0

 

What did you find most valuable from the workshop?

·         “The feedback from you about my resume and cover letter was most valuable”

·         “Good advice. Provided perspective outside of my own. Professional approach”

·         “The feedback. Attention to detail. The resource sheet”

·         “The course is well-organized and extremely helpful”

·         “The perspective from HR department on the hiring process”

·         “I never imagined that recruiters use craigslist. Critique of resume was very helpful, as were the typical interview questions”

·         “There were only 3 of us in attendance which allowed us to be able to have and share more one-to-one discussions”

·         “It was a valuable opportunity to see the level of 1-1 service that RCUH HR offers to its employees. It also demonstrates HR as being proactive to ask for the resume and cover letters ahead of time so that the packets could be custom-tailored”

·          “Feedback timely. Feedback easy to implement”

·         “Good idea to have this workshop. Most of us (attendees) were older, professional. The tips for current practices useful”

 

RCUH will be conducting a Workplace Violence Prevention Training session on Oahu, and Kauai.  All employees and supervisors of RCUH employees are strongly advised to attend.   All new supervisors and supervisors of employees that utilize firearms must attend this training.  This is a 4-hour session.

 

Everyone (including non-RCUH employees) is welcome to attend.  Seating is limited.  Priority for seating will be given to RCUH employees and supervisors of RCUH employees. 

 

8:30 am – 12:30 pm

Kauai CC – OCET (Office of Continuing Education and Training) Room 106

8:00 am – 12noon

12:30 pm – 4:30pm

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

RCUH will be conducting an EEO and Sexual Harassment Prevention Training for Employees and Supervisors on Oahu, Maui, Hilo, and Kauai.  RCUH EEO & Sexual Harassment Training is mandatory for all new employees and new supervisors.  If you have not attended training within the last two years, you must attend this session. 

 

The purpose of this training is to provide RCUH employees and supervisors with an understanding of the RCUH EEO & Sexual Harassment Policy and the RCUH EEO Complaint/Investigation Process.  This session will provide employees and supervisors with a better understanding of what discrimination/sexual harassment is in the work place, how to prevent discrimination/sexual harassment from happening, and what RCUH’s policy is on discrimination/sexual harassment.  Knowing how to prevent occurrences of sexual harassment and discriminatory behavior is critical in today’s world.

 

TRAINING SESSION DATES:

*Supervisors must attend session for employees.  Employees will be dismissed and Supervisor session will begin after a 5 minute break.

 

HILO Training Session

Friday, October 8, 21010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Institute for Astronomy (IFA) Auditorium

 

OAHU Training Session

Thursday, October 14, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

UH Manoa Campus, Kuykendall, Room 101 (Auditorium)

 

MAUI Training Session

Friday, October 22, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Maui Community College – Laulima 106

 

KAUAI Training Session

Friday, October 29, 2010

9:00 a.m. – 11:00a.m. (for employees)

11:00 a.m. – 12:00 p.m. (for supervisors*)

Kauai Community College – Office of Cont. Education and Training Room 106

 

 

RSVP your attendance to Sharon Tamanaha at [email protected].  Please provide your name, title, program name, phone number, and e-mail address.

 

Meetings are accessible for individuals with disabilities. For more information or to request an accommodation due to your disability, contact (808) 956-3100 or email [email protected] at least one week prior to the meeting.

 

Notice to Principal Investigators Concerning
RCUH Personal Information Systems Survey
Due: Thursday, September 30, 2010

Principal Investigators: It’s that time of year again.  As required by Hawaii State law (HRS 487N), every state agency is required to identify all information systems that maintain personal information.  Therefore, your IMMEDIATE attention is needed to complete/update the RCUH Personal Information Systems Survey.

 

For the purposes of this survey, “Personal information” is defined as an individual’s first name or first initial and last name in combination with:

(1) Social security number;

(2) Driver’s license number or Hawaii identification card number; or

(3) Account number, credit or debit card number, access code, or password that would permit access to an individual’s financial account.

Examples of common electronic and/or paper-based systems which may contain personal information include:

• Personnel files of project employees
• Worker’s Compensation files
• Employment records of employees (i.e. emergency contact listing, car/parking information)
• Fiscal or payroll reports/records
• Procurement files/records (i.e. travel, purchasing payment records, contracts)
• Accounting records
• Patient data for research

For UH Service-Ordered Projects (University of Hawaii Research Projects):

Last year, all UH-Service Ordered Research Projects were advised to complete the survey using the online tool which the University of Hawaii had created to collect this information from each of their campuses, colleges, schools, departments and projects. 

If you previously completed the survey utilizing this online tool, please review your survey information and update it with any changes.  If there are no changes to the information, please indicate “n/c” at the end of the field and then save/submit your survey to reflect that the information was reviewed this year.  Note:  you must click on the “SUBMIT” button at the end of the survey to ensure the information is updated in the database.

If you have not completed the online survey either because you are a new project, or because you completed a hardcopy survey last year, please complete the online survey by following the instructions listed below.  

·         The survey is located at:  http://www.hawaii.edu/its/information/survey/

·         You will be required to login with your UH username/password before being able to access your survey(s).  Instructions on updating/reviewing previously entered surveys OR adding a new survey is displayed after you login.

·         When completing the Personal Profile section of the on-line tool, Principal Investigators should select their respective campus/unit. Do not select “The Research Corporation of the University of Hawaii.”

 

For all RCUH Direct Projects (non-University of Hawaii Projects)

For those Principal Investigators who have direct projects with RCUH (non-UH) and have completed a hardcopy survey last year, a copy of your 2009 survey was emailed to you on September 16, 2010.  Please review your survey information and update it with any changes.

 

If you did not complete a survey last year, please click here to complete a (hardcopy) questionnaire.

Click here for a complete SAMPLE survey.

Updated/completed surveys must be submitted to [email protected] no later than Thursday, September 30, 2010.

 

For those Principal Investigators who have both UH Service Ordered projects and Direct Projects, unless the Personal Information Systems are different, should utilize the UH On-line Survey Tool.

DEADLINE:
The DEADLINE to complete the survey is Thursday, September 30, 2010.

Questions may be directed to Sheri Nakashima, RCUH Human Resources at [email protected].

 

In order to minimize searching for the RCUH timesheets each pay period, we will have the current RCUH timesheet available in the Current News section of the RCUH website on the first working day of each pay period.

 

Click Here for the September 16-30 Timesheet

 

Payroll Deadline is October 1, 2010, 12noon

Payday for this timesheet is October 7, 2010

 

Next Announcement:  October 7 (October 1-15 pay period).